Book your required Solidify
appointment in Handshake with the
URCA Advisor. Before your appointment,
draft a learning agreement Experience in
Handshake outlining position details and
goals. Note: If eligible, you may use your
EURēCA! position to enroll in a for-credit
internship - ask the URCA Advisor.
Solidify
Appointment
The HRBP will contact you with
process details. Expect an email from
HireRight, a third-party company
working with CU to conduct background
checks and identification verification.
Please check your junk or spam folder.
Note: This process can take up to two
weeks. If already an employee in the CU
system, you may have fewer steps.
Initiate HR
Process
After completion of section 2
of the I-9, HRBP will enter personal and
job-specific data into HR online system.
Once hired, new employees will receive
an ID #, detailed information on next
steps, current employee handbook,
payroll calendar, and onboarding
instructions.
System Entry
Onboarding
The EURēCA! Solidify process
starts when you receive an
offer letter from your faculty mentor
and an intro email from the URCA office.
Reply to these emails with your signed
offer letter to accept the position. Your
employment is contingent on
successfully passing a background check
and completing the following hiring steps.
Offer Letter
During your Solidify
appointment, you will discuss program
details and requirements, for-credit
steps (if applicable), and cover any
lingering questions. Once finalized, your
Experience will be approved by your
mentor. You will the receive an email
from URCA kicking-off your hiring with
the HR Business Partner (HRBP).
Experience
Approval
Employees will get an email
from HireRight with instructions
to complete Section 1 of Federal Form
I-9 online to verify eligibility for
employment. In accordance with federal
law, all employees must present
verification document(s) to the HRBP.
I-9 Verification
Track work-study or hourly usage
Stay within time limits (50 hrs bi-
weekly or work-study/hourly caps)
Submit timesheet every two weeks
Once you set up your MyLeave
preferences, be sure to input your hours
after every shift worked. To get paid on
time, use the bi-weekly payroll calendar
to schedule reminders every two weeks
to submit your timesheets for approval
by your mentor/supervisor.
Remember:
Input & Submit
Time in MyLeave
Solidify
and Hire
Email a screenshot of your
work-study award to URCA. If you do
not have a work-study award, submit a
‘Request for Work-study’ form
through the Financial Aid website and
include your offer letter.
Note: If you still do not receive a work-
study award after requesting, URCA will
work with you to find other support.
Work-Study
Confirmation
Questions? Email URCA Advisor
The HRBP will reach out after
receiving employee background
results to detail next steps in the hiring
process and to request a personal data
info sheet. Identification documents will
be requested and used for the
University’s I-9 process.
Required
Documents:
You will receive email confirmation
of background check and will be asked
to provide personal data and sign an
electronic background consent form
through HireRight before the
background check is conducted.
Note: HR will occasionally request you
provide last 4-digit of SSN as part of
verification process.
Background
Check:
Once hired in the system
(after up to 3 business days), access your
newly created CU Resources (Employee)
tab in your online Student Portal to:
[ ] Set up MyLeave preferences
[ ] View paystubs
[ ] Verify personal info
[ ] Update emergency contact info
[ ] Record taxes taken out (W-4)
[ ] Set up direct deposit (after start-date)
Employee
Profile Setup
New employees have 2 weeks
from start date to complete the 2 CU
Denver required Skillsoft training
courses. These are online, self-paced,
and accessed in the CU Employee portal.
Score 80% or higher for completion.
[ ] Discrimination & Sexual Misconduct
[ ] Info Security & Privacy Awareness
Note: Your mentor may have additional
training requirements as well.
Training
Compliance
EURēCA
