1
Safety inspection checklist
(Before, during and after the event)
Walk through safety inspections should be carried out immediately prior to,
during and after the event. More than one inspection may be needed during
the event. Use this form note all defects and also the remedial action taken.
This is not an exhaustive list and care should be taken to identify any other
hazards associated with the activities at the event.
Location:
Before the event
Site entrances and exits
Yes No
Are entrances/exits clear?
Are staff/stewards in place?
Can emergency vehicles gain access?
Are pedestrians segregated from vehicles?
Are security precautions in place?
Have adequate signs been provided?
Site condition
Is site free from tripping hazards, e.g. cables, potholes, footpath
defects etc?
Are permanent fixtures in good condition, e.g. seats, fencing,
signage etc?
Has vegetation been cut back, debris removed and the area
been made safe?
Have current weather conditions created new hazards to be
addressed?
2
Attractions/activities/structures
Yes No
Have all structures been completed?
Have all structures been inspected and approved by a competent person
where required?
Have all activities/attractions been sited correctly and checked?
Have all activities/attractions supplied evidence of insurance and health
and safety requirements?
Are all potentially hazardous activities separated and/or fenced as
required?
Have temporary flags/decorations been installed correctly and checked?
Have any new hazards been introduced?
Event provisions
Is fire fighting equipment in place?
Is lighting in place where required?
Have electrical supplies/equipment been checked/certified?
Have toilets been provided where required?
Are first aid facilities in place?
Is control centre in place and public address system working?
Are adequate waste bins in place?
Are stewards in place?
Defects noted:
3
Action taken:
4
Location:
During the event
Site entrances and exits
Yes
No
Are entrances/exits clear?
Are staff/stewards in place?
Can emergency vehicles gain access?
Are pedestrians separated from vehicles?
Are security precautions in place?
Have adequate signs been provided?
Site condition
Is site free from tripping hazards, e.g. cables,
potholes, footpath defects etc?
Are permanent fixtures in good condition, e.g. seats,
fencing, signage etc?
Has vegetation been cut back, debris removed and
the area been made safe?
Has current weather conditions created new hazards
to be addressed?
Attractions/activities/structures
Have all structures been completed?
Have all structures been inspected and approved by a
competent person where required?
Have all activities/attractions been sited correctly and
checked?
Have all activities/attractions supplied evidence of
insurance and health and safety requirements?
Are all potentially hazardous activities separated
and/or fenced as required?
Have temporary flags/decorations been installed
correctly and checked?
Have any new hazards been introduced?
5
Event provisions Yes No
Is fire fighting equipment in place?
Is lighting in place where required?
Have electrical supplies/equipment been checked/certified?
Have toilets been provided where required?
Are first aid facilities in place?
Is control centre in place and public address system working?
Are adequate waste bins in place?
Are stewards in place?
Defects noted:
Action taken:
6
Location:
After the event
Exhibitors/attractions
Yes No
Have all attractions been dismantled and removed?
Have all exhibitors left the venue?
Have all vehicles left the venue?
Temporary facilities
Has all equipment been dismantled and removed?
Have all structures been dismantled and removed?
Have temporary markers such as stakes, ropes, flags etc been
removed?
Have all holes/trenches etc been made good?
Have all temporary electric installations been isolated and made
safe?
Waste collection
Has all waste been collected satisfactorily?
Has all waste been removed from the site?
Have all residue fire hazards been checked e.g. fireworks,
bonfires?
Venue condition
Has any damage to permanent facilities, buildings or the ground
been reported?
Has any damage been found during inspection?
If the answer to either of the above is yes, then describe the
damage briefly below.
7
Incidents/accidents
Yes No
Were any incidents/accidents reported during the event?
If yes, describe briefly below. (If there was personal injury, then please
complete an accident report form and keep it for your records.)
Action taken:
(Please note any damage found and action taken to deal with it.)
Printed name:
Job Title:
Signature:
Date and time of inspection:
