DTA Manual, Chapter 8: LOAs September 19, 2023
Defense Travel Management Office 12 travel.dod.mil
2. (Optional) Your main organization’s name appears by default in the Organization Name text field.
Change the org name if you need to copy the LOA into a different organization. Note: The format map
is not editable. If you need to use a different format map, you cannot copy this LOA. Instead, you must
create a new LOA.
3. (Optional) Check the Share LOA box if organizations subordinate to the one in the Organization Name
field should be able to use this LOA. Note: Sharing the LOA means allowing all sub-organizations within
the organization structure to use the LOA. In addition, if you choose to share the LOA, you must also
share the budget. If you don’t complete the set up correctly, obligation or disbursement attempts by
the subordinate organization will fail.
4. (Optional) DTS checks the Create Budget box by default. Uncheck the box if you don’t want DTS to
automatically create a budget for the new LOA. Note: The organization cannot use LOAs without
associated funded budgets to obligate or disburse travel funds.
5. Enter the 4-digit fiscal year for the new budget.
6. The LOA Fiscal Year and LOA Name display the label name information from the source LOA. You must
change the information in either or both fields to create the new LOA’s label.
7. Modify the LOA data elements (as seen in Figure 8-2) as necessary. Note: If you left the Create Budget
box checked in step 3, DTS duplicates all the LOA elements in the budget when you save the changes in
step 7. This ensures that the LOA and budget elements match perfectly, as required to enable
obligations and disbursements.
8. Select Save Copied Line of Accounting at the bottom of the screen. The Lines of Accounting (Search
Results) screen (as seen in Figure 8-8) displays. It shows the newly created LOA.
3.4 Cross-Organization Funding
Cross-organization (X-Org) Funding allows an organization to release access of a LOA to an outside organization
or to a specific traveler in DTS. Use this feature when your organization pays for travel of one or more of another
organization’s travelers. X-Org Funding is different from sharing a LOA in two major ways:
• An organization can only share its LOAs with organizations subordinate to it. X-Org Funding allows LOA
access to any organization in DTS.
• An organization cannot designate a shared LOA for the use of a single traveler, as is the case with X-Org
Funding.
At any time, the organization can remove or update the X-Org designation. In addition, the organization who set
up the X-Org Funding always retains control of both the LOA and the associated budget and can run reports to
monitor X-Org LOA use.
Finally, the funding organization may (but does not have to) determine which routing list documents that
contain the X-Org LOA must follow which permits the funding organization to determine the AO.
Here’s what occurs when a DTA sets up X-Org Funding:
1. DTS emails the recipient organization’s DTA to clarify the funding organization and released LOA label,
provides the name and email address of the funding organization’s FDTA, and issues a blanket warning