Revised 5/4/2016
CONTRACT CHANGE NOTICE
Change Notice Number 1 .
to
Contract Number 511B6600032.
CONTRACTOR
Delisle Landscaping and Excavating
STATE
Program
Manager
Jay Allen
DMVA
P.O. Box 576
989-488-9669
Beaverton, MI 48612
AllenJ9@michigan.gov
Dave Delisle
Contract
Administrator
Tim Cole
DMVA
989-689-0069
517-481-7650
ddelisle@centurylink.net
ColeT7@michigan.gov
STATE OF MICHIGAN
ENTERPRISE PROCUREMENT
Department of Military and Veterans Affairs
3423 N. Martin Luther King Jr. Blvd. Suite 320, Lansing, MI 48906
CONTRACT SUMMARY
DESCRIPTION: Midland Armory snow plowing and removal services.
INITIAL EFFECTIVE DATE INITIAL EXPIRATION DATE
INITIAL AVAILABLE
OPTIONS
EXPIRATION DATE BEFORE
CHANGE(S) NOTED BELOW
11/23/2015 10/30/2018
Two, One Year
Options
N/A
PAYMENT TERMS DELIVERY TIMEFRAME
Net 45
N/A
ALTERNATE PAYMENT OPTIONS EXTENDED PURCHASING
☐
P-card
☐
Direct Voucher (DV)
☐
Other
☐
Yes
☐
No
MINIMUM DELIVERY REQUIREMENTS
N/A
DESCRIPTION OF CHANGE NOTICE
OPTION LENGTH OF OPTION EXTENSION
LENGTH OF
EXTENSION
REVISED EXP. DATE
☐
N/A
☐
N/A N/A
CURRENT VALUE VALUE OF CHANGE NOTICE ESTIMATED AGGREGATE CONTRACT VALUE
$34,005.00
N/A
$34,005.00
DESCRIPTION: Effective November 1, 2017, the following changes are hereby made to this
contractual agreement. The Contract Administrator has been updated from Jared Ambrosier to Tim
Cole. Section 6.0 has been updated; please see updated section 6.0 changes highlighted in blue.
Revised 5/4/2016
NEW (what was changed/added is highlighted)
6. Invoice and Payment
6.1 Invoice Requirements
The Contractor must provide the agency a ‘Notice of Service Provided Slip’. This slip shall be left at the armory to the
attention of the Program Manager at the time the service is performed. This slip is used to verify services were
performed. Please note: all ‘Notice of Service Slips’ will be reconciled with the monthly invoices submitted by the
contractor verifying exact services performed.
All invoices must be submitted no later than 30 days after services were performed. The invoice must include: (a)
date; (b) delivery order/doc id number; (c) quantity; (d) description of the Contract Activities including amount of snow;
(e) unit price;) and (g) total price. Overtime, holiday pay, and travel expenses will not be paid.
Monthly invoices are to be submitted to:
Contract Administrator Tim Cole at ColeT7@michigan.gov or
Department of Military & Veterans Affairs
Attn: Tim Cole
3423 N MLK Jr BLVD, Suite 320
Lansing, MI 48906
All work must be performed to the satisfaction of the Program Manager as required or payment will not be authorized.
Form No. DTMB-3522 (Rev. 4/2012)
AUTHORITY: Act 431 of 1984
COMPLETION: Required
PENALTY: Contract will not be executed unless form is filed
STATE OF MICHIGAN
DEPARTMENT OF MILITARY AND VETERANS AFFAIRS
STATE OPERATIONS – PURCHASING AND CONTRACTS
RESERVE FORCES SUPPORT CENTER
3423 N. MARTIN LUTHER KING JR BLVD, SUITE 320
LANSING, MI 48906
NOTICE OF CONTRACT NO. 511B6600032
between
THE STATE OF MICHIGAN
DEPARTMENT OF MILITARY AND VETERAN AFFAIRS
and
NAME & ADDRESS OF CONTRACTOR: PRIMARY CONTACT EMAIL
Delisle Landscaping and Excavating
Dave Delisle
ddelisle@centurylink.net
P.O. Box 576
TELEPHONE CONTRACTOR #, MAIL CODE
Beaverton, MI 48612
989-689-0069
STATE CONTACTS AGENCY NAME PHONE EMAIL
PROGRAM MANAGER:
DMVA Jay Allen 989-835-1521
AllenJ9@michigan.gov
BUYER:
DMVA Jared Ambrosier 517-481-7655
CONTRACT SUMMARY:
DESCRIPTION: Snow Plowing and Removal Services – Midland Armory
INITIAL TERM EFFECTIVE DATE INITIAL EXPIRATION DATE AVAILABLE OPTIONS
Three year 11/23/15 10/30/18 Two, One year options
PAYMENT TERMS F.O.B SHIPPED SHIPPED FROM
Net 30 N/A N/A N/A
ALTERNATE PAYMENT OPTIONS: AVAILABLE TO MiDEAL PARTICIPANTS
P-card Direct Voucher (DV) Other YES NO
MINIMUM DELIVERY REQUIREMENTS:
N/A
MISCELLANEOUS INFORMATION:
N/A
ESTIMATED CONTRACT VALUE AT TIME OF EXECUTION:
$34,005
THIS IS NOT AN ORDER: This Contract Agreement is awarded on the basis of
our inquiry bearing the solicitation #051116B0006271. Orders for delivery will be
issued directly by the Department of Military and Veteran Affairs through the
issuance of a Purchase Order Form.
Notice of Contract #: 511B6600032
FOR THE CONTRACTOR:
FOR THE STATE:
Firm Name
Signature
Kimberly Graham Buyer Manager, CPPB
Authorized Agent Signature
Name/Title
Department of Military and Veteran Affairs
Authorized Agent (Print or Type)
Enter Name of Agency
Date
Date
STATE OF MICHIGAN
Department of Military and Veterans Affairs
Snow Plowing and Snow Removal Services
CONTRACT NO. 511B6600032
DMVA, State Operations, Purchasing and Contracts
Buyer Name: Jared Ambrosier
Telephone Number: 517-481-7655
Fax: 517-481-7644
E-Mail Address: ambrosierj@michigan.gov
Version (03/21/14) 4
STATE OF MICHIGAN
Snow Removal and Plowing Services
EXHIBIT A
STATEMENT OF WORK
CONTRACT ACTIVITIES
Background
The State of Michigan Department of Military and Veteran Affairs (DMVA) intends to establish multiple contracts for
Snow Removal and Plowing Services for the DMVA at various armories throughout the State of Michigan (See
Exhibit C for Location Specification Sheets (LSS) Pricing
Requirements
The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services
necessary to perform the services as described in the specifications herein
All work shall be done in accordance with all regulations governing the DMVA wherein the work is to be performed
and with minimum possible interference with the proper functioning of the activities of the DMVA and armory location.
