922.5 City Delivery Carriers Duties and Responsibilities
100 Handbook M-41
922.5 Making Time Entries
922.51 Actual Time Entries
Lines 14 through 23 correspond with those on PS Form 1838. Enter the line
number for the function in the Explanation column, and in the Write-In Time
column, show starting and ending time for office functions for lines 14
through 23 (except line 20). Compute elapsed time for each office function
performed and record actual time in minutes. If the time items recorded for
lines 14 through 23 appear unrealistic - inflated or deflated - the items will
be discussed with you. Be guided by the following in making entries:
a. Line 14, Registered, Certified, COD, Customs, Priority Mail Express,
and Postage-Due; Keys; PS Form 3868; Signing For, Returning Funds
and Receipts. Record the combined time (1) to travel from the carrier
case to the place within the work unit where registered, certified,
postage-due, COD, and customs mail is obtained - unless these
articles are brought to you; (2) to sign for these items and make
returns of receipts or funds; and (3) to return to the carrier case or
(where local conditions warrant) to return to the vehicle from this
location. If the locations where these various kinds of mail are
processed are widely separated, total the time required at each
location and record on line 14. Also include in the total on this line
the time for obtaining and returning keys. If accountable mail is
delivered at the carrier case, record the time used to accept and sign
for the articles. If accountable mail is identified while performing street
duties, whether it is delivered or returned, the carrier will receive the
actual time for clearance of the piece.
b. Line 15, Withdrawing Mail. As much as possible, clerks or mail
handlers withdraw mail (especially that mail received early in the
morning) from distribution cases and place it on your desk. If it is
necessary for you to withdraw mail from distribution cases or to
remove mail from sacks, trays, or hampers, record the time. Two
withdrawals of letter mail and one of papers for each trip, with a final
pull just prior to leaving time, are generally sufficient. In units where
local policy requires the carrier to withdraw Delivery Point Sequence
mail while on office time, the time to actually withdraw this mail will be
recorded. On the day of inspection, the actual time used by the
examiner in withdrawing mail (1) is recorded - if the carrier normally
pulls his/her own mail and (2) is added to the net office time.
c. Line 16, Sequencing and Collating By-Pass Mail. When any portion of
by-pass mail prepared in delivery sequence is rehandled and placed in
delivery order, or collated with additional bundles, record actual time
for performing this function.
d. Line 17, Actual Strapping-Out Time. Item 17 is to be used on those
motorized curb delivery routes where the majority of the case
separations contain more than two numbers per separation. In these
cases, record the time used to place the mail in the exact sequence of
delivery. Consistent with the efficiency of the operation, mail shall be
placed in delivery sequence in a bundle(s) during strapping out.