Private Event Policies
Thank you for choosing Morehead City Country Club for your Private Event!
Located on the banks of the scenic Newport River, our club is an ideal location for
both indoor and outdoor events. We offer multiple unique rental locations. We
invite you to examine this guide in order to become acquainted with the variety of
services and menu options that MCCC offers. The following pages should serve as a
guideline from which we can help you plan an event that is specifically tailored to your
wishes. Please schedule a meeting with our Event Coordinator to determine the best
space for your event or for more information.
Morehead City Country Club remains one of very few fully private, full-service
country clubs in Carteret County. Although privately member owned, Morehead City
Country Club invites our friends in the community to enjoy the beauty of our facilities
for special occasions such as weddings, showers, business meetings, luncheons and
banquets. Should you be in the planning stages of a special event, please contact us as
we would love to be a part of your special day.
Non-Member Rental Fees:
**All non-member functions must be sponsored by a current member in good standing. **
Clubhouse Ballroom: $5,000
Room Capacity: 240 Guests
Fee includes 4 hours of event time.
Fee includes all banquet tables & chairs, event staff and set up & break down of tables and chairs
Use of Terrace/Patio or Lawn for Wedding Ceremony for additional Ceremony Fee of $1,000
Rooftop Bar: $7,500
Interior Bar Capacity: 50 Guests
Rooftop Patio Capacity: 150 Guests
Fee includes all banquet tables & chairs, event staff and set up & break down of tables and chairs
Limited Availability – please see management for details. First availability April 2024.
Terrace/Patio: $2,000
Patio Capacity: 250 Guests
Fee includes all banquet tables & chairs, event staff and set up & breakdown of tables and chairs.
Private Dining Room: $1,500
Room Capacity: 50 Guests
The fee includes all tables & chairs, event staff and set up & breakdown of tables and chairs.
Ceremony Fee: $1,000.00
Lawn Ceremony Capacity: 150 Guests
Terrace/Patio Ceremony Capacity: 288 Guests
Fee includes set up & breakdown of chairs.
50% of the room rental fee will be required as a non-refundable deposit to reserve your event date.
To reserve your date and start planning your event, contact Katie Pittas at
Katie.Pittas@moreheadcitycc.com or by phone at 703-981-5999.
Rental Space Specifications:
The Clubhouse Ballroom measures 40’ by 87’. This allows 3,354 square feet of useable space.
This room features stunning views of the Newport River to the front, the 9
th
green to the right and
the 18
th
green to the left. The Ballroom has direct access to the Terrace/Patio which makes for the
perfect Wedding Ceremony location.
The Terrace/Patio measures 60’ by 60’. This allows 3,600 square feet of usable space. The patio
has stunning views of the Newport River and the 18
th
Green. With direct access to the Ballroom,
this location is perfect for a Wedding Ceremony or for its own standalone event!
The Rooftop Bar interior has a capacity of 50 guests. The exterior can accommodate up to 150
guests. With stunning views of the Newport River, the 9
th
Green and the 18
th
Green the Rooftop Bar
is the perfect place to hold your event.
The Private Dining Room measures 40’ by 40’. This allows 800 square feet of usable space.
This room features stunning views of the Newport River to the front and the 9
th
green to the right.
Perfect for a small rehearsal dinner, anniversary party, bridal or baby shower.
Conditions of Services
The Club and Organizer both acknowledge and agree that any Function Agreement is made subject
to the following conditions:
Attendance Guarantees:
The Organizer must specify the exact attendance for the Function at least ten (10) business days in
advance. This number will represent the final guarantee with no allowance for change, and any
deviation may result in an increase charge. If an attendance guarantee is not received prior to the ten
(10) business day deadline, the Club will assume the guarantee to be the number shown on the
Function Agreement Contract. The Club, at its discretion, reserves the right to relocate or change
the Function’s location in accordance with any change in attendance. The Club reserves the right to
move an outdoor Function to an indoor location due to inclement weather. Such a decision will be
made six (6) hours prior to the Function. Every attempt will be made to consult the Organizer;
however, the Club reserves the right to make this decision in the event that the Organizer cannot be
reached.
Food and Beverage:
The Club reserves the right to provide all food and beverage service within its licensed areas.
All room arrangements, configurations, menus and other details must be submitted no less
than fourteen (14) days prior to the Function in order to allow the Club enough time to
properly plan and execute the Function.
Food and beverage prices are subject to change but are guaranteed for a sixty (60) day period
after final Function arrangements have been made.
Menu tastings are available complimentary by appointment Tuesday- Friday at 12:00. They
are limited to 4 people and up to 5 items from the tasting menu and all tasting choices must
be submitted 10 days prior to the food tasting.
MCCC offers a variety of menu options based on your function type and budget. The event
host will need to schedule an appointment with our catering chef to discuss menu options
and cost.
Except for the provision of celebration cakes or non-alcoholic favors, Morehead City
Country Club will be the exclusive provider of food & beverage on the premises. No food or
beverage items, including alcoholic beverages may be brought onto or removed from the
premises.
All ABC laws will be enforced and adhered to. If the consumption of outside alcohol is
present at the event Morehead City Country Club reserves the right to ask participating
parties to leave property or refuse bar service for the entire event. Only Morehead City
Country Club servers/ bartenders may serve alcoholic beverages. We reserve the right to
request proper identification of any person consuming alcoholic beverages; refuse alcoholic
beverage service if a person is underage or cannot produce proper identification; refuse
alcoholic beverage service at any time for any reason and to any person who, in Morehead
City Country Club’s sole judgment, should not be served alcohol.
1 Bartender is required for every 50 guests. MCCC will provide 1 Bartender free of
charge. Each additional bartender will be $75.00.
Payment:
50% of the Room Rental Fee is required as a deposit to secure the date and time of your
function. This deposit is non-refundable in the event of cancellation but may be transferred
to a later date.
3 months prior to the event 25% of the estimated total cost is due as well as the remainder
of the Room Rental Fee.
Full payment of the food and beverage total and any additional rentals are due with the final
head count ten business days prior to the event date.
A 6.75% State & Local tax and 20% service charge will be added to all special events.
A credit card must be kept on file for all member sponsored events. Morehead City Country
Club will charge the credit card provided for any event balance and associated late fees that
are past due thirty (30) days after the date of the invoice.
Open bar bills and any other accrued charges or fees are due within two (2) working days of
the event.
Conduct:
Morehead City Country Club reserves the right in its sole discretion to determine the
acceptable noise level for all music and entertainment at the event. The Club shall have the
right to reduce the sound to acceptable levels or to otherwise maintain sound as require by
the Club and the town. The Organizer agrees to conduct the Event in full compliance with
all applicable laws, by laws, regulations including any permits and or approvals required for
the Event.
Personal Property:
Morehead City Country Club is not responsible for the loss, damage or theft of any personal
property including any automobile theft or damage in the parking lot or with a third party
valet service. Guarantor assumes responsibility for any and all property damage and or
personal injury including attorney’s fees, arising from any negligent act or omission by the
Organizer, any of the Organizers guests, Vendors or other persons attending the events
when in the building.
Linen Prices:
$25.00 per white floor length tablecloth
$0.50 per white linen napkin
Stage Rental:
$500 – 12’ x 18’ stage
Set up and Break Down included.
Tent Rental:
$1,200 – 60’ x 60’ Pole Tent
Set up and break down included.
Additional Fees:
All events will be charged a mandatory 20% service charge and all applicable taxes.
Optional - Valet Parking - $2.00 per guest.
Policies:
The reserved space will be available for set-up no more than six hours prior to the event
(earlier set up may be arranged closer to the event but is not guaranteed).
Client will leave the space in the exact condition it was in before the event (this will be
determined prior to set-up of event by a walk-through with a club representative).
All permanent equipment and/or fixtures will remain as found when rented.
Nothing is to be hung from the ceiling or taped to the walls (damage will be assessed at
repair cost).
Client must provide the exact number of tables and chairs needed at least one week prior to
the function.
No use of rice for throwing.
Birdseed for throwing outside only.
No glitter, sand or confetti.
Additional Fees May Be Assessed If:
Cancellations:
Any refunds or charges in the event of a cancellation is completely at the discretion of the
Club. These monies will be based on the administrative time, all other related costs, and
potential business loss the Club incurs because of such cancellation. Any events contracted
and then canceled less than thirty (30) days prior to the Function will still incur a minimum
charge of the required deposit and all other related costs. Events canceled less than forty-
eight (48) hours prior to the Function will be charged in full.
If acts of God or government authorities, natural disasters or other emergencies beyond a
party’s reasonable control make it illegal or impossible for such party to perform its
obligations under this Agreement, such party may terminate this Agreement upon written
notice to the other party without liability.
FUNCTION AGREEMENT
I have read and agree to the terms and conditions stated by the Morehead
City Country Club Conditions of Service. I understand that my room rental
fee deposit is a non-refundable payment that has solidified my event date. I
understand that any cancellation made after this point will result in the loss
of all funds paid to Morehead City Country Club for the below scheduled
event. I understand that the remainder of my event fees must be paid in full,
ten (10) days prior to my event. In the event that all funds are not paid by
____________, Morehead City Country Club has the right to revoke Club
privileges and cancel the scheduled event.
Name(s): __________________________________________________
Contract Date: __________________ Event Date: __________________
Event Time Frame: ______________ Event Location: _______________
Event Specifications: _________________________________________
__________________________________________________________
__________________________________________________________
________________________________________
Host Signature & Date
__________________________________________
Club Management Signature & Date