Supplies, materials, equipment, etc. shall be confined so as not to unduly encumber the premises.
The Program Manager is responsible for the general administration of the contract. The Program Manager will be
identified in the LSS. Inspection and direction by the program manager shall not be considered as direct control of
the individual workers and their work. The direct control shall be solely the responsibility of the Contractor. Upon
written notification of contract award, the Contractor shall submit all required insurance certificates, and other
documentation as may be requested or required hereunder.
Equipment must be approved and inspected before award of the contract. Vendors who submit proposals for the
services as described in this RFP and in the opinion of the DMVA do not have proper and/or sufficient equipment and
personnel to do the work within the time limits required will be rejected and the next bidder will be allowed to
demonstrate the ability to perform the work.
A. Snow Plowing/Removal Specifications.
i. Contractor shall provide snow plowing/removal services for snowfalls of two inches (2”) or more for all
designated parking lots or as described in the LSS. If additional services are required for snowfalls less
than 2”, the Program Manager or designee will contact the contractor and make specific arrangements.
Absolutely no services under 2” are approved unless requested by the Program Manager or designee.
On holidays, snow plowing and/or deicing is to be done prior to 6:00 a.m. the next working day following
the holiday. Contractor shall refer to LSS for complete instructions. Federal holidays are as follows:
New Year’s Day, Martin Luther King Jr. Day, President’s Day, Labor Day, Columbus Day,
Independence Day, Memorial Day, Veterans Day, Thanksgiving Day and Christmas Day.
ii. Contractor to plow military parking areas once a month prior to drill weekend. Drill weekend schedule
will be provided to contractor by the Program Manager.
iii. The actual time of plowing will be mutually agreed upon between the Program Manager or designee,
and the Contractor. The Contractor must use equipment of sufficient size and type to ensure snow
plowing/shoveling/removal according to the LSS is done in a timely and efficient manner. Duration of
snow removal MUST NOT exceed eight (8) hours. Equipment must be of appropriate size to complete
job within allotted time.
iv. Contractor must plow snow from all parking lots so that all parking spaces are continuously available.
Snow must be pushed into specified locations agreed to by the Program Manager or designee and the
contractor.
v. The Contractor will be provided a list of the parking lots where snow removal activities shall be
performed. Program Manager will provide a map for their respective locations.
vi. Any and all damage(s) to parking lot, office building, curbs, pavements, shrubs, fences, etc. caused by
snow plowing services will be repaired and/or replaced the following spring by the Contractor.
Version (03/21/14) 5
vii. When there is an accumulation of six inches (6”) or more of snow, duration of snow removal must not
exceed eight (8) hours. Equipment must be an appropriate size to complete the job within the allotted
time.
viii. The Contractor will provide spreading of de-icing “upon request only” (or other de-icing material which is
site specific as stated on the LSS or agreed to by the Program Manager and the contractor) when a
snowfall occurs and/or icy conditions exist. Contractor must utilize best judgment when providing
spreading of rock salt services in order to prevent slip and falls, assuring that the safety and security of
the public and employees are taken into consideration at all times.
NOTE: Spreading of rock salt is “upon request only” by the Program Manager or desginee. The
Contractor and the Program Manager or designee should discuss spreading of rock salt prior to start of
snow removal season. Note: (*Other types of de-icing material, which is site specific, as rock salt can
not be used on all locations, contractors shall refer to the LSS for each armory location).
ix. Contractor must provide the agency location a ‘Notice of Service Provided Slip’. This slip shall be left at
the armory to the attention of the Program Manager or designee at the time the service is performed of
each service call, in order to verify service was in fact performed. All ‘Notice of Service Slips’ will be
reconciled with the monthly invoices submitted by the contractor verifying exact services performed.
x. Contractor must use continuous care and caution at all times while performing snow plowing, snow
shoveling, deicing and snow removal services. Especially when operating heavy machinery near
parked vehicles and pedestrians in order to avoid damages to private property, State Property and
personal bodily injury.
xi. The Contractor shall respond to the site with the necessary snow removal equipment to perform the
specified duties within one (1) hour of the facility manager's initial contact.
xii. REMOVAL OF EXCESS SNOW--Once snow plowing activities are conducted as specified above, the
Contractor shall, at the discretion of the Program Manager or designee, shall haul away all excess snow
for stock piling, “upon request only”. Excess snow shall be stock piled in the designated location, if
applicable.
xiii. DE-ICING—“Upon the request only” of the Program Manager or designee, the Contractor shall apply
rock salt or other ice melting compounds to all parking lot surfaces to ensure employee and public
safety on state property. Applications, as they are requested, shall be conducted prior to 6:00 a.m.
xiv. Additional applications of de-icer “upon request only” may occur during normal business hours (8:00
a.m. through 5:00 p.m.) at the request of the Program Manager or designee. Contractor must respond
to the site within one (1) hour of the Program Manager or designee initial contact when salting services
are requested.
xv. The Contractor shall guarantee a non-state source for rock salt should the Program Manager or
designee request such application be made. The state may provide rock salt to be applied by the
contractor. Ice melt product will be provided by the State.
The cost indicated on the attached LSS for the application of ice melting products includes the cost of
the rock salt or specified product, unless product is provided by the DMVA armory location and stated in
the LSS as such.
xvi. APPLICATION OF SAND--Only when requested by the Program Manager, or designee, the Contractor
shall apply sand to the parking lot and driveway surfaces to allow for vehicle traction. The cost indicated
on the LSS for the application of sand must include the cost of the sand.
B. Equipment Requirements:
EQUIPMENT--The Contractor must have sufficient equipment and trained staff necessary to perform the specified
services and, in the event of mechanical breakdown of trucks and/or equipment, will be expected to provide
backup service so that snowplowing and snow removal services will be performed, as required, according to these
Contract specifications (a pre-award meeting with the Program Manager will determine if equipment meets
specifications prior to any work being started).
1.1 Scope of Work
HOURS --All snow plowing, applications of rock salt and/or ice melt, and snow removal services shall be performed
between the hours of 6:00 p.m. and 6:00 a.m. on state working days (unless specified or requested by the facility
Version (03/21/14) 6
manager). All Parking lots shall be cleared free of snow to the satisfaction of the facility manager by 6:00 a.m. Some
loading and transporting of snow for removal to a dumping site may be performed after 6:00 a.m. with prior approval
from the facility manager. Contractor shall refer to LSS for complete instructions and times specific to DMVA armory
location.
The exact number of occasions for snow plowing, removal, and applications of rock salt and/or ice melt are unknown
and weather dependent. The Contractor will be responsible to provide these services as described and/or requested.
The State is not obligated to purchase these services in any specific amounts. Note: Contractor must be aware of
weather conditions existing in certain geographical location(s) specific to one armory may vary due to armory location
(for example, lake effect snow conditions, etc).
Contractors must be available to perform services 24 hours per day, seven days per week. The response time of one
(1) hour shall apply at all times at the State's discretion.
The Contractor performing the work on State property shall immediately report all accidents and/or injuries to the
agency contact person or designee. Any and all damage(s) to parking lot, office building, curbs, pavements, shrubs,
fences, etc. caused by snow plowing services will be repaired and/or replaced the following spring by the Contractor.
2. Acceptance
2.1 Acceptance, Inspection and Testing
All work must be signed off upon completion by the Program Manager.
Should an inspection by the DMVA reveal that the Contractor’s work results in any non-acceptable maintenance
condition:
1. DMVA, at the time of the first circumstance, shall call for a meeting with the Contractor, to review the
condition.
2. Should a second non-acceptable condition develop, a second meeting will be held. A Vendor
Performance will be issued.
3. Should a third non-acceptable condition develop, a written notice of termination may be sent to the
Contractor.
3. Staffing
3.1 Contractor Representative
The Contractor must appoint a service manager, an individual, specifically assigned to State of Michigan accounts,
that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and
delivery, etc. (the “Contractor Representative”).
The Contractor must notify the Contract Administrator at least 15 calendar days before removing or assigning a new
Contractor Representative.
3.2 Work Hours
The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday 8:00 a.m.
to 6:00 p.m. EST, and possible night and weekend hours depending on the requirements of the project.
3.3 Staffing Resources Requirements
The Contractor must have staff to adequately perform the Contract Activities. Contractor’s staff must be trained on
the proper use of all equipment staff will operate.
3.4 Disclosure of Subcontractors
Subcontractors are not be used on this bid.
3.5 Security
The Contractor will be subject the following security procedures:
The Contractor must explain any additional security measures in place to ensure the security of State facilities.
Version (03/21/14) 7
The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it
intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the
company that will perform background checks, and (d) the scope of the background checks. The State may require
the Contractor’s personnel to wear State issued identification badges.
4.1 Meetings
The Contractor must attend the following meetings:
Kickoff meeting with Program Manager which will include a walkthrough of the property.
The State may request other meetings, as it deems appropriate.
5. Ordering
5.1 Authorizing Document
The appropriate authorizing document for the Contract will be an annual purchase order issued by DMVA, State
Operations, Purchasing and Contracts.
6. Invoice and Payment
6.1 Invoice Requirements
Contractor must provide the agency location a ‘Notice of Service Provided Slip’. This slip shall be left at the armory to
the attention of the Program Manager at the time the service is performed of each service call, in order to verify
service was in fact performed. All ‘Notice of Service Slips’ will be reconciled with the monthly invoices submitted by
the contractor verifying exact services performed.
All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the
Contract Activities including amount of snow; (e) unit price;) and (g) total price. Overtime, holiday pay, and travel
expenses will not be paid.
Monthly invoices are to be submitted to DTMB- Accounts Payable as listed on the PO listing only the exact services
performed in the specified month. All work must be performed to the satisfaction of the Program Manager as
required or payment will not be authorized.
6.2 Payment Methods
The State will make payment for Contract Activities through EFT Payments.
6.3 Procedure
Invoices are to be sent to DTMB-Accounts Payable as listed on the Purchase Order. All invoices are to be approved
by the Program Manager upon confirmations of services performed with the matching service slip. The Program
Manager will send their approval to the accounting service center to process payment.
7. Liquidated Damages
Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be
impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or
improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of
$100 per day for each day Contractor fails to remedy the late or improper completion of the Work.
Version (03/21/14) 8
This STANDARD CONTRACT (“Contract”) is agreed to between the State of Michigan (the “State”) and
Delisle
Landscaping and Excavating (“Contractor”), a Michigan owned company. This Contract is effective on November 23
2015(“Effective Date”), and unless terminated, expires on October 30 2018.
This Contract may be renewed for up to two additional one year period(s). Renewal must be by written agreement of
the parties and will automatically extend the Term of this Contract.
The parties agree as follows:
1.
Duties of Contractor. Contractor must perform the services and provide the deliverables described in Exhibit
A – Statement of Work (the “Contract Activities”). An obligation to provide delivery of any commodity is
considered a service and is a Contract Activity.
Contractor must furnish all labor, equipment, materials, and supplies necessary for the performance of the
Contract Activities, and meet operational standards, unless otherwise specified in Exhibit A.
Contractor must: (a) perform the Contract Activities in a timely, professional, safe, and workmanlike manner
consistent with standards in the trade, profession, or industry; (b) meet or exceed the performance and
operational standards, and specifications of the Contract; (c) provide all Contract Activities in good quality, with
no material defects; (d) not interfere with the State’s operations; (e) obtain and maintain all necessary licenses,
permits or other authorizations necessary for the performance of the Contract; (f) cooperate with the State,
including the State’s quality assurance personnel, and any third party to achieve the objectives of the Contract;
(g) return to the State any State-furnished equipment or other resources in the same condition as when provided
when no longer required for the Contract; (h) not make any media releases without prior written authorization
from the State; (i) assign to the State any claims resulting from state or federal antitrust violations to the extent
that those violations concern materials or services supplied by third parties toward fulfillment of the Contract; (j)
comply with all State physical and IT security policies and standards which will be made available upon request;
and (k) provide the State priority in performance of the Contract except as mandated by federal disaster
response requirements. Any breach under this paragraph is considered a material breach.
Contractor must also be clearly identifiable while on State property by wearing identification issued by the State,
and clearly identify themselves whenever making contact with the State.
2.
Notices. All notices and other communications required or permitted under this Contract must be in writing and
will be considered given and received: (a) when verified by written receipt if sent by courier; (b) when actually
received if sent by mail without verification of receipt; or (c) when verified by automated receipt or electronic logs
if sent by facsimile or email.
If to State: If to Contractor:
Jared Ambrosier
3423 N MLK Jr Blvd
Lansing MI 48906
ambrosierj@michigan.gov
5174817655
Donna Delisle Office Manager
P.O. Box 576
Beaverton, MI 48612
ddelisle@centurylink.net
989-689-0069 office
3.
Contract Administrator. The Contract Administrator for each party is the only person authorized to modify any
terms of this Contract, and approve and execute any change under this Contract (each a “Contract
Administrator”):
State: Contractor:
Jared Ambrosier
Donna Delisle Office Manager
STATE OF MICHIGAN
STANDARD CONTRACT TERMS
Version (03/21/14) 9
3423 N MLK Jr Blvd
Lansing MI 48906
ambrosierj@michigan.gov
5174817655
P.O. Box 576
Beaverton, MI 48612
ddelisle@centurylink.net
989-689-0069 office
4.
Program Manager. The Program Manager for each party will monitor and coordinate the day-to-day activities of
the Contract (each a “Program Manager”):
State: Contractor:
Jay Allen
989-835-1521
AllenJ9@michigan.gov
Donna Delisle Office Manager
P.O. Box 576
Beaverton, MI 48612
ddelisle@centurylink.net
989-689-0069 office
5.
Performance Guarantee. Contractor must at all times have financial resources sufficient, in the opinion of the
State, to ensure performance of the Contract and must provide proof upon request. The State may require a
performance bond (as specified in Exhibit A) if, in the opinion of the State, it will ensure performance of the
Contract.
6.
Insurance Requirements. Contractor must maintain the insurances identified below and is responsible for all
deductibles. All required insurance must: (a) protect the State from claims that may arise out of, are alleged to
arise out of, or result from Contractor's or a subcontractor's performance; (b) be primary and non-contributing to
any comparable liability insurance (including self-insurance) carried by the State; and (c) be provided by a
company with an A.M. Best rating of "A" or better, and a financial size of VII or better.
Required Limits
Additional Requirements
Commercial Gen
eral Liability Insurance
Minimal Limits:
$1,000,000 Each Occurrence Limit
$1,000,000 Personal & Advertising Injury Limit
$2,000,000 General Aggregate Limit
$2,000,000 Products/Completed Operations
Deductible Maximum:
$50,000 Each Occurrence
Contractor must have their policy endorsed
to add “the State of Michigan, its
departments, divisions, agencies, offices,
commissions, officers, employees, and
agents” as additional insureds using
endorsement CG 20 10 11 85, or both CG
2010 07 04 and CG 2037 07 0.
A
utomobile Liability Insurance
Minimal Limits:
$1,000,000 Per Occurrence
Contractor must have their policy: (1)
endorsed to add “the State of Michigan, its
departments, divisions, agencies, offices,
commissions, officers, employees, and
agents” as additional insureds; and (2)
include Hired and Non-Owned Automobile
coverage.
Workers' Compensation Insurance
Minimal Limits:
Coverage according to applicable laws
governing work activities.
Waiver of subrogation, except where waiver
is prohibited by law.
Emp
loyers Liability Insurance
Minimal Limits:
$500,000 Each Accident
$500,000 Each Employee by Disease
$500,000 Aggregate Disease.
If any of the required policies provide claims-made coverage, the Contractor must: (a) provide coverage with a
retroactive date before the effective date of the contract or the beginning of Contract Activities; (b) maintain
coverage and provide evidence of coverage for at least three (3) years after completion of the Contract Activities;
and (c) if coverage is canceled or not renewed, and not replaced with another claims-made policy form with a
Version (03/21/14) 10
retroactive date prior to the contract effective date, Contractor must purchase extended reporting coverage for a
minimum of three (3) years after completion of work.
Contractor must: (a) provide insurance certificates to the Contract Administrator, containing the agreement or
purchase order number, at Contract formation and within 20 calendar days of the expiration date of the
applicable policies; (b) require that subcontractors maintain the required insurances contained in this Section; (c)
notify the Contract Administrator within 5 business days if any insurance is cancelled; and (d) waive all rights
against the State for damages covered by insurance. Failure to maintain the required insurance does not limit
this waiver.
This Section is not intended to and is not be construed in any manner as waiving, restricting or limiting the
liability of either party for any obligations under this Contract (including any provisions hereof requiring Contractor
to indemnify, defend and hold harmless the State).
7.
Reserved
8. Extended Purchasing Program. Upon written agreement between the State and Contractor, this Contract may
be extended to: (a) MiDEAL members, (b) other states (including governmental subdivisions and authorized
entities), or (c) State of Michigan employees. MiDEAL members include local units of government, school
districts, universities, community colleges, and nonprofit hospitals. A current list of MiDEAL members is
available at www.michigan.gov/mideal.
If extended, Contractor must supply all Contract Activities at the established Contract prices and terms, and the
State reserves the right to impose an administrative fee and negotiate additional discounts based on any
increased volume generated by such extensions.
Contractor must submit invoices to, and receive payment from, extended purchasing program members on a
direct and individual basis.
9. Independent Contractor. Contractor is an independent contractor and assumes all rights, obligations and
liabilities set forth in this Contract. Contractor, its employees, and agents will not be considered employees of
the State. No partnership or joint venture relationship is created by virtue of this Contract. Contractor, and not
the State, is responsible for the payment of wages, benefits and taxes of Contractor’s employees and any
subcontractors. Prior performance does not modify Contractor’s status as an independent contractor.
10.
Subcontracting. Contractor may not delegate any of its obligations under the Contract without the prior written
approval of the State. Contractor must notify the State at least 90 calendar days before the proposed delegation,
and provide the State any information it requests to determine whether the delegation is in its best interest. If
approved, Contractor must: (a) be the sole point of contact regarding all contractual matters, including payment
and charges for all Contract Activities; (b) make all payments to the subcontractor; and (c) incorporate the terms
and conditions contained in this Contract in any subcontract with a subcontractor. Contractor remains
responsible for the completion of the Contract Activities, compliance with the terms of this Contract, and the acts
and omissions of the subcontractor. The State, in its sole discretion, may require the replacement of any
subcontractor.
11.
Staffing. The State’s Contract Administrator may require Contractor to remove or reassign personnel by
providing a notice to Contractor.
12.
Background Checks. Upon request, Contractor must perform background checks on all employees and
subcontractors and its employees prior to their assignment. The scope is at the discretion of the State and
documentation must be provided as requested. Contractor is responsible for all costs associated with the
requested background checks. The State, in its sole discretion, may also perform background checks.
13.
Assignment. Contractor may not assign this Contract to any other party without the prior approval of the State.
Upon notice to Contractor, the State, in its sole discretion, may assign in whole or in part, its rights or
responsibilities under this Contract to any other party. If the State determines that a novation of the Contract to a
third party is necessary, Contractor will agree to the novation and provide all necessary documentation and
signatures.
14.
Change of Control. Contractor will notify, at least 90 calendar days before the effective date, the State of a
change in Contractor’s organizational structure or ownership. For purposes of this Contract, a change in control
means any of the following: (a) a sale of more than 50% of Contractor’s stock; (b) a sale of substantially all of
Version (03/21/14) 11
Contractor’s assets; (c) a change in a majority of Contractor’s board members; (d) consummation of a merger or
consolidation of Contractor with any other entity; (e) a change in ownership through a transaction or series of
transactions; (f) or the board (or the stockholders) approves a plan of complete liquidation. A change of control
does not include any consolidation or merger effected exclusively to change the domicile of Contractor, or any
transaction or series of transactions principally for bona fide equity financing purposes.
