APPLICATION FOR HORSE REGISTRATION
Office Use Only
Date
Received:
Receipt/
Banking No:
Horse
No:
Registration
Date:
Name
Allotted:
Applications can only be accepted from current EA Members. See attached information and EA General Regulations for
Rules. ALL VICTORIAN HORSES MUST BE REGISTERD TO COMPETE. It is mandatory that participant and competitive
members register their horses before they compete.
HORSE NAME SELECTION - you must supply 5 names in preference order.
1st Preference
2nd Preference
3rd Preference
4thPreference
5thPreference
PRIMARY OWNER – (Must be current EA Member/s) see page 3 of this Document & EA Regulations
EA MEMBER NO: _________________________ Owners Name: _________________________________________
ADDRESS: ______________________________________________________________________________________
____________________________________________________PostCode:_________ PIC NO:___________________
(Property where horse resides)
Phone: ______________________________Email:______________________________________________________
OTHER OWNERS (Must be current EA Member/s) see page 3 of this Document & EA Regulations
EA MEMBER NO: _________________________ Owners Name: __________________________________________
EA MEMBER NO: _________________________ Owners Name: __________________________________________
HAS THIS HORSE BEEN IMPORTED INTO AUSTRALIA? Yes / No, if yes, please attach copies of FEI passport and overseas
performance record as issued by the relevant National Federation.
This becomes a TAX INVOICE upon payment ABN: 80 362 146 367
FEES: Full Horse Registration - $125.00 Base Horse Registration (Non Competitive) - $50.00 All prices include GST
I also require competition Licences (circle type)
Dressage $ 35 Pony Dressage $ 35 Eventing $ 35 Jumping $ 35 Vaulting $ 35 Rider Labels $10/Sheet
Enclose cheque/ money order to “Equestrian Victoria” or charge my: VISA or MASTERCARD (please circle) for $_______
Card Holders Name: ________________________________________ Signature______________________________
Card #: ___ ___ ___ ___/ ___ ___ ___ ___/ ___ ___ ___ ___ / ___ ___ ___ ___Expires: ___ ___/___ ___ CVC: ______
Equestrian Australia Limited
June 2017
$ .00
$ .00
$ .00
$ .00
$ .00
$ .00
TOTAL
$
HORSE DETAILS & MARKINGS
Horses must be Micro chipped to register with the EA
COLOUR:
SEX:
Please circle : Gelding Mare Stallion
BREED:
FOAL DATE:
/ /
HEIGHT in
Hands:
MUST AT LEAST INCL YEAR
MICROCHIP NUMBER
Issued (Include label if
available)
MICROCHIP TYPE
& LOCATION:
PLEASE INCLUDE COPY OF MICROCHIP CERTIFICATE NB All Horses registered from 1/7/2008 must be microchipped. OR
DECLARATION & SIGNATURE OF VET: I hereby certify that the horse as described in this application has the above micro-chip details and that
I have scanned the horse to validate that the chip details are correct. I have also checked the markings drawn for this horse on this form and
certify them to be true and correct.
VET Name……………………………………………….SIGNATURE…………………………………Date……………………
MARKINGS: HEAD
SIRE:
NEAR FORE
DAM:
OFF FORE
SIRE OF DAM:
NEAR HIND
OTHER MARKINGS: whorls & scars must be included
OFF HIND
BRAND NEAR SIDE:
BRAND OFF SIDE:
Draw brands & white markings as they appear on the horse
DECLARATION BY OWNER/S
I / We hereby make application to register a horse and certify that the particulars supplied on the front and back of this form are true and correct in
every respect. I / We certify that this horse has not been registered with the EA before. I / We certify that I am / we are the recognised owners of the
said horse. I / We understand the EA Horse Registration is not legal proof of Ownership but is for the purpose of Registration / Identification to
compete. I / We understand that if any incorrect information is furnished on this application, the Branch may cancel the registration, may take
disciplinary action against the applicant/s and may also disqualify the horse. I/ We (Parent / guardian if owner under 18 years) undertake to accept
all the responsibilities of ownership of the horse identified above.
Name & Signature of all owners: _________________________________________________ Date: ______/______/_______
And parent guardian/ where member is under 18 years of age
Name & Signature of all owners: _________________________________________________ Date: ______/______/_______
Name & Signature of all owners: _________________________________________________ Date: ______/______/_______
INFORMATION
ON
REGISTERING
A HORSE WITH
EQUESTRIAN
AUSTRALIA
General Regulations
Article 136 - Age and Definition of Horses and Ponies
The age of Horses taking part in FEI competitions shall be specified in the relevant Sport Rules.
Article 137- Horse Registration and Identification
1. Except as provided in this paragraph (1), horses and ponies must be registered with EA to enter Official Competitive Activities, Events
and Competitions. Registration is a means of identification, to establish ownership for competition purposes and if need be, proof of
identification and a measure of bio-security. Horses and ponies are encouraged to hold at a minimum EA Base Horse Registration to
take part in Official Participation Activities, Events or Competitions and/or Closed Club/Restricted Activities, and may be
e
nforced at a
State or OC’s discretion.
2. Identification papers must include the registered number with EA, the full name, address and signature of the owner, or owners. The
description of the horse and diagram must be accurately completed and it should include a record of all vaccinations and medication
control tests. If the name of the horse is ever changed or any pertinent changes are made the Person Responsible must return the
identification papers to EA for updating.
3. A horse must be microchipped according to the standard AS 5018/5019, before it can be registered. Members must get a
reg
is
ter
ed
veterinarian to fill out and sign the microchip details on the application form before EA can accept it.
4. The Person Responsible for a horse at an Event is responsible for the accuracy of their identification papers and keeping
acc
urate
results records for each Sport. Papers must be available for inspection when required by an official of EA or the OC.
5. A horse may only have one Identification document. If EA is satisfied that an Identification document has been lost, it may i ssue a new
one clearly marked 'duplicate' and bearing the same number as the original Identification Document.
6. The President of the Ground Jury may arrange for random inspections of the horses’ identification papers, particularly those horses
that win prize money so the horses concerned can be positively identified. Every case of misleading or inaccurate information on an
identification paper, or if the horse cannot be positively identified, must be reported to EA or the relevant State Branch,
g
iving the
number of the identification paper and the name of the horse and the Person Responsible.
7. When a horse dies the Identification papers may be retained by the owner, but must be first sent to EA for cancellation.
8. Details of registration for the grading and/or classification of horses in each Sport are provided for in the Rules of each Sport.
9. EA shall maintain and be responsible for a register of horses for all Sports in Australia.
10. Prize money, vouchers and rewards of any kind may be withheld by the OC until the Person Responsible produces Horse Id entification
Papers and proof of payment of the OC's entry fee and any Sport Competition levies.
11. Foreign Owned Horses or imported horses will be classified at the discretion of the Sport concerned.
12. EA reserves the right to refuse to register any horse or to refuse to renew the registration of any horse.
13. Horse registration fees shall be payable to the EA State Branch according to each Branch’s schedule of fees.
14. Horses competing within Australia in certain FEI Events must obtain an EA National Identification Document, an FEI Recognition Card
or an FEI Horse Passport, depending on the level of the event. Refer FEI Regulations.
15. Horses competing outside Australia in FEI Events must have been issued with an FEI Horse Passport or, if they have an EA
N
ati onal
Identification Document, with an FEI Recognition Card. Refer FEI Regulations.
Article 138 - Names of Horses
1. Horses registered with EA are registered for life. A horse can only be registered once with EA, but may upgrade from Base to Life
registration where appropriate. Members attempting to do a new registration of a horse that is already registered may be subject to
penalty. See EA Disciplinary By-Laws.
2. In principle, the first registered name of a horse registered with EA will remain on permanent record.
2.1. When applying for the initial registration of a horse or pony with EA at least five names ranked in preference must be given.
2.2. Horses cannot be registered as trade names i.e. Versace, Calvin Klein or Nescafe. This is an FEI rule.
2.3. Horse names may not to exceed 28 characters including spaces.
2.4. There are certain horse names which may never be reused even if the horse is retired or deceased. These names have been given
exclusive rights if the horse has made significant achievements usually relating to the Olympic or World Equestrian Games e.g.
Peppermint Grove, Kibah Tic Toc.
2.5. Prefix initials (e.g. “CH”) are not permitted. (Example: “November Rain” cannot be “CH November Rain”.)
2.6. Punctuation marks (e.g. full stops, commas, etc.) and special characters (e.g. [asterisk] *, [ampersand] &, etc.) must not be used in
names. (Example: “Mr Burns” cannot be “Mr. [full stop] Burns”.)
Article 138 - Names of Horses cont.
3. Horses that have been registered with another recognized breed society may be EA registered using that name. Where the name exists
already, a trailing number may be added. This rule also applies to horses being imported into Australia.
4. If the owner applies for a name change or a change to the commercial prefix/suffix, the horse horse’s registration papers and
Identification Document must retain the old name or prefix/suffix for the next 12 months as follows: new name and/or new
prefix/suffix ex previous name/prefix/ suffix.
5. A horse/pony name including a prefix or suffix may be registered with EA provided it complies with one of the following conditions:
5.1. A commercial prefix/suffix may be added to the name, and must be entered in the passport and registration papers. However, at
Regional and Olympic Games under the patronage of the IOC, such prefix/suffix cannot appear in a program and cannot be used
in any other way.
5.2. A Breeder/Stud prefix or suffix shall be given to a horse or pony bred by breeders and studs who are a member of EA or a
recognised Breed Society. Breeders/Studs can register a prefix/suffix with EA for this purpose on application and the payment of
a fee.
5.3 Where a breeder/stud has registered a horse with the breeder/stud prefix and that the breeder/stud has bred the horse
subsequ
ent
owners of that horse cannot change the horses' EA registration to remove the breeder/stud prefix without the written consent of
the breeder/stud that first registered the horse. The written consent may be given at the time of the sale of the horse or at some
later date.
6. EA reserves the right to refuse to register any horse under any particular name.
Article 139 - Owners and Lessees
1. All individual owners, including part-owners and syndicates, must be a current member to the respective EA State Branch. Commercial
Group affiliates may register a horse under a business name but forfeit the rights of an individual member. EA Clubs and Sport
Affiliates are not eligible to register or be part-owners of a horse. The Primary Owner is the owner who is to receive any information
relating to the horse, i.e. its registration papers, competition licence etc. Usually the rider or the owner with the largest ownership
share is the primary owner.
2. EA accepts registrations on the understanding that the Person or Body making the registration is the bona fide o wner, part-owner or
lessee of the horse. EA will accept no responsibility on cases of disputed ownership, which must be settled by the parties concerned.
3. EA will keep a register of the owners of horses including multiple ownerships. Changes of owners and records of leasing agreements
must be entered in the identification papers by EA.
4. Owners of horses sold or leased must return the identification papers immediately to EA with the name and address of the Purchaser
or Lessee. The new owners will pay the change of ownership fee.
5. Leasing of horses is permitted under the following conditions.
a. The form and duration of the lease agreement is a matter for the parties concerned; it does not require the approval of EA.
b. The member to whom the horse is leased is regarded in all respects by EA as the bona fide owner and shall have the same rights and
duties.
c. When a horse is leased this will not be regarded as a change of ownership for the purposes of competition.
d. If a leasing agreement is cancelled during the period of lease or is renewed, EA must receive written confirmation from the parties of
the lease.
Foal Date & Age (Years)
If you only provide the year foaled, the horse’s birthday as used in the Southern Hemisphere which is the 1st August will be used.
Height
Height is an estimated height at the date of registration. If the horse is officially measured, this will be the horse’s official height for
competition purposes.
Article 114 - Horse Identification at Events
1. All Horses registered with EA must have a microchip meeting Australian Standard AS 5018/5019 inserted.
2. All Horses entering in Official Competitive classified activities/events/competitions must hold EA Full Horse Registration an d licensed
to compete as determined by the respective state.
3. OCs at major Events such as EA Australian Championships must give an identification number (bridle number) to each of the
participating horses.
4. The identification number must be worn during the whole Event at all times when the horse is out of the Event stables.
NEAR FORE = N/F
OFF FORE = O/F NEAR HIND = N/H
OFF HIND
=
O/H
CORONET=C/NET
PASTERN
= P/TERN
FETLOCK = F/LOCK
CANNON
=
Markings
White markings, whorls and scars are the only markings to be recorded on EA registration certificates (plus brands/microchip details).
Black markings i.e. the black legs of a bay horse do not count as identifying markings.
White Head Markings:
Here are some common
examples
and how you would describe them.
STAR
Any white
marking
on
forehead
STRIPE
Narrow white marking
running down nose
SNIP
White
marking
in
vicinity of nostrils
STAR, STRIPE &
SNIP CONJOINED
BLAZE
Wide white markings
covering most of face.
White Leg Markings
EA Staff need to be very
specific
as to the
location
of white
markings
on the legs when
describing
them on the database.
However,
as there is limited
spaces
available in the database fields, abbreviations sometimes need to be used.
Refer
to the
below guide
as to
standard
practice.
C/NON KNEE = KNEE
HOCK=HOCK CONJOINED
= CONJ
White leg markings must be shown as they appear when viewed from both sides of the horse. If a white marking extends right around the leg so
as to be visible from both sides it must be drawn on both near side and off side diagrams.
Here is an example of how you would describe the white markings and a scar on
the diagram at the left.
NEARFORE: White to fetlock,
extending
higher behind to cannon
NEAR HIND White to
pastern
OFF HIND: Scar above hock on inside of leg
Other Markings - Scars
The position of scars,
accidental
or
otherwise
MUST be marked on the diagrams using an 'x'.
Other Markings - Whorls
The position of whorls MUST be marked on the diagrams using an 'x.
Pinto, Paint & Appaloosa Horses.-
Members who submit an application to register a horse with excessive markings i.e. pinto, paint or appaloosa, must include 3 clear
photographs (by two sets) with the application taken of the front of the horse (showing its head and front leg markings) and from the near
side and off side. EA Office staff will then staple one set of photos to the
registration certificate
and one set to the original application. An EA
stamp will be placed on the back of the photos that are stapled to the
registration certificate
to ensure that they are never altered.
Brands
Note: All new Registrations from July 1 2008 must have a
microchip
implant before it can be accepted.
Branding (OPTIONAL except in WA)) can either be freeze brand or hot brand and need only be on one side of the horse. It does not matter
what the brand is. Brands are drawn onto the diagrams of the
registration
certificate as well as
recorded
in words. Some common description of
brands use the words:
Conjoined
=
when two
characters
are
touching
Over= when one
character
sits over the other
Script
=
used to describe a cursive or fancy letter
Lazy= when a letter or
number
is on its side
R
unning
=
used to
describe
a
character
that's slightly on its side (like italic text)
Here are some
examples
of brands and how you would
describe
them in words.
5 OVER 6
CAP OVER 3
DIAMONDS
J P CONJOINED
SCRIPT M
LAZY H
Please draw all brands, white
markings,
whorls and scars in pen onto the
diagram
on the
Application f
o
rm.
