Housing and Meal Plan Contract Terms & Conditions 2023-2024

Housing and Meal Plan Contract

Terms & Conditions

2023-2024

The housing and meal plan contract includes both the room fee and meal plan

for the 2023-2024 academic year.

Department of Residential Life, Robinson Hall, 406 South Prospect Street, Burlington, VT 05405-0364

The Residential Life Housing and Meal Plan Contract Terms & Conditions is a living document.

The Department of Residential Life (hereinafter referred to as “Residential Life”) reserves the

right to change, modify, and/or amend any of the information in this document, notifying

residential students of policy or procedural changes as they occur. The latest version of this

document is available at reslife.uvm.edu.

STATEMENT OF STUDENT RESPONSIBILITY

All who work, live, study, teach, do research, conduct business, or participate in the University

of Vermont community are part of the University by choice. By making that choice, each of us

agrees to contribute to an educationally purposeful community, which by virtue of its

composition and conduct prepares us to live in a diverse and changing world. Actions that

conflict with community standards will be referred to the appropriate campus conduct system.

WHO WE ARE

Our residence halls—often a student’s first home away from home—is where our staff guides

students to learn more about themselves and their peers.

In this setting, we help form our students into leaders on campus and beyond by developing them

to engage with difference. Their meaningful and significant residential experience has the power

to shift the perception and reputation of our university.

Mission and Vision Statement

Guided by our values, the UVM Department of Residential Life supports the holistic

development of residential students by providing a safe and inclusive learning environment. We

leverage innovative and proven practices to create communities where students are healthy,

engaged, and successful.

Values

Innovation: Informed by best practices and leading assessment efforts, we bring together the best

minds to create an impactful, dynamic, and meaningful residential experience.

Collaboration: Driven by a deep-rooted dedication and sense of responsibility to our students,

we come together across teams and departments to support the academic and social success of

our students.

Equity and Inclusion: We prioritize and commit to supporting student learning across different

identities, cultures, and backgrounds. The diversity of experience and identities present on a

college campus, and indeed a residence hall, provides a unique opportunity to develop the skills,

attitudes, and relationships necessary to successfully engage and positively impact a diverse and

changing society.

Community: Our residence halls are more than places to sleep. We develop and emphasize strong

communities where all are welcome and relationships are developed. Residentially based

courses, the presence of faculty and staff, theme-based programming, and intentional

community-building opportunities allow students to learn where they live.

Student Learning & Development

Students will engage as members of residentially based Learning Communities by developing

the skills, relationships, and perspectives to foster a sense of belonging within a vibrant academic

and socially just UVM campus community. The skills we strive to develop in all students

include:

Displaying Empathy: Being emotionally in tune with others. Perceiving and addressing the

emotions of others. Placing a high value on the feelings of others and responding to emotional

cues.

• When effectively developed, our students demonstrate self-regulation around activities in

the halls, are aware of impact on fellow residents (i.e., being mindful of noise level), and observe

and self-reflect on the feelings of others.

Authenticity: Being transparent and trustworthy. Developing credibility. Aligning words with

actions. Living out values. Presenting oneself and one's motives in an open manner.

• When effectively developed, our students feel comfortable being themselves in any setting.

They refrain from using substances to cope with challenging experiences. They accept

responsibility for their actions while recognizing that their failures and shortcomings are not

the totality of who they are.

Developing Relationships: Building a network of trusting relationships. Creating meaningful

connections. Encouraging opportunities for relationships to grow and develop.

• When effectively developed, our students feel as though they have a supportive network of

people on campus and can connect with peers and on-campus resources as well.

Capitalizing on Difference: Benefiting from multiple perspectives. Recognizing that our unique

identities, perspectives, and experiences are assets, not barriers. Appreciating and using

differences as an opportunity to create broader perspective.

• When effectively developed, students can comfortably engage with peers who have differing

values; understand that what is true for them is not a universal truth. Students will realize

how experiences and identities shape how they view the world and interact with others, while

reserving judgment and being open to different perspectives.

Managing Conflict: Identifying and resolving conflict. Working through differences to facilitate

the group process. Skillfully and confidently addressing conflict to find best solutions.

• When effectively developed, our students address issues with their peers (i.e., roommates,

friends, and classmates) first before involving others, accepting critical feedback without

defensiveness, and using feedback to learn and grow. Students will understand that a

difference of opinion does not need to cause conflict; and it is possible to work towards

identifying some common ground.

Restorative Practices

For students and staff alike, we use Restorative Practices (RP) as a foundation to help build

healthy, engaged, and successful communities, and to inform the way we respond when harm

occurs. Most often this takes the form of circles, which are a way of structuring communal time

to ensure that all present are able to have their voices included. RP emphasizes the value of

building connections individually and as a community. It can be a useful tool for residence halls,

towns, neighborhoods, and even families.

Measuring Our Success

Intentional and strategic assessment enables us to evaluate the physical and programmatic

aspects of the residential experience. Through informal and formal assessment, we are able to

make-data driven changes to enhance the experience and propel student learning and staff

development.

I. INTRODUCTION AND GENERAL POLICIES

A. Conduct

All students are required to abide by the rules of the University including those outlined in this

Housing and Meal Plan Contract Terms & Conditions, the Code of Student Conduct, and any

other rules or conditions for living in a residence hall that the University may impose for the

health, safety, or welfare of residents and the University community. Residential Life will take

appropriate action, including termination of the Housing and Meal Plan Contract, for conduct

that is found to be in violation of University policy, including but not limited to the Code of

Student Conduct, or that is otherwise detrimental to the welfare of the residence hall

environment. Termination of the Housing and Meal Plan Contract may also include suspension

or permanent prohibition from living in the University’s residential facilities.

B. Non-discrimination Clause

Residential Life does not discriminate against any student with respect to eligibility for housing

on the basis of sex, race, creed, color, age, ability, national origin, religion, sexual orientation,

gender identity or expression, status as a veteran, or other protected category.

C. Administrative Procedures

Residential Life establishes administrative procedures so that students can obtain housing when

it is available. For safety reasons, and to ensure proper billing, all students must check in, check

out, and change rooms through these established procedures to ensure an accurate list of room

assignments and vacancies can be maintained.

D. Resident Responsibility for Guest(s)

All rules and regulations set forth by the University of Vermont and Residential Life will apply

to all residential students and their guests. Specifically, all assigned occupants of a room or suite

may be subject to the same response under the University of Vermont’s Code of Student

Conduct as the actual violators, which includes sanctions received if found responsible for the

charges. Residents are responsible for their guests’ behavior and conduct on or affecting

University property. Students are therefore responsible for ensuring that all guests know and

behave consistently with the Code while on campus. Any person involved in an incident who is

not deemed to be an assigned occupant of the room or suite where the incident occurred will be

deemed a “guest” under the Code.

E. Terms & Conditions Compliance

Residents, by virtue of occupancy, agree to comply with the Housing and Meal Plan Contract

Terms & Conditions, the Code of Student Conduct, other University policies, as well as

applicable federal, state, and local laws. Students are responsible for reviewing, understanding,

and abiding by the University’s policies, procedures, requirements, and deadlines as described in

all official publications.

F. Liability Policy

1. University Liability

The University of Vermont shall not be liable to resident(s) or their guest(s) for injury to

any person or damage to any personal property caused by water, rain, snow, fire, steam or

sewer pipes, plumbing, stoves, refrigerators, washers, dryers, or anything else that is

beyond its control. Liability for all such risks and/or damage to personal property is

expressly assumed by the resident.

The University of Vermont reserves the right to subrogate against any student(s) or

guest(s) of a student whose actions or inactions are the direct cause of injury to persons or

damage to University property or student personal property.

2. Personal Property Insurance

The University of Vermont cannot purchase insurance for students through

individual or group plans. It is strongly recommended that all residents obtain

appropriate personal property insurance.

Residents are encouraged to adequately insure and keep a record of their personal

belongings, including serial numbers, and to register bicycles and other valuable property

with UVM Police Services. For safety reasons, personal effects cannot be placed in

hallways, stairwells, bathrooms, or other common areas of the residence halls. Personal

property left in the residence halls after the approved period of occupancy will be

removed and held for a maximum of 30 days, subject to all fees and costs UVM incurs,

including but not limited to, removal fees, storage fees, cleaning fees, shipping fees,

and/or disposal fees. The University is not responsible for theft of or damage to residents’

personal property or belongings.

II. ELIGIBILITY AND OCCUPANCY GUIDELINES

A. Residency Requirement

The University of Vermont considers the on-campus living experience an integral and necessary

part of the total education of its students. For that reason, all first-time, first-year students are

required to live on campus for their first four matriculated semesters (i.e., first year and

sophomore year). Similarly, new undergraduate transfer students under the age of 20 on

the first day of classes are required to live on campus for their first two semesters. Living

on campus in summer academic housing does not count towards the residency requirement;

however, semesters students elect to study abroad will count towards the residency requirement.

Requests for exceptions to this requirement must be made in writing to Residential Life by June

30, 2023.

1. Exceptions to Residency Requirement

Exceptions will be considered for:

• Students residing at home with their parent(s) or legal guardian(s) within a

distance that Residential Life determines to be commutable (generally 30 miles or

less). A notarized form from the parent(s) or legal guardian(s) is required each

year a student would otherwise be required to live on campus. The required

Commuter Request form is available online at reslife.uvm.edu.

• Students who can provide proof of independent financial status, in accordance

with the guidelines adhered to by the University of Vermont and administered by

Student Financial Services.

• Students who have a disability that necessitates an exception as a reasonable

accommodation determined by Student Accessibility Services (SAS).

• Students who have a spouse, civil union partner, or any children.

• Students who have completed two or more years of military service.

• Non-traditional students (23 years and older as of the first day of classes each

semester).

• Students with part-time status (less than 12 credit hours per semester, not

including where a reduced courseload is granted as a reasonable accommodation

by SAS).

Note: Students should not make arrangements for alternate housing until they are notified

by Residential Life that an exception has been granted. If an exception is not granted, the

student will be held financially responsible for the 2023-2024 housing and meal plan

contract, and will be billed for a traditional double room and the lowest-cost meal plan.

B. Priority Status

1. Full-time Degree Students

Matriculated undergraduate students who are full-time (i.e., students who maintain a

course load of 12 or more credit hours each semester or who are granted a reduced

courseload as a reasonable accommodation by SAS) have priority for on-campus

housing.

On-campus housing is guaranteed for students who have not completed their residency

requirement and are not exempt from a residency requirement. Students who have met

their residency requirement or are otherwise exempt from a residency requirement may

request on-campus housing, but it is not guaranteed.

Degree students who would otherwise have a residency requirement and are returning

from a leave of absence or after withdrawing from classes are guaranteed on-campus

housing. On-campus housing will not be guaranteed for students following a conduct

suspension, regardless of whether they would otherwise have a residency requirement. If

housing is available, Dean of Students permission is required for students returning from

a conduct suspension to live in on-campus housing.

2. Full-time Non-degree Students

Non-degree students who are full-time and otherwise meet eligibility requirements may

be considered for on-campus housing, but it is not guaranteed.

3. Part-time Students

Degree and non-degree students who are part-time, but intend to enroll in at least nine

credit hours, will be considered for on-campus housing, but it is not guaranteed.

However, if their enrollment drops to fewer than nine credit hours at any point during the

semester, they may be required to meet with a Residential Life staff member and

Residential Life reserves the right to terminate their housing contract.

C. Unregistered Students

Students who are not registered (i.e., withdraw from classes either voluntarily or involuntarily or

as a result of suspension or dismissal after a student conduct process) are no longer eligible to

reside in residential housing facilities. Students who are no longer registered for classes have 48

hours from the date of withdrawal to check out of their room and must follow standard checkout

procedures through their residential complex office manager.

D. Accommodation Requests

Students with disabilities may be eligible for ADA accommodations in residential housing. To

request a disability-related accommodation, students should contact Student Accessibility

Services (SAS). It is the responsibility of the student with a disability to request accommodations

within Residential Life deadlines. Late requests limit housing options within Residential Life,

and may result in an inability to fulfill all or part of the approved accommodation.

Incoming students need to request a disability-related housing accommodation for fall semester

prior to June 30 of each year. Current students need to request a disability-related housing

accommodation for fall semester by February 15

of the preceding academic year. Requests made

after this deadline or during the middle of the semester for the current academic year will only be

met in accordance with room availability.

E. Housing Options

Students are housed in single, double, or triple rooms arranged in private, suite, or traditional

style housing. A particular type of room, residence hall, or residential area cannot be guaranteed.

Residents are responsible for the regular care and cleaning of their own rooms, the

common areas in suites, and bathrooms in suite and private style rooms.

1. Learning Communities

For most students, the housing experience takes place in Learning Communities, which

are built around a common theme, faculty engagement, and easily accessible events and

activities coordinated by a dedicated program staff. These communities create

opportunities for academic engagement outside the classroom, intentional integration of

academics, enhanced student connection within themes, and thoughtful programming.

2. Additional Housing Choices

Students with unique housing requests have additional housing choices. These include

academic break housing, recovery housing, gender-inclusive housing, and summer

academic housing.

F. Maximum Room Occupancy

In order to maintain a safe living environment for all residential students, maximum room

occupancy at any time has been established for all room types at four persons, including

the occupying residents. Residential Life may alter room occupancy limits for specific

rooms or residence halls as a whole in accordance with section III.G.

G. Hosting Guest(s)

1. Definition of a Guest

A guest is defined as either:

• an individual who is not a student of the University, or

• a University of Vermont student who lives elsewhere on campus or off campus.

2. Host Responsibility for Guest(s)

Hosts assume responsibility for the conduct of their guests within the residential housing

facilities. Residents hosting guests must do so in a responsible manner so the rights and

property of roommates and other residents of the University are protected from unwanted

intrusions and vandalism.

3. Absence of Residential Host

A guest may not occupy a room and/or bed space in the absence of the host.

4. Permission to Remain Overnight

A guest may only remain overnight in a room if the guest has the permission of all

assigned occupants of the room. It is the responsibility of the residential host to ask for

and obtain permission from all assigned occupants for the guest to remain overnight.

Overnight is defined as the hours between 11:00 p.m. through 9:00 a.m. the following

morning. Overnight guests are not permitted during academic breaks.

5. Length of Stay

To ensure the rights of all residential students, guest(s) may only stay a maximum of two

consecutive nights, and only when the residential host has obtained permission from all

occupants of the room. After two consecutive nights, there must be a seven-day

intermission between the last overnight visit and the next visit.

6. Restriction or Removal of Guests

Residential Life reserves the right to remove guests, or otherwise bar future access to the

residence halls, when the conduct of the guest(s) so dictates. Residential Life may also

alter guest access policies for specific buildings, floors, