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Italian Student Visa Packet
Consulate General of Italy in San Francisco
This consulate is for students whose zip codes fall under the jurisdiction of the Consulate
General of Italy in San Francisco. Your assignment is based on your home or school zip code
from your SU Abroad application. If you have questions regarding your consulate
assignment, please contact Gael Noyes. Read this packet in its entirety and all instructions.
Before you begin:
Ensure you have a passport valid for at least six months after your program ends.
Ensure you will not need your passport before the program starts.
Note: If you will need your passport before the start of the program, we cannot
guarantee you will receive your visa in time and you may need to apply
independently. Contact Gael Noyes immediately to verify your eligibility for the group
submission process.
Visa application due date: Monday, October 17, 2016
Main contacts:
Gael Noyes, Florence Admissions Counselor: 315-443-0252, [email protected]
Do not send anything directly to the consulate. Send or bring all materials to:
SU Abroad
ATTN: Italy visas
106 Walnut Place
Syracuse, NY 13210
International students may apply through the group submission when residing in
Alaska, California (except the following counties: Imperial Valley, Kern, Los Angeles, Orange,
Riverside, Santa Barbara, San Bernardino, San Diego, San Luis Obispo, Ventura), Hawaii, Idaho,
Montana, Oregon, Utah, Washington, Am. Territories of Samoa, Am. Territory of
Guam, Northern Mariana Islands, Johnston Atoll, Wake Island, Midway Islands.
Submit a copy of your I-20 or Green Card with your other paperwork. If you are on a
F1-visa, make sure it is valid at least 3 months after your Florence program ends.
Students with European Union citizenship traveling with their EU passport do not
need a visa.
Full year students: If there is any chance that you may decide to stay in Italy for a
second semester with our program, you should get a visa to cover both semesters in
advance. If you do not, you will have to return to the US during the break and apply
for a new visa for the spring semester. Please contact Gael Noyes regarding this
matter.
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Rules for Submitting Your Italian Visa Application:
1. All documents must be submitted/postmarked by the deadline, sent in one package.
2. All documents must be printed single-sided.
3. Do not use any staples, paper clips, glue, or tape on any portion of your application.
4. All forms with handwritten sections must be legible and written in black or blue ink.
5. All photos, photocopies, and scans must be clear and easy to read.
6. You may print and photocopy in black and white or color.
7. You may use the forms provided in this packet or you can download them from your
SU Abroad Portal.
8. Make copies of all documents for your records and reference. Remember especially
to keep a copy of the ID page of your passport.
9. Send applications through a courier service (FedEx or UPS) as the US Postal Service
(USPS) may take up to two extra days to reach the SU Abroad office.
10. Make sure your passport is signed!
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Checklist of Required Visa Documents
The following documents must be uploaded to your SU Abroad Portal:
□ A scan of the ID page of your official passport
□ Confirmed round-trip flight itinerary
The following documents must be mailed or brought to SU Abroad:
□ Official SIGNED passport
□ One official passport photo
□ Italian visa application form
□ A copy of your driver’s license
□ Official bank letter or latest bank statement
□ Notarized Affidavit of Health Insurance
□ Money Order—amount will be emailed after October 1
□ Pre-Paid UPS label
Note: What is a Notary?
You will notice a few documents require notarization. A notary is a person authorized to
perform legal formalities; in this case, authorization of a signature on an official document.
This tells the consulate that it has been legally confirmed that YOU signed the document
before him/her. You can find notaries at most banks. SU Abroad has a notary. You can
schedule an appointment on the SU Abroad website.
Remember to keep a copy of all documents for your records!
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UPLOAD: ID Page of Your Official Passport
You are required to provide a copy of the
identification page of your passport. Please scan
and upload a copy of this page to your SU Abroad
Portal. Ensure the copy is clear and legible and you
can clearly view all numbers and letters. Please see
the sample on the right.
Please be sure that your passport is signed on the
page opposite your photograph and check again
that your passport is valid for at least six months
after your program ends.
UPLOAD: Confirmed Round-Trip Flight Itinerary
To obtain a visa, students must provide proof of exit from the country. You must provide
confirmation that you have purchased a round-trip ticket to Italy and out the Schengen area
(explanation on the following page). Upload a copy of the flight confirmation from the airline,
agent or travel agency. This must include all legs of your flight and confirmation that you
purchased the flight.
If you are traveling on the group flight and/or booking your flight through Advantage Travel,
please inform Gael Noyes via email and Advantage Travel will send SU Abroad all confirmed
itineraries. Please ensure that you purchase this flight before the visa deadline. If you have
questions regarding group flights, call Advantage Travel (315-471-2222).
