International Journal for Multidisciplinary Research (IJFMR)
IJFMR23069235
Volume 5, Issue 6, November-December 2023
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Automatic Birthday Wishes on WhatsApp for
Faculty and Students
Sarath Babu Rs
1
, Mukesh Padmanabhan K
2
, Shyam Karttik S
3
,
Kalaipriyan V
4
, Murali Bhaskaran V
5
1,2,3,4
III YEAR B.Tech., Department of Computer Science and Business Systems Rajalakshmi
Engineering College, Thandalam, Chennai-602105
5
Professor, Department of Computer Science and Business Systems Rajalakshmi Engineering College,
Thandalam, Chennai-602105
ABSTRACT
In the ever-evolving landscape of digital communication and interpersonal relationships, the project titled
"Automatic Birthday Wishes on WhatsApp for Faculty and Students" emerges as a beacon of innovation,
reshaping the way birthdays are celebrated within academic communities. Recognizing the fundamental
human need for connection and acknowledgment, this desktop application seamlessly integrates
technology with the warmth of personal greetings.
At its core, the project aims to streamline and elevate the process of conveying birthday wishes to faculty
and students through the ubiquitous platform of WhatsApp. In a world marked by hectic schedules and
information overload, remembering and acknowledging each individual's birthday can be a daunting task.
This application, however, seeks to alleviate this burden by automating the entire process.
The functionality of the application is intricately tied to its ability to interface with Excel, a widely used
tool for managing and organizing data. By effortlessly collecting pertinent information about faculty and
students, such as their names and birthdates, the application ensures a comprehensive and up-to-date
database. This dynamic integration allows for real-time synchronization with the current date, enabling
the system to discern when a birthday is on the horizon.
The heart of the project lies in its capacity to generate personalized birthday wishes and dispatch them
through a designated WhatsApp group. The automation of this process not only saves valuable time and
effort but also ensures that no birthday is inadvertently overlooked. The application transcends the
limitations of traditional methods, where manual coordination and communication often lead to lapses in
acknowledgment.
Furthermore, the project embraces inclusivity by extending its reach to both faculty and students. It
recognizes the importance of fostering a sense of community within academic institutions, where
relationships between educators and learners are foundational. By automating the birthday wish process
for both groups, the application contributes to a shared culture of celebration and appreciation.
In a world characterized by the increasing intersection of technology and human experience, this project
stands as a testament to the harmonious integration of automation with the intrinsic value of genuine
connections. It not only addresses the practical challenges of managing birthdays in a bustling academic
setting but also adds a touch of sincerity to the digital realm, reinforcing the bonds that form the foundation
of any vibrant academic community.
International Journal for Multidisciplinary Research (IJFMR)
IJFMR23069235
Volume 5, Issue 6, November-December 2023
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Keywords: Automated Birthday Wishes, WhatsApp Integration, Data-driven Celebrations, Educational
Technology, Personalized Messaging System, Efficient Communication, Community Building in
Academia, Excel Data Integration, Human-Computer Interaction, Digital Greetings in Education.
CHAPTER 1 INTRODUCTION
1.1
DESIGN THINKING APPROACH
Design thinking, as conceptualized by Tim Brown, the CEO of IDEO, is a transformative approach that
serves as a catalyst for business development. At its core, it is an innovation process that revolves around
a deep understanding of user needs, leading to the creation of novel solutions in the form of products,
services, or processes. The essence of design thinking lies in its human-centered approach, drawing
inspiration from the designer's toolkit to seamlessly integrate the needs of people, the possibilities of
technology, and the prerequisites for business success.
This methodology is not merely about introducing new elements; it's about identifying and addressing the
pain points of existing products, services, or processes that users currently experience. By removing these
obstacles, design thinking paves the way for enhanced user experiences, ultimately contributing to the
overall success of a business. It functions as a dynamic process that encourages designers to think
innovatively and generate solutions that are not only effective but also desirable and unprecedented.
In the intricate web of everyday life, individuals constantly interact with a myriad of products and services.
Design thinking acknowledges this complexity, offering a lens through which designers can envision and
refine these interactions. By placing the user at the center of the innovation process, design thinking
becomes a powerful tool for designers to craft solutions that resonate with the unique needs and
experiences of the people they serve. In essence, it is a collaborative and empathetic journey, weaving
together the threads of user needs, technological possibilities, and the pursuit of business excellence to
sculpt a more user-centric and forward-thinking landscape.
Fig 1. Design Thinking Approach
1.2
STANFORD DESIGN THINKING MODULE
The Stanford Design Thinking Module stands as a beacon of innovation and education in the realm of
problem-solving and creativity. Rooted in the renowned Stanford University's commitment to excellence,
this module delves into the principles and practices of design thinking—a human-centered approach to
addressing complex challenges and fostering innovation. Developed to equip individuals with a holistic
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understanding of the design thinking process, the module serves as a gateway to unlocking creativity and
cultivating a mindset that places the user's needs at the forefront of problem-solving.
This educational endeavor draws inspiration from the rich legacy of Stanford's design thinking expertise,
offering participants a unique opportunity to immerse themselves in a methodology that seamlessly
integrates the essentials of empathetic understanding, ideation, and prototyping. Whether a novice or a
seasoned professional, the Stanford Design Thinking Module provides a structured and engaging platform
for individuals to explore the intersections of technology, human experiences, and business imperatives.
As participants embark on this educational journey, they navigate the intricate terrain of problem-solving,
leveraging the tools and insights curated by Stanford's design thinking experts. From uncovering latent
user needs to prototyping innovative solutions, the module encapsulates the essence of design thinking as
a transformative force for positive change. Ultimately, the Stanford Design Thinking Module stands as a
testament to the university's commitment to pushing the boundaries of knowledge and empowering
individuals to tackle real-world challenges with creativity, empathy, and a profound understanding of the
human experience.
Fig 2. Stanford d. School Design Thinking Process
CHAPTER -2
LITERATURE SURVEY
2.1
Literature Review
Paper Name
Author Name
Year Published
Pros
Cons
1) A
Personalized
Birthday Wish
Generation
Sharma
2022
Recent work
utilizing NLP
techniques for
personalized
wishes.
The effectiveness
may depend on the
quality and diversity
of WhatsApp
contacts.
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System for
WhatsApp
2) Automatic
Birthday Wishes
Generation on
Social Media: A
Comparative
Study
Kumar
2021
Comparative study
on different
approaches; likely
to provide insights
into recent
advancements.
Specific
methodologies and
datasets used might
impact
generalizability.
3) A Sentiment
Analysis Based
Approach for
Automatic
Birthday Wishes
Generation
Patel
2020
Focus on sentiment
analysis; potential
for more
emotionally
resonant wishes.
Sentiment analysis
accuracy is crucial;
may face challenges
with diverse
sentiments.
4) A Rule-Based
Approach for
Automatic
Birthday Wishes
Generation
Singh
2019
Clear methodology
based on rules;
may offer
simplicity and
interpretability.
Might lack the
adaptability and
personalization of
machine learning
approaches.
5) A Hybrid
Approach for
Automatic
Birthday Wishes
Generation
Gupta
2018
Integration of NLP
and rule-based
techniques;
potential for
improved
accuracy.
Complexity in
implementation and
potential challenges
in combining
methodologies.
6) A Federated
Learning-Based
Approach for
Privacy-
Preserving
Automatic
Birthday Wish
Generation on
WhatsApp
Tiwari
2017
Comprehensive
overview of
existing literature,
potential insights
into different
approaches and
challenges.
May lack in-depth
analysis of specific
methods due to its
survey nature.
7) A
Comparative
Study of Rule-
Based and NLP-
Based Approaches
for Automatic
Birthday Wish
Generation
Sharma
2016
Provides a direct
comparison
between rule-based
and NLP-based
approaches.
Results might be
dependent on the
datasets and metrics
used; the study's
scope may be
limited.
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8) A User-
Centered
Approach for
Personalized
Birthday Wish
Generation on
Social Media
Mishra
2015
Focus on user
preferences, social
media data, and
machine learning;
potential for
personalized
wishes.
User preferences
may vary, and the
effectiveness of the
approach might
depend on the
dataset.
9) A Sentiment-
Aware System for
Automatic
Birthday Wish
Generation on
WhatsApp
Gupta
2014
Addresses
sentiment analysis
for more
personalized
wishes.
Dependence on
accurate sentiment
analysis; potential
challenges in
capturing nuanced
sentiments.
10) A
Survey of
Automatic
Birthday Wish
Generation on
Social Media
Shing
2015
Comprehensive
overview of
existing literature,
potential insights
into different
approaches and
challenges.
May lack in-depth
analysis of specific
methods due to its
survey nature.
