Datasheet
Workday Expenses
Streamline expense management.
Accurate expense management has a huge impact on your
bottom line. Travel and entertainment (T&E) continues to be
one of the most difficult operating expenses to control, and
organizations are looking at ways to further automate and
simplify the expense reporting process to benefit both the
organization and employees.
While employees want a fast and intuitive way to capture and submit
their expenses, back-office teams need a flexible solution to enforce
spending policies and identify cost-saving opportunities.
Workday Expenses addresses both of these requirements by providing
organizations with a user-friendly experience and enterprise-grade functionality
that helps capture, monitor, and control employee spend more accurately.
Manage expenses on the go.
Workday offers an easy-to-use, consumer web-like application, as well as an
intuitive mobile experience that allows you to submit and approve expenses on
the go from any device.
Employees can email receipts directly from their inbox or scan receipts on their
mobile device to automatically populate data on mobile expense reports. From
there, Workday AI can accurately read and interpret receipt data to automatically
create quick expenses that can be easily added to reports. This not only helps
your employees save time when filling out expense reports, but it also increases
the accuracy of your expense reporting.
Effectively monitor and control spend.
Eliminate manual paper processes and easily configure expense workflows and
approvals. You can also implement spend authorizations and spend freezes
to plan for, control, or halt spending. Every transaction is recorded for audit
transparency, and embedded analytics helps inform manager approvals and
administrative decisions. Additionally, you can automatically identify expense
report risks such as duplicate expense, incorrect expense item, and amount
anomalies utilizing Workday AI.
Global at the core.
Reduce complexity and cost using a single global expense management application
that natively handles international tax rules as well as regional reimbursement
requirements. The underlying global core in Workday accommodates local customs
and rules, including allowances, currencies, per diems, and vehicle mileage rates.
Key Benefits
Streamlined expense processing:
•
Intuitive user experience
•
Mobile expense reports and approvals
•
Stronger controls through spend
authorizations and freezes
•
Reduced risk with automated expense
error detection
•
More-accurate and timely accounting
and reimbursements
•
Better adherence to global
requirements
•
Faster settlements
Ease of deployment and
maintenance:
•
Faster and easier deployment through
the cloud
•
Unified mobile applications for finance
and HR
Stronger reporting and visibility:
•
Better visibility into actual spend
versus budget
•
Detailed reporting and the ability
to drill down by relevant business
dimensions
•
Approval cycle analysis
•
Complete auditing visibility
Workday Expenses
Streamlined expense processes:
•
Intuitive self-service application
•
Configurable approval processes
•
Packaged credit card integrations
•
Configurable instruction text
•
Direct deposit reimbursement
•
Easy delegation of expense report
creation or approvals
•
Reimbursement accounts
•
Itemization templates