You are responsible for researching whether you need a visa for any independent travel
before, during or after the program. International students are strongly advised to check
tourist visa requirements thoroughly as there may be restrictions.
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What is the Schengen Area?
The Schengen Area includes the countries listed below. You will be able to travel freely in
these countries within the dates of your program and/or visa.
Austria
Belgium
Czech Republic
Denmark
Estonia
Finland
Germany
Greece
Hungary
Iceland (not EU)
Italy
Latvia
Liechtenstein (not EU)
Lithuania
Luxembourg
Malta
Netherlands
Norway (not EU)
Poland
Portugal
Slovakia
Slovenia
Spain
Sweden
Switzerland (not EU)
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MAIL: Your Official Passport
The consulate requires your official passport in order to place the visa inside as a
permanent page. This visa confirms the official approval of your stay in your host country
and is required for any student not of European Union citizenship.
If you do not have a passport or your passport will expire within six months of your
program ending, apply for or renew your passport immediately! SU Abroad strongly
recommends that you have your passport application expedited to ensure your new passport
arrives in time to apply for your visa with the group. Applications for passports and passport
renewal can be found online at Travel.State.Gov.
Once you have applied for your passport, contact Gael Noyes and immediately begin working
on the remainder of your visa application and submit it to SU Abroad by the published
deadline. Do not fill out ANY passport information, we will fill that in when your new passport
arrives. Add a note with your submitted documents detailing the date you submitted your
passport application. Once you receive your new passport, do not forget to sign it before
sending it to SU Abroad.
MAIL: One Official Passport Photo
The consulate requires a separate photo to create your visa.
This does not need to be the same photo in your passport.
You may have official passport photos taken at various copy
centers, drugstores and other stores (i.e., CVS) for a fee. The
photo should be 1.77 inches by 1.37 inches and feature only
you in front of a white background. You may not take the
photo yourself. Only send one photo with your visa
application, but keep the extra photos and bring them with
you to Italy. Please write your name clearly on the back of
the photo. Please see the sample at left.
MAIL: Copy of your Driver’s License or State ID
Your driver’s license or state ID confirms that you live in the
region served by the San Francisco consulate. Please copy
it onto a blank sheet of paper and ensure the copy is clear
and legible. See sample at right.
If you don’t have a driver’s license (and only in this case),
you may provide a utility bill or a bank statement with your
name and your address in the San Francisco’s jurisdiction.
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MAIL: Visa Application Form
You must submit a paper application for your visa. Please fill out the application based on the sample
provided on the following pages. Fill out each page exactly as it is filled out on the sample with your
appropriate information. There are two signatures required on this application and you must complete
both for the application to be complete.
You should have downloaded a blank application when you downloaded this packet. If you did not,
please click here or in your log into your SU Abroad Portal.
Please refer to this page when answering questions 25, 29 and 30 of your visa application.
Number of Days for Spring 17 (question 25)
Question 25: Program
Number of Days
SU Florence Center (includes Architecture, Design, Engineering, Studio Arts)
108 days
SU Florence Center (includes Architecture, Design, Engineering, Studio Arts)+
Greek Odyssey Seminar
+ Eco City Europe
119 days
117 days
SU Florence Center & Intensive Language Program at the University of Florence
111 days
SU Florence Center & Intensive Language Program at the University of Florence
+ Greek Odyssey Seminar
+ Eco City Europe
123 days
121 days
Direct enrollment at University of Florence (courses taught in Italian)
157 days
Program Dates for Spring 17 (questions 29 and 30)
Arrival Date
Arrive January 7, 2017
Arrive January 10, 2016
Departure Date
Depart April 27, 2017
Depart May 9, 2017
Depart May 7, 2017
Depart June 15, 2017
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SAN FRANCISCO
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MAIL: Bank Letter (Proof of Financial Means)
The consulate requires proof that you have financial means to reside in Florence by
presenting the consulate with an original, signed bank letter from a US bank or financial
institution. SU Abroad cannot waive or alter this requirement. All students must provide
documentation of their funding. See the requirements below and sample bank letter on the
following page.
If you are unable to provide proof of the required amount, you may submit a bank letter in a
parent or guardian’s name supporting you. If you wish to do this, the account holder must
complete the Affidavit of Support on page 15, have it notarized and submit it with your visa
materials. Please note you may only use the Affidavit of Support provided for you in this
packet. You may not use a form from another jurisdiction as they are different. If you have
questions regarding this, please contact Gael Noyes.
You may also submit a financial aid letter from your university as long as it meets the
requirements detailed below. The letter should be signed by your financial aid office, and
must show clearly that you have at least $4,000 available, after all your fees are deducted.
No screenshot will be allowed.
Statements from retirement accounts, 401k and stock portfolios are NOT accepted by the
Italian consulates in lieu of a bank letter.
Accessible amounts required:
• Semester students: $4,000
• Academic year students: $8,000
• Fine Arts Graduate students: $12,000
**NOTE: Some programs vary in length. If your program is longer than four or eight
months, you will need to add $1,000 per month to the amount.
The format of the letter is basic, but should convey the following:
• YOU (the student) OR the specified person in support of the student are the account
holder
• The specified funds are present in your account at the time the letter is generated
Guidelines for the bank letter:
• The document must come from a United States bank or financial institution.
• Letter(s) must be original. Copies, scans, emails, and faxes are unacceptable.
• Letter(s) must be on the bank or school original letterhead and have a signature of a
representative. Electronic signatures are unacceptable.
• Bank statements are unacceptable.
• Letter(s) must be dated as close to the visa deadline as possible.
• You may combine two accounts from different institutions to reach your required
amount.
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United States Bank of Syracuse
123 Main Street
Syracuse, NY 13210
April 20, 2016
To The Honorable Italian Consulate General:
This letter certifies that the title of the following accounts reflects [your name here] as an account holder.
The above mentioned balance(s) is accurate as of [today’s date].
Sincerely,
John Doe
Bank Teller and Customer Service Representative
(315) 555-2252
[email protected]
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I, …………………………………………………………………………………….
(person providing financial support)
born in ……………………………………………………. on……………………
(City, Province, Country) (d.o.b. – dd/mm/yyyy)
FORMALLY DECLARE THAT
(1) The visa applicant:……………………………………………………………….
(full name as it appears on the passport)
born in …………………………………………………………………
on………..…..………….
(City, Province, Country) (d.o.b. – dd/mm/yyyy)
is my ……………………………………………………….
(family relationship – child, parent, sibling, etc)
and intends to travel in Italy from……………….….…….to.……………….….…….…….
(day-month-year) (day-month-year)
(2) I have sufficient income and assets and I will pay for all of the visa applicant’s expenses
during his/her entire stay in Italy.
Please, find herewith enclosed, the required information about my professional and
financial situation (e.g. bank statement for the last three months, recent letter from my employer
specifying monthly salary, and any other pertinent information)
……………………………. ………………………………………
(Date)
(Signature)
(SIGNATURE AND SEAL OF THE NOTARY PUBLIC OR ITALIAN CONSULAR OFFICER)
The above signed statement must be submitted to the Italian Consulate in San Francisco in original along with a
photocopy of valid photo ID (passport - photocopy main pages only) (art. 38 DPR 28.12.2000, N. 445) and relevant
financial documentation.
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MAIL: Notarized Affidavit of Health Insurance Coverage
As part of the visa process, the Italian Consulate General requires that all students purchase
an insurance policy with I.N.A. ASSITALIA for the duration of their stay as a student in Italy.
SU Abroad purchases this insurance for every student once they arrive in Florence.
Therefore, this affidavit is the documentation acknowledging that the student is aware they
will have this coverage. You do not need to send any money with this application. This
insurance covers only emergency care and alone is not enough medical insurance for a
student for the entire semester. Students and their families are responsible for ensuring
that they are adequately covered while abroad.
The notarization should be completed at the bottom of the page or as the notary sees fit. Do
not sign the document until you are in the presence of the notary. The actual form is on the
following page. Please ensure this form has NOTHING printed on the back when you
complete it.
1. Print out the form on the following page. *DO NOT SIGN YET*
2. Take the sheet to a notary and have the document notarized.
3. Send the original along with you visa application.
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AFFIDAVIT OF HEALTH INSURANCE COVERAGE
I,
FIRST MIDDLE LAST NAME
born in (Town/State) on (D/M/Y)
residing at (permanent address)
Phone number: Area code Tel.
BEING FIRST DULY SWORN ON OATH, DEPOSE AND SAY:
That within 8 (eight) days of my arrival in Italy I will report to the local Police
Headquarters ("Questura") for the issuance of my Permit of Stay ("Permesso
di Soggiorno"), as required by the Italian Law of all foreigners residing in Italy for
an extended period of time.
That prior to appearing at the Questura I will have purchased an Italian
insurance policy, such as that issued by I.N.A. Assitalia or comparable
insurance carrier, conforming to Italian standards.
That prior to appearing at the Questura, I will have to purchase one of the
following medical and hospitalization programs:
_____ a) Insurance policy with I.N.A. ASSITALIA, Via del Tritone 181, Rome - Bank account n.
7127003 - which can be purchased at any Post Office upon arrival in Italy or
with any other Italian insurance company of my choice,
OR
_____ b) Insurance policy with any other private health insurance company that will cover me
for the medical/hospitalization bills in line with the Italian Government standards.