In the event of a change of control, Contractor must require the successor to assume this Contract and all of its
obligations under this Contract.
15.
Ordering. Contractor is not authorized to begin performance until receipt of authorization as identified in Exhibit
A.
16.
Acceptance. Contract Activities are subject to inspection and testing by the State within 30 calendar days of the
State’s receipt of them (“State Review Period”), unless otherwise provided in Exhibit A. If the Contract Activities
are not fully accepted by the State, the State will notify Contractor by the end of the State Review Period that
either: (a) the Contract Activities are accepted, but noted deficiencies must be corrected; or (b) the Contract
Activities are rejected. If the State finds material deficiencies, it may: (i) reject the Contract Activities without
performing any further inspections; (ii) demand performance at no additional cost; or (iii) terminate this Contract
in accordance with Section 23, Termination for Cause.
Within 10 business days from the date of Contractor’s receipt of notification of acceptance with deficiencies or
rejection of any Contract Activities, Contractor must cure, at no additional cost, the deficiency and deliver
unequivocally acceptable Contract Activities to the State. If acceptance with deficiencies or rejection of the
Contract Activities impacts the content or delivery of other non-completed Contract Activities, the parties’
respective Program Managers must determine an agreed to number of days for re-submission that minimizes the
overall impact to the Contract. However, nothing herein affects, alters, or relieves Contractor of its obligations to
correct deficiencies in accordance with the time response standards set forth in this Contract.
If Contractor is unable or refuses to correct the deficiency within the time response standards set forth in this
Contract, the State may cancel the order in whole or in part. The State, or a third party identified by the State,
may perform the Contract Activities and recover the difference between the cost to cure and the Contract price
plus an additional 10% administrative fee.
17.
Recovered
18.
Reserved
19.
Reserved
20.
Terms of Payment. Invoices must conform to the requirements communicated from time-to-time by the State.
All undisputed amounts are payable within 45 days of the State’s receipt. Contractor may only charge for
Contract Activities performed as specified in Exhibit A. Invoices must include an itemized statement of all
charges. The State is exempt from State sales tax for direct purchases and may be exempt from federal excise
tax, if Services purchased under this Agreement are for the State’s exclusive use. Notwithstanding the
foregoing, all prices are inclusive of taxes, and Contractor is responsible for all sales, use and excise taxes, and
any other similar taxes, duties and charges of any kind imposed by any federal, state, or local governmental
entity on any amounts payable by the State under this Contract.
The State has the right to withhold payment of any disputed amounts until the parties agree as to the validity of
the disputed amount. The State will notify Contractor of any dispute within a reasonable time. Payment by the
State will not constitute a waiver of any rights as to Contractor’s continuing obligations, including claims for
deficiencies or substandard Contract Activities. Contractor’s acceptance of final payment by the State
constitutes a waiver of all claims by Contractor against the State for payment under this Contract, other than
those claims previously filed in writing on a timely basis and still disputed.
The State will only disburse payments under this Contract through Electronic Funds Transfer (EFT). Contractor
must register with the State at http://www.michigan.gov/cpexpress to receive electronic fund transfer payments.
If Contractor does not register, the State is not liable for failure to provide payment.
Without prejudice to any other right or remedy it may have, the State reserves the right to set off at any time any
amount then due and owing to it by Contractor against any amount payable by the State to Contractor under this
Contract.
21.
Liquidated Damages. Liquidated damages, if applicable, will be assessed as described in Exhibit A.
Version (03/21/14) 12
22.
Stop Work Order. The State may suspend any or all activities under the Contract at any time. The State will
provide Contractor a written stop work order detailing the suspension. Contractor must comply with the stop
work order upon receipt. Within 90 calendar days, or any longer period agreed to by Contractor, the State will
either: (a) issue a notice authorizing Contractor to resume work, or (b) terminate the Contract or purchase order.
The State will not pay for Contract Activities, Contractor’s lost profits, or any additional compensation during a
stop work period.
23.
Termination for Cause. The State may terminate this Contract for cause, in whole or in part, if Contractor, as
determined by the State: (a) endangers the value, integrity, or security of any location, data, or personnel; (b)
becomes insolvent, petitions for bankruptcy court proceedings, or has an involuntary bankruptcy proceeding filed
against it by any creditor; (c) engages in any conduct that may expose the State to liability; (d) breaches any of
its material duties or obligations; or (e) fails to cure a breach within the time stated in a notice of breach. Any
reference to specific breaches being material breaches within this Contract will not be construed to mean that
other breaches are not material.
If the State terminates this Contract under this Section, the State will issue a termination notice specifying
whether Contractor must: (a) cease performance immediately, or (b) continue to perform for a specified period. If
it is later determined that Contractor was not in breach of the Contract, the termination will be deemed to have
been a Termination for Convenience, effective as of the same date, and the rights and obligations of the parties
will be limited to those provided in Section 24, Termination for Convenience.
The State will only pay for amounts due to Contractor for Contract Activities accepted by the State on or before
the date of termination, subject to the State’s right to set off any amounts owed by the Contractor for the State’s
reasonable costs in terminating this Contract. The Contractor must pay all reasonable costs incurred by the
State in terminating this Contract for cause, including administrative costs, attorneys’ fees, court costs, transition
costs, and any costs the State incurs to procure the Contract Activities from other sources.
24.
Termination for Convenience. The State may immediately terminate this Contract in whole or in part without
penalty and for any reason, including but not limited to, appropriation or budget shortfalls. The termination notice
will specify whether Contractor must: (a) cease performance of the Contract Activities immediately, or (b)
continue to perform the Contract Activities in accordance with Section 25, Transition Responsibilities. If the State
terminates this Contract for convenience, the State will pay all reasonable costs, as determined by the State, for
State approved Transition Responsibilities.
25.
Transition Responsibilities. Upon termination or expiration of this Contract for any reason, Contractor must,
for a period of time specified by the State (not to exceed 90 calendar days), provide all reasonable transition
assistance requested by the State, to allow for the expired or terminated portion of the Contract Activities to
continue without interruption or adverse effect, and to facilitate the orderly transfer of such Contract Activities to
the State or its designees. Such transition assistance may include, but is not limited to: (a) continuing to perform
the Contract Activities at the established Contract rates; (b) taking all reasonable and necessary measures to
transition performance of the work, including all applicable Contract Activities, training, equipment, software,
leases, reports and other documentation, to the State or the State’s designee; (c) taking all necessary and
appropriate steps, or such other action as the State may direct, to preserve, maintain, protect, or return to the
State all materials, data, property, and confidential information provided directly or indirectly to Contractor by any
entity, agent, vendor, or employee of the State; (d) transferring title in and delivering to the State, at the State’s
discretion, all completed or partially completed deliverables prepared under this Contract as of the Contract
termination date; and (e) preparing an accurate accounting from which the State and Contractor may reconcile
all outstanding accounts (collectively, “Transition Responsibilities”). This Contract will automatically be
extended through the end of the transition period.
26.
General Indemnification. Contractor must defend, indemnify and hold the State, its departments, divisions,
agencies, offices, commissions, officers, and employees harmless, without limitation, from and against any and
all actions, claims, losses, liabilities, damages, costs, attorney fees, and expenses (including those required to
establish the right to indemnification), arising out of or relating to: (a) any breach by Contractor (or any of
Contractor’s employees, agents, subcontractors, or by anyone else for whose acts any of them may be liable) of
any of the promises, agreements, representations, warranties, or insurance requirements contained in this
Contract; (b) any infringement, misappropriation, or other violation of any intellectual property right or other right
of any third party; (c) any bodily injury, death, or damage to real or tangible personal property occurring wholly or
in part due to action or inaction by Contractor (or any of Contractor’s employees, agents, subcontractors, or by
anyone else for whose acts any of them may be liable); and (d) any acts or omissions of Contractor (or any of
Contractor’s employees, agents, subcontractors, or by anyone else for whose acts any of them may be liable).
Version (03/21/14) 13
The State will notify Contractor in writing if indemnification is sought; however, failure to do so will not relieve
Contractor, except to the extent that Contractor is materially prejudiced. Contractor must, to the satisfaction of
the State, demonstrate its financial ability to carry out these obligations.
The State is entitled to: (i) regular updates on proceeding status; (ii) participate in the defense of the proceeding;
(iii) employ its own counsel; and to (iv) retain control of the defense if the State deems necessary. Contractor will
not, without the State’s written consent (not to be unreasonably withheld), settle, compromise, or consent to the
entry of any judgment in or otherwise seek to terminate any claim, action, or proceeding. To the extent that any
State employee, official, or law may be involved or challenged, the State may, at its own expense, control the
defense of that portion of the claim.
Any litigation activity on behalf of the State, or any of its subdivisions under this Section, must be coordinated
with the Department of Attorney General. An attorney designated to represent the State may not do so until
approved by the Michigan Attorney General and appointed as a Special Assistant Attorney General.
27.
Infringement Remedies. If, in either party’s opinion, any piece of equipment, software, commodity, or service
supplied by Contractor or its subcontractors, or its operation, use or reproduction, is likely to become the subject
of a copyright, patent, trademark, or trade secret infringement claim, Contractor must, at its expense: (a) procure
for the State the right to continue using the equipment, software, commodity, or service, or if this option is not
reasonably available to Contractor, (b) replace or modify the same so that it becomes non-infringing; or (c)
accept its return by the State with appropriate credits to the State against Contractor’s charges and reimburse
the State for any losses or costs incurred as a consequence of the State ceasing its use and returning it.
28.
Limitation of Liability. The State is not liable for consequential, incidental, indirect, or special damages,
regardless of the nature of the action.
29.
Disclosure of Litigation, or Other Proceeding. Contractor must notify the State within 14 calendar days of
receiving notice of any litigation, investigation, arbitration, or other proceeding (collectively, “Proceeding”)
involving Contractor, a subcontractor, or an officer or director of Contractor or subcontractor, that arises during
the term of the Contract, including: (a) a criminal Proceeding; (b) a parole or probation Proceeding; (c) a
Proceeding under the Sarbanes-Oxley Act; (d) a civil Proceeding involving: (1) a claim that might reasonably be
expected to adversely affect Contractor’s viability or financial stability; or (2) a governmental or public entity’s
claim or written allegation of fraud; or (e) a Proceeding involving any license that Contractor is required to
possess in order to perform under this Contract.
30.
State Data. All data and information provided to Contractor by or on behalf of the State, and all data and
information derived therefrom, is the exclusive property of the State (“State Data”); this definition is to be
construed as broadly as possible. Upon request, Contractor must provide to the State, or a third party
designated by the State, all State Data within 10 calendar days of the request and in the format requested by the
State. Contractor will assume all costs incurred in compiling and supplying State Data. No State Data may be
used for any marketing purposes.
31.
Reserved
32.
Non-Disclosure of Confidential Information. The parties acknowledge that each party may be exposed to or
acquire communication or data of the other party that is confidential, privileged communication not intended to be
disclosed to third parties. The provisions of this Section survive the termination of this Contract.
a. Meaning of Confidential Information. For the purposes of this Contract, the term “Confidential
Information” means all information and documentation of a party that: (a) has been marked
“confidential” or with words of similar meaning, at the time of disclosure by such party; (b) if disclosed
orally or not marked “confidential” or with words of similar meaning, was subsequently summarized in
writing by the disclosing party and marked “confidential” or with words of similar meaning; and, (c)
should reasonably be recognized as confidential information of the disclosing party. The term
“Confidential Information” does not include any information or documentation that was: (a) subject to
disclosure under the Michigan Freedom of Information Act (FOIA); (b) already in the possession of the
receiving party without an obligation of confidentiality; (c) developed independently by the receiving
party, as demonstrated by the receiving party, without violating the disclosing party’s proprietary rights;
(d) obtained from a source other than the disclosing party without an obligation of confidentiality; or, (e)
publicly available when received, or thereafter became publicly available (other than through any
Version (03/21/14) 14
unauthorized disclosure by, through, or on behalf of, the receiving party). For purposes of this Contract,
in all cases and for all matters, State Data is deemed to be Confidential Information.
b. Obligation of Confidentiality. The parties agree to hold all Confidential Information in strict confidence
and not to copy, reproduce, sell, transfer, or otherwise dispose of, give or disclose such Confidential
Information to third parties other than employees, agents, or subcontractors of a party who have a need
to know in connection with this Contract or to use such Confidential Information for any purposes
whatsoever other than the performance of this Contract. The parties agree to advise and require their
respective employees, agents, and subcontractors of their obligations to keep all Confidential
Information confidential. Disclosure to a subcontractor is permissible where: (a) use of a subcontractor
is authorized under this Contract; (b) the disclosure is necessary or otherwise naturally occurs in
connection with work that is within the subcontractor's responsibilities; and (c) Contractor obligates the
subcontractor in a written contract to maintain the State's Confidential Information in confidence. At the
State's request, any employee of Contractor or any subcontractor may be required to execute a
separate agreement to be bound by the provisions of this Section.
c. Cooperation to Prevent Disclosure of Confidential Information. Each party must use its best efforts to
assist the other party in identifying and preventing any unauthorized use or disclosure of any
Confidential Information. Without limiting the foregoing, each party must advise the other party
immediately in the event either party learns or has reason to believe that any person who has had
access to Confidential Information has violated or intends to violate the terms of this Contract and each
party will cooperate with the other party in seeking injunctive or other equitable relief against any such
person.
d. Remedies for Breach of Obligation of Confidentiality. Each party acknowledges that breach of its
obligation of confidentiality may give rise to irreparable injury to the other party, which damage may be
inadequately compensable in the form of monetary damages. Accordingly, a party may seek and obtain
injunctive relief against the breach or threatened breach of the foregoing undertakings, in addition to
any other legal remedies which may be available, to include, in the case of the State, at the sole
election of the State, the immediate termination, without liability to the State, of this Contract or any
Statement of Work corresponding to the breach or threatened breach.
e. Surrender of Confidential Information upon Termination. Upon termination of this Contract or a
Statement of Work, in whole or in part, each party must, within 5 calendar days from the date of
termination, return to the other party any and all Confidential Information received from the other party,
or created or received by a party on behalf of the other party, which are in such party’s possession,
custody, or control; provided, however, that Contractor must return State Data to the State following the
timeframe and procedure described further in this Contract. Should Contractor or the State determine
that the return of any Confidential Information is not feasible, such party must destroy the Confidential
Information and must certify the same in writing within 5 calendar days from the date of termination to
the other party.
33.
Reserved
34.
Reserved
35.
Reserved
36.
Records Maintenance, Inspection, Examination, and Audit. The State or its designee may audit Contractor
to verify compliance with this Contract. Contractor must retain, and provide to the State or its designee and the
auditor general upon request, all financial and accounting records related to the Contract through the term of the
Contract and for 4 years after the latter of termination, expiration, or final payment under this Contract or any
extension (“Audit Period”). If an audit, litigation, or other action involving the records is initiated before the end
of the Audit Period, Contractor must retain the records until all issues are resolved.
Within 10 calendar days of providing notice, the State and its authorized representatives or designees have the
right to enter and inspect Contractor's premises or any other places where Contract Activities are being
performed, and examine, copy, and audit all records related to this Contract. Contractor must cooperate and
provide reasonable assistance. If any financial errors are revealed, the amount in error must be reflected as a
credit or debit on subsequent invoices until the amount is paid or refunded. Any remaining balance at the end of
the Contract must be paid or refunded within 45 calendar days.
Version (03/21/14) 15
This Section applies to Contractor, any parent, affiliate, or subsidiary organization of Contractor, and any
subcontractor that performs Contract Activities in connection with this Contract.
37.
Warranties and Representations. Contractor represents and warrants: (a) Contractor is the owner or licensee
of any Contract Activities that it licenses, sells, or develops and Contractor has the rights necessary to convey
title, ownership rights, or licensed use; (b) all Contract Activities are delivered free from any security interest, lien,
or encumbrance and will continue in that respect; (c) the Contract Activities will not infringe the patent,
trademark, copyright, trade secret, or other proprietary rights of any third party; (d) Contractor must assign or
otherwise transfer to the State or its designee any manufacturer's warranty for the Contract Activities; (e) the
Contract Activities are merchantable and fit for the specific purposes identified in the Contract; (f) the Contract
signatory has the authority to enter into this Contract; (g) all information furnished by Contractor in connection
with the Contract fairly and accurately represents Contractor's business, properties, finances, and operations as
of the dates covered by the information, and Contractor will inform the State of any material adverse changes;
and (h) all information furnished and representations made in connection with the award of this Contract is true,
accurate, and complete, and contains no false statements or omits any fact that would make the information
misleading. A breach of this Section is considered a material breach of this Contract, which entitles the State to
terminate this Contract under Section 23, Termination for Cause.
38.
Conflicts and Ethics. Contractor will uphold high ethical standards and is prohibited from: (a) holding or
acquiring an interest that would conflict with this Contract; (b) doing anything that creates an appearance of
impropriety with respect to the award or performance of the Contract; (c) attempting to influence or appearing to
influence any State employee by the direct or indirect offer of anything of value; or (d) paying or agreeing to pay
any person, other than employees and consultants working for Contractor, any consideration contingent upon the
award of the Contract. Contractor must immediately notify the State of any violation or potential violation of
these standards. This Section applies to Contractor, any parent, affiliate, or subsidiary organization of
Contractor, and any subcontractor that performs Contract Activities in connection with this Contract.
39.
Compliance with Laws. Contractor must comply with all federal, state and local laws, rules and regulations.
40.
Reserved
41.
Reserved
42.
Nondiscrimination. Under the Elliott-Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., and the
Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., Contractor and its subcontractors
agree not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms,
conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race,
color, religion, national origin, age, sex, height, weight, marital status, or mental or physical disability. Breach of
this covenant is a material breach of this Contract.
43.
Unfair Labor Practice. Under MCL 423.324, the State may void any Contract with a Contractor or
subcontractor who appears on the Unfair Labor Practice register compiled under MCL 423.322.
44.
Governing Law. This Contract is governed, construed, and enforced in accordance with Michigan law,
excluding choice-of-law principles, and all claims relating to or arising out of this Contract are governed by
Michigan law, excluding choice-of-law principles. Any dispute arising from this Contract must be resolved in
Michigan Court of Claims. Contractor consents to venue in Ingham County, and waives any objections, such as
lack of personal jurisdiction or forum non conveniens. Contractor must appoint agents in Michigan to receive
service of process.
45.
Non-Exclusivity. Nothing contained in this Contract is intended nor will be construed as creating any
requirements contract with Contractor. This Contract does not restrict the State or its agencies from acquiring
similar, equal, or like Contract Activities from other sources.
46.
Force Majeure. Neither party will be in breach of this Contract because of any failure arising from any disaster
or acts of god that are beyond their control and without their fault or negligence. Each party will use
commercially reasonable efforts to resume performance. Contractor will not be relieved of a breach or delay
caused by its subcontractors. If immediate performance is necessary to ensure public health and safety, the
State may immediately contract with a third party.
47.
Dispute Resolution. The parties will endeavor to resolve any Contract dispute in accordance with this
provision. The dispute will be referred to the parties' respective Contract Administrators or Program Managers.
Version (03/21/14) 16
Such referral must include a description of the issues and all supporting documentation. The parties must submit
the dispute to a senior executive if unable to resolve the dispute within 15 business days. The parties will
continue performing while a dispute is being resolved, unless the dispute precludes performance. A dispute
involving payment does not preclude performance.
Litigation to resolve the dispute will not be instituted until after the dispute has been elevated to the parties’
senior executive and either concludes that resolution is unlikely, or fails to respond within 15 business days. The
parties are not prohibited from instituting formal proceedings: (a) to avoid the expiration of statute of limitations
period; (b) to preserve a superior position with respect to creditors; or (c) where a party makes a determination
that a temporary restraining order or other injunctive relief is the only adequate remedy. This Section does not
limit the State’s right to terminate the Contract.
48.
Media Releases. News releases (including promotional literature and commercial advertisements) pertaining to
the Contract or project to which it relates must not be made without prior written State approval, and then only in
accordance with the explicit written instructions of the State.
49.
Website Incorporation. The State is not bound by any content on Contractor’s website unless expressly
incorporated directly into this Contract.
50.
Order of Precedence. In the event of a conflict between the terms and conditions of the Contract, the exhibits,
a purchase order, or an amendment, the order of precedence is: (a) the purchase order; (b) the amendment; (c)
Exhibit A; (d) any other exhibits; and (e) the Contract.
51.
Severability. If any part of this Contract is held invalid or unenforceable, by any court of competent jurisdiction,
that part will be deemed deleted from this Contract and the severed part will be replaced by agreed upon
language that achieves the same or similar objectives. The remaining Contract will continue in full force and
effect.
52.
Waiver. Failure to enforce any provision of this Contract will not constitute a waiver.
53.
Survival. The provisions of this Contract that impose continuing obligations, including warranties and
representations, termination, transition, insurance coverage, indemnification, and confidentiality, will survive the
expiration or termination of this Contract.
54.
Entire Contract and Modification. This Contract is the entire agreement and replaces all previous agreements
between the parties for the Contract Activities. This Contract may not be amended except by signed agreement
between the parties (a “Contract Change Notice”).
Version (03/21/14) 17
LOCATION SPECIFICATION SHEET (LSS)
Snow Plowing and Removal SERVICES
***NO SUBCONTRACTORS ALLOWED***
Midland Armory
2300 Airport Road
Midland, MI 48642
CONTRACT INFORMATION
CONTRACT START DATE:
11/23/2015
CONTRACT END
DATE:
10/30/2018
PREVIOUS BPO #:
NUMBER OF EXTENSION OPTIONS:
Three Year Contract with Two (1) Year Extension Options
CONTRACTING AGENCY NAME:
D
EPARTMENT OF
M
ILITARY AND
V
ETERANS
A
FFAIRS
(
DMVA
)
BUILDING
NAME
AND
NUMBER:
Midland
Armory
BUILDING ADDRESS:
2300
Airport Road
REGION / COUNTY:
Midland
County
PROCUREMENT CONTACT INFORMATION
PROCUREMENT OFFICE NAME:
DMVA, State Operations, Purchasing & Contracts
CONTRACT ADMINISTRATOR:
Jared Ambrosier CONTACT PHONE #: 517-481-7655
CONTRACT ADMINISTRATOR CONTACT E-MAIL:
CONTACT FAX #: 517-481-7644
PROGRAM MANAGER NAME:
Jay Allen
CONTACT PHONE #:
989-835-1521
PROGRAM MANAGER E-MAIL:
AllenJ9@michigan.
gov
CONTACT FAX #:
989-835-1039
BUILDING LOCATION INFORMATION
OFFICIAL WORKING DAYS OF BUILDING
OCCUPANTS:
M – F
OFFICIAL WORKING HOURS OF
BUILDING OCCUPANTS:
7 a.m. to 6 p.m
ESTIMATE OF AREA TO BE PLOWED:
(SPECIFY
UNIT
OF
MEASURE)
REQUEST SITE
MAP
ESTIMATE
OF
AREA
TO BE
PLOWED:
(SPECIFY
UNIT
OF
MEASURE)
REQUEST SITE
MAP
IDENTIFY DAYS OF SNOW SERVICE:
[EXAMPLE: M/T/W/TH/F/SA/SU]
M
/
T
/
W
/
TH
/
F
&
SCHEDULED DRILL
WEEKENDS WHEN
APPLICABLE
IDENTIFY
HOURS
OF
S
NOW
SERVICE:
[E
XAMPLE
:
5:30
A
.
M
.
T
O
5:30
P
.
M
.]
N
OTE
:
P
LEASE
I
NCLUDE
N
IGHTTIME
S
ERVICES
,
IF APPLICABLE
,
TO THIS
LOCATION
.
REFER TO SOW
Version (03/21/14) 18
PART II – PRICING SHEET SUMMARY
Midland Armory
2300 Airport Road
Midland, MI 48642
The ‘Unit Price’ is the price per occasion.
The ‘Amount’ is the unit price multiplied by estimated occasions for the contract period.
SNOW PLOWING AND REMOVAL SERVICES
Unit price
Amount
Snow plowing – 2” to 6” snow accumulation. To include all
standard parking areas, parking space for entire area, entrances
and exits.
Estimated (12) occasions per season.
$375
$4,500
Snow plowing – 6” to 12” snow accumulation. To include all
standard parking areas, parking space for entire area, entrances
and exits.
Estimated (5) occasions per season.
$375
$1,875
Snow plowing – Over 12 “ snow accumulation. To include all
standard parking areas, parking space for entire area, entrances
and exits.
Estimated (1) occasions per season.
$425
$425
Salt/Sand To include all standard parking areas, parking space
for entire area, entrances and exits. (Upon request only)
$350
$1750
Snow Plowing Military Parking – 2” – 6” snow accumulation,
once a month prior to drill weekend.
$375
$375
Snow Plowing Military Parking – 6” – 12” snow accumulation,
once a month prior to drill weekend.
$375
$1125
Snow Plowing Military Parking – Over 12” snow accumulation,
once a month prior to drill weekend.
$425
$425
Salt/Sand To include all military parking areas, parking space for
entire area, entrances and exits. (Upon request only)
$350
$350
Snow Removal from Premises (upon request only). Price to
include Loader and Dump Truck.
$85
$85
$510
Annual Total: $11,335
Version (03/21/14) 19
THE STATE RESERVES THE RIGHT TO VISIT THE VENDOR’S PLACE OF BUSINESS AND TO
INSPECT ALL EQUIPMENT PROPOSED FOR THE CONTRACT, IN ORDER TO DETERMINE THE
VENDOR’S CAPABILITY TO PROVIDE THE SERVICES REQUESTED
Vendor will provide a job ticket detailing all services provided and equipment used per
occurrence, which must be signed by the Program Manager or designee at time of service
(see cover sheet for contact information). Failure to provide timely job tickets may result in
payment delays or disputes.
Version (03/21/14) 20
All invoices must be itemized with the type of equipment used, the service provided and
the total number of hours. All invoices must be submitted with matching job tickets.
Failure to provide complete and accurate invoices may result in payment delays or disputes.