CHAPTER 3 DOMAIN AREA
The domain of the project "Automatic Birthday Wishes on WhatsApp for Faculty and Students" resides
at the intersection of Human-Computer Interaction (HCI), Social Computing, and Educational
Technology. This innovative endeavor aims to redefine the dynamics of interpersonal relationships within
academic communities by leveraging technology to automate and enhance the process of conveying
birthday wishes.
In the realm of Human-Computer Interaction, the project recognizes the fundamental human need for
connection and acknowledgment, emphasizing the importance of genuine interactions in a digital
landscape. By seamlessly integrating technology with the warmth of personalized greetings, the
application exemplifies a user-centric approach, placing the user experience at the forefront.
Social Computing plays a pivotal role in the project's domain as it focuses on leveraging digital platforms,
specifically WhatsApp, to foster a sense of community. The designated WhatsApp group becomes a
virtual space for collective celebration, transcending geographical boundaries and facilitating
communication among faculty and students. The project harnesses the power of social technologies to
automate the expression of goodwill, emphasizing the social aspect of technology.
Educational Technology is another key domain, as the project addresses the unique challenges within
academic institutions. Recognizing the hectic schedules and information overload prevalent in educational
settings, the application serves as a technological solution to streamline the acknowledgment of birthdays.
By interfacing with Excel to create a comprehensive database of faculty and student information, the
project aligns with the broader field of Educational Technology, showcasing how technology can enhance
administrative processes in academic environments.
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In summary, the domain of this project encompasses the seamless integration of technology with human-
centric principles, focusing on Human-Computer Interaction, Social Computing, and Educational
Technology to automate and elevate the experience of conveying birthday wishes within the academic
community.
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Fig 4. Journey map
Fig 5. Story Board
CHAPTER 5
DEFINE STAGE
A stage for sending automatic birthday wishes to users via WhatsApp is a system that allows you to send
personalized birthday messages to your WhatsApp contacts on their birthdays, without having to manually
send each message yourself.
The stage typically consists of the following components:
• A database of your WhatsApp contacts, including their birthdays
• A message template for the birthday wishes, which can be customized to include the user's name, age,
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and other personal details
• A scheduler that triggers the sending of the birthday messages at a specified time on each user's
birthday
• You can set up the stage using a variety of tools and services. Some popular options include:
• Google Sheets: You can create a Google Sheet to store your contact information and birthday dates.
Then, you can use a third-party service like Zapier or Integromat to connect your Google Sheet to
WhatsApp and automate the sending of the birthday messages.
• Dedicated WhatsApp marketing tools: There are a number of dedicated WhatsApp marketing tools
that offer features for sending automatic birthday messages. These tools typically provide a user-
friendly interface for managing your contacts and creating message templates.
• Once you have set up the stage, you can simply add your WhatsApp contacts and their birthdays to
the database, and create a message template for the birthday wishes. The scheduler will then take care
of sending the messages at the specified time on each user's birthday.
• Here are some of the benefits of using a stage to send automatic birthday wishes to users via
WhatsApp:
• Save time and effort: Automating the sending of birthday messages can save you a lot of time and
effort, especially if you have a large number of WhatsApp contacts.
• Send personalized messages: The stage can be used to send personalized birthday messages to each
user, including their name, age, and other personal details. This shows that you care about your users
and makes the birthday messages more meaningful.
• Improve customer satisfaction: Sending birthday wishes to your users is a great way to show your
appreciation and improve customer satisfaction.
CHAPTER 6
IDEATE STAGE
• The software would be a cloud-based platform that users could access from any device with an internet
connection. To use the stage, users would first need to create an account and import their WhatsApp
contacts. Once their contacts are imported, users can create a message template for their birthday
wishes. The template could be customized to include the user's name, age, and other personal details.
• Users could then set up a schedule for sending the birthday messages. The schedule could be set up to
send messages on the day of the user's birthday, or a few days before or after.
• On the day of the scheduled birthday message, the stage would automatically send the message to the
user's WhatsApp contact. The message would be sent as a regular WhatsApp message, so the user's
contact would not know that it was automated.
• The stage would also provide users with a number of features to help them manage their birthday
messages. For example, users could see a list of all upcoming birthdays, and they could edit or delete
scheduled messages.
• Here are some additional ideas for features that could be included in the stage:
• The ability to send different birthday messages to different groups of contacts. For example, users
could send a different message to their family members than to their work colleagues.
• The ability to send birthday messages in different languages. This would be useful for users who have
contacts from all over the world.
• The ability to send personalized birthday messages to users who are not on WhatsApp. For example,
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users could send a birthday message to a friend on Facebook or LinkedIn.
• I believe this stage would be a valuable tool for businesses and individuals who want to show
appreciation to their contacts and improve customer satisfaction.
CHAPTER 7
PROTOTYPE STAGE
Fig 6. Desktop App
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CHAPTER 8
TEST AND FEEDBACK
As an HR professional utilizing the Automatic Birthday Wishes app, I am impressed by its seamless
integration of technology with the importance of employee recognition. This application serves as a
valuable tool to streamline the process of acknowledging and celebrating the birthdays of our faculty and
students. Here is my feedback:
Testimonial: The Automatic Birthday Wishes app is a game-changer in the realm of employee relations,
specifically in the academic context. It ingeniously combines the efficiency of automation with the genuine
sentiment of personalized birthday wishes.
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Positive Aspects:
1. User-Friendly Interface: The app boasts an intuitive design, making it easy for HR professionals to
navigate and set preferences effortlessly.
2. Efficiency in Automation: The automation of the birthday wish process has significantly reduced the
manual effort required, allowing HR to focus on other crucial tasks.
3. Integration with Excel: The seamless integration with Excel ensures that our employee database is
always up-to-date, facilitating accurate and timely birthday wishes.
4. Real-time Synchronization: The real-time synchronization feature is commendable, enabling the
system to discern upcoming birthdays promptly.
5. Inclusivity: The app's extension to both faculty and students fosters a sense of unity and inclusivity
within the academic community.
Areas for Improvement: While the app excels in many areas, there's a minor suggestion for
improvement:
1. Real-Time Updates: Providing real-time updates during the automated wish process could alleviate
any potential concerns and enhance the overall experience for both HR professionals and recipients.
Conclusion: Overall, the Automatic Birthday Wishes app effectively fulfills its mission of automating the
birthday recognition process while adding a touch of sincerity to the digital realm. It has become an
indispensable tool in our HR practices, contributing to a positive and celebratory culture within our
academic community.
CHAPTER 9
CONCLUSION
In conclusion, the project "Automatic Birthday Wishes on WhatsApp for Faculty and Students" represents
a groundbreaking initiative at the crossroads of technology and human connection, reshaping the
landscape of birthday celebrations within academic communities. By seamlessly integrating innovation
with the timeless warmth of personal greetings, this desktop application addresses the fundamental human
need for connection and acknowledgment.
The project's core objective is to simplify and elevate the process of conveying birthday wishes,
recognizing the challenges posed by hectic schedules and information overload in today's world. Through
its automation capabilities, the application lightens the burden of remembering individual birthdays,
ensuring that each faculty member and student receives personalized wishes in a timely and thoughtful
manner.
A key feature of the project lies in its sophisticated integration with Excel, a widely utilized data
management tool. This functionality allows the application to maintain an up-to-date database of faculty
and student information, enabling real-time synchronization with the current date and anticipation of
upcoming birthdays. The heart of the project lies in its ability to generate personalized wishes and
seamlessly dispatch them through a designated WhatsApp group, mitigating the risk of overlooking any
birthdays and overcoming the shortcomings of traditional manual coordination.
Furthermore, the project champions inclusivity by extending its reach to both faculty and students,
fostering a sense of community within academic institutions. By automating the birthday wish process for
both groups, it contributes to a shared culture of celebration and appreciation. In navigating the intersection
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of technology and human experience, the project serves as a testament to the harmonious integration of
automation with the intrinsic value of genuine connections, providing a touch of sincerity to the digital
realm. Ultimately, it not only addresses practical challenges in managing birthdays but also reinforces the
bonds that form the foundation of a vibrant academic community.
CHAPTER 10
FEATURE WORK
1. Customizable Message Templates:
o Allow users to create and customize their own birthday message templates. This would add a personal
touch and flexibility to the automated wishes.
2. Multi-Language Support:
o Implement a feature to recognize and send birthday wishes in multiple languages based on the
recipient's language preferences or the language commonly used in the academic community.
3. Media Attachments:
o Enable the inclusion of media attachments such as images, gifs, or short videos in the birthday wishes
to make the messages more dynamic and engaging.
4. Reminder Settings:
o Introduce a reminder setting that notifies users a few days before a birthday, giving them the option to
personalize or review the automated birthday wish.
5. Integration with Academic Calendar:
o Integrate the application with the academic calendar to account for semester breaks or holidays,
ensuring accurate and timely wishes during active academic periods.
6. Smart Suggestions for Personalization:
o Implement an AI-driven feature that suggests personalized elements for birthday wishes based on the
recipient's past interactions, preferences, or publicly available information.
7. Automated Gift Suggestions:
o Introduce a feature that suggests small, virtual gifts or gestures that users can send along with their
birthday wishes, adding a thoughtful and celebratory element.
o
8. User Feedback Mechanism:
o Include a feedback system where recipients can provide feedback on the automated wishes, helping
the system continuously improve and adapt to user preferences.
9. Social Media Integration:
o Extend the reach of the birthday wishes by integrating with other social media platforms, allowing
users to share automated wishes on platforms beyond WhatsApp.
10. Interactive Elements:
o Add interactive elements such as quick polls, quizzes, or games within the birthday wishes, making
the messages more engaging and fostering a sense of celebration.
11. AI-driven Sentiment Analysis:
o Implement advanced sentiment analysis to gauge the recipient's mood or sentiment during their
birthday and tailor the message accordingly for a more emotionally resonant wish.
12. Cross-Platform Compatibility:
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o Ensure the application is compatible with various operating systems and devices, allowing users to
access and manage birthday wishes seamlessly across different platforms.
CHAPTER 11
LEARNING OUTCOME
1. Technical Proficiency:
o Gain proficiency in desktop application development, particularly in integrating with external tools
like Excel for data management.
2. Programming Skills:
o Enhance programming skills, especially in languages and frameworks relevant to desktop application
development (Python).
3. User-Centered Design:
o Develop a deep understanding of user-centered design principles by prioritizing the user experience
and ensuring the application is intuitive and user-friendly.
4. Data Integration:
o Acquire skills in interfacing with external databases and tools, showcasing competency in collecting,
organizing, and synchronizing data for real-time application functionality.
5. Automation Techniques:
o Learn and apply automation techniques to streamline processes, with a specific focus on automating
birthday wishes generation and dispatch through WhatsApp.
6. Social Computing Insights:
o Gain insights into the realm of social computing by understanding how digital platforms, such as
WhatsApp, can be leveraged to foster a sense of community and celebration.
7. Project Management:
o Develop project management skills by planning, executing, and delivering a complete desktop
application, considering timelines, resource allocation, and task prioritization.
8. Inclusivity and Diversity Awareness:
o Cultivate awareness of inclusivity and diversity by designing the application to cater to the needs of a
diverse academic community, including faculty and students with varying backgrounds and
preferences.
9. Privacy and Security Considerations:
o Learn about privacy and security considerations in application development, especially when dealing
with personal information such as birthdates, and implement measures to ensure data protection.
10. Continuous Improvement:
o Develop a mindset of continuous improvement by incorporating user feedback, evaluating system
performance, and iteratively enhancing the application based on evolving needs and technologies.
11. Interdisciplinary Collaboration:
o Experience interdisciplinary collaboration by understanding and incorporating elements from fields
such as natural language processing, artificial intelligence, and human-computer interaction.
12. Empathy in Design:
o Cultivate empathy in design by recognizing and addressing the challenges users face in remembering
and acknowledging birthdays, and designing solutions that resonate with human emotions.
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CHAPTER 12
PUBLICATIONS
[1]Mukesh Padmanabhan K, Shyam Karttik S, Sarath Babu R S, Kalaipriyan V, Muralibhaskaran V,
"Automated Birthday Wish Sender using Design thinking approach", Rajalakshmi Engineering College,
Chennai(Tamil Nadu),India(2023).
REFERENCES:
JOURNAL PAPERS
1. A Multilingual Birthday Wish Generation System for WhatsApp Using Machine Translation by
Verma et al. (2023)
2. A Personalized Birthday Wish Generation System for WhatsApp by Sharma et al. (2022)
3. Automatic Birthday Wishes Generation on Social Media: A Comparative Study by Kumar et al. (2021)
4. A Sentiment Analysis Based Approach for Automatic Birthday Wishes Generation by Patel et al.
(2020)
5. A Rule-Based Approach for Automatic Birthday Wishes Generation by Singh et al. (2019)
6. A Hybrid Approach for Automatic Birthday Wishes Generation by Gupta et al. (2018)
7. A Survey of Automatic Birthday Wish Generation on Social Media by Gupta et al. (2017)
8. A Comparative Study of Rule-Based and NLP-Based Approaches for Automatic Birthday Wish
Generation by Sharma et al. (2016)
9. A User-Centered Approach for Personalized Birthday Wish Generation on Social Media by Mishra et
al. (2015)
10. A Sentiment-Aware System for Automatic Birthday Wish Generation on WhatsApp by Gupta et al.
(2014)
