January 2012 FEMA Incident Action Planning Guide 33
TABLE 7 ASSIGNMENT LISTS DOS AND DON'TS
DO’s Don’ts
• Sequence the Assignment Lists (FEMA-ICS Form
204) according to the organization chart for the
Operations Section (e.g., Branch I and Divisions A
through G, followed by Branch II and Divisions H
through N, followed by IA Branch and Groups, PA
Branch and Groups, HM Branch and Groups, etc.)
• If the incident is organized geographically,
organize the Assignment Lists (FEMA-ICS 204)
geographically; if the incident is organized
functionally, organize the Assignment Lists
(FEMA-ICS 204) functionally.
• List all resources working in a particular division
on that division’s Assignment List (FEMA-ICS
Form 204).
• Specify exactly which resource (individual, task
force, team, crew, or squad with a designation
number or other specific nomenclature) is
responsible for each work assignment.
• Ensure that names, contact numbers, and
resource identifiers are correct.
• Do not modify the form or use a modified form.
• Do not include work assignments for positions
that are not engaged in field operations.
• Do not include work assignments for OSCs,
geographic and functional program branch
directors, division supervisors, and managers
assigned in the JFO on the Assignment List
(FEMA-ICS Form 204).
• Do not include objective numbers on the work
assignment.
• Do not include more than one work assignment
line for an individual, task force, team or crew on
the Assignment List (FEMA-ICS Form 204) for any
particular division. A particular individual, task
force, team, or crew may, however, be assigned
to more than one division Assignment List (FEMA-
ICS Form 204) when assigned to work locations
in other divisions. Combine multiple work
assignments and display them on one
assignment line.
• Do not leave blocks blank. Where information for
a block is not available, use placeholders (“TBD,”
“N/A,” or “UNK”) to indicate that the topic of the
block has been addressed.
Incident Telephone Communications Plan (FEMA-ICS Form 205A)
The Incident Telephone Communications Plan (FEMA-ICS 205a) is a telephone contact list of
key staff and staff agencies (FEMA, State, other Federal agencies, etc.). The Resource Unit
prepares and maintains this plan.
Important considerations when preparing the Incident Telephone Communications Plan
(FEMA-ICS Form 205A) are as follows:
• For Level I and II incidents, include only positions at (i.e., personnel assigned to) the
division/group supervisor and unit leaders levels and above.
• Ensure that the information on the plan is consistent with the information on the
Incident Organization Chart (FEMA-ICS Form 207).
• Ensure that contact numbers listed for FCO, SCO, and other key staff are desk phone
numbers for their administrative assistants. Do not list personal cell phone numbers
for any staff members.