CPMS
Business Requirements Document (BRD)
pg. 31
The preparation of the 1
st
Quarter Draft CTP Report and the 3
rd
Quarter Final CTP Report picks up from
the CWS process. The additional steps incorporate the preparation of the draft and / or final CTP, the
printing of the CTP, and senior leadership review meetings. The steps to prepare the draft and / or final
CTP for printing are manual, extremely time consuming, and require the repetitive entry of redundant
information.
Additional Steps
Review PIF information (review system generated reports) compare against CWS and vet with
mode(s) if necessary
Review Minor information (review system generated reports) compare against CWS and vet with
mode(s) if necessary
MDOT HQ Analyst alerts the MDOT Regional Planning & Capital Programming, Assistant Director the
CTP data is reviewed
The Assistant Director makes comments on the hardcopy documents and meets with his team
members, when appropriate
If simple adjustments are needed, the Assistant Director will update the data and / or spreadsheet
(if large adjustments are needed the Assistant Director will ask the analyst to perform the update)
The Assistant Director reviews and / or prepares the CTP Introduction Section (the Introduction of
the CTP report is written in voice of Secretary of Transportation and sets the direction for CTP)
Additional budget reports, charts, financial tables, and diagrams are generated by CPMS and various
modal and HQ sources. These items are often uploaded and / or manually input into the
appropriate CPMS areas and / or external spreadsheets.
The Assistant Director has to manually prepare the CTP for printing by compiling and formatting the
various report sections.
Once the Assistant Director is comfortable with the CTP document his team will meet with senior
leadership, and other interested parties (if appropriate). The team will provide a sample
presentation and feedback will be gathered from senior leaders.
The team members and senior leadership will meet with Finance to go over the presentation. The
Assistant Director will lead the discussion if Finance has any questions and provide follow up after
the meeting, if needed. This meeting is considered a dry run before the secretary’s meeting.
The team and senior leadership meet with the Secretary.
No sign offs are required from the Secretary.
Stakeholders receive hard copies and / or electronic versions
Later if addendums are needed, the online CTP report is adjusted. In this instance, the printed CTP
report may not be the same as the online document.
5.3 Relevant Business Problems
Each modes uses CPMS to provide the standard deliverables (CWS, draft / final CTP) to MDOT
Headquarters (HQ). However, many modes have the need to use CPMS in a more robust manner to
connect with other data sources and to manage their capital program on a daily basis. These needs may
not necessarily coincide with MDOT needs but are important and specific to the mode. (Refer to Mode
Current Environment and Business Requirements Sections).