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This material is provided for informational purposes only. It is not intended to constitute legal advice, nor does it create a
client lawyer relationship between Fisher & Phillips LLP and any recipient. Recipients should consult with counsel before
taking any actions based on the information contained within this material.
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• Verify that any response from an GenAI tool that you intend to rely on or use is accurate, appropriate,
not biased, not a violation of any other individual or entity’s intellectual property or privacy, and
consistent with Company policies and applicable laws.
DO NOT:
• Do not use GenAI tools to make or help you make employment decisions about applicants or
employees, including recruitment, hiring, retention, promotions, transfers, performance monitoring,
discipline, demotion, or terminations.
• Do not upload or input any confidential, proprietary, or sensitive Company information into any
GenAI tool. Examples include passwords and other credentials, protected health information, personnel
material, information from documents marked Confidential, Sensitive, or Proprietary, or any other non-
public Company information that might be of use to competitors or harmful to the Company if disclosed.
This may breach your or the Company’s obligations to keep certain information confidential and secure,
risks widespread disclosure, and may cause the Company’s rights to that information to be challenged.
• Do not upload or input any personal information (names, addresses, likenesses, etc.) about any
person into any GenAI tool.
• Do not represent work generated by a GenAI tool as being your own original work.
• Do not integrate any GenAI tool with internal Company software without first receiving specific written
permission from your supervisor and the IT Department.
• [If applicable] Do not use GenAI tools other than those on the approved list from the IT Department.
Malicious chatbots can be designed to steal or convince you to divulge information.
Violations
Violating this policy may result in disciplinary action, up to and including immediate termination, and could
result in legal action. If you are concerned that someone has violated this policy, report this behavior to your
supervisor or any member of Human Resources.
Disclaimer
Nothing in this policy is designed or intended to interfere with, restrain, or prevent employee communications
regarding wages, hours, or other terms and conditions of employment or any other rights protected by the
National Labor Relations Act.