That the above mentioned coverage will be for my entire stay in Italy and will be
granted without any sort of limitation and deduction.
Signed before me on: Place and date:
(Seal of the Notary Public) (Signature of the Student)
THE SIGNATURE MUST BE NOTARIZED BY NOTARY PUBLIC OR AN ITALIAN CONSULAR OFFICER IF APPLYING BY MAIL.
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MAIL: Money Order
Applicants are required to pay a processing fee in the form of a personal money order made
out to The Italian Consulate General - 2590 Webster Street, San Francisco, CA 94115.
Note that we will get the new visa fee on October 1 and will send out an email with
the exact amount after this date. Do not purchase your money order until after we have
contacted you with the exact amount.
Please make sure you write your name, home address and phone number on your money
order. You can purchase one at your local U.S. post office, in a bank, or at the offices of
Money Gram, Western Union or Currency Exchange. Some pharmacies may also sell money
orders.
Any alteration to the money order (i.e. Whiteout) will render it unacceptable.
$
DATE
CONSULATE GENERAL OF ITALY
2590 WEBSTER STREET
SAN FRANCISCO, CA 94115
YOUR NAME
YOUR ADDRESS
YOUR PHONE NUMBER
ITALIAN VISA PROCESS
Write amount in words
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MAIL: Pre-Paid UPS Label
You must provide SU Abroad with a pre-paid UPS label in order to have your passport and
visa returned to you. You do not need to provide SU Abroad with an envelope, just the label.
Following are directions on how to create one. The label is available for printing for 24 hours.
If you do not have immediate access to a printer, you can save the label as a PDF file and
print it later.
1. Go to www.ups.com and select the “New User” tab. Complete the sections if you do
not have a UPS account:
a. Contact name: your first and last name
b. Email: the email you will check regularly
c. User ID (create one)
d. Passport (create one)
e. Technology Agreement
f. Terms and Conditions: Agree
2. Enter your new profile information
a. The “address” must be your home/permanent address OR where you will be
during the academic break. Please ensure that this is a secure location with
someone available to sign for the package
3. Communication preferences: Select your own options. Click “Create a shipment.”
4. “Where is this Shipment Going?”
a. Select “Address Book”
b. Select “profile address”
5. “Where is this Shipment Coming From?”
a. Select “Edit”
b. Company or Name: SU Abroad
c. Contact: Gael Noyes
d. Address Line 1: 106 Walnut Place
e. City: Syracuse
f. State: NY
g. Zip Code: 13210
h. Telephone: 315-443-0252
i. Email: [email protected]
j. Click “Update”
6. “What are you shipping?”
a. Select “UPS Letter”
7. “How would you like to ship?”
a. Service: UPS 2
nd
Day Air or UPS Next Day Air
b. Select “Send email notifications”
c. DO NOT select “Deliver without signature”
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8. “Would you like to add a reference number to this shipment?
a. Leave this section blank
9. “How would you like to pay?”
a. Select “Use Another Payment Card”
b. Enter your credit card information
c. Specify your billing address
10. “Would you like to schedule a pickup?”
a. Leave this section blank
11. Review that the information is correct, and make sure that box is checked for
“Review Shipping details, including price, before completing this shipment”
12. Click “Next”
13. Enter any email address(es) you’d like to be notified upon shipment, and a personal
email message if desired (e.g., “John Smith’s passport”)
14. Click “Next”
15. Review the shipping information and click “Ship Now” if correct
16. Print or save the label.
IMPORTANT: Although we will do everything in our power to help you locate a missing
package, SU Abroad cannot be responsible for shipments that are wrongfully delivered or
lost by UPS. It is UPS policy to require a signature for a package unless otherwise
instructed and to leave packages in a secure location. However, we unfortunately have
no control over individual drivers and whether they adhere to UPS policy.
SU Abroad recommends that you track your package when you are notified that your
passport has been sent. If you have special requirements for delivery (a specific door,
ringing the doorbell, etc.), these must be addressed by you as the customer with UPS.
For greater control over how your UPS shipment is delivered, please consider signing up
for the UPS My Choice service. You can receive alerts regarding the package and can
provide further instructions how you would like the package delivered (leave inside a
side door, reschedule, bring to a different address, etc.). Read about this service here:
http://www.ups.com/content/us/en/bussol/browse/personal/delivery_options/my_choi
ce.html. To sign up, use this link: http://www.ups.com/mychoice/welcome.html
Please contact UPS Customer Service at 800-PICK-UPS (800-742-5877) with your
tracking number if you have questions about the delivery of your package or to file a
claim for a missing package. You may also file a claim from your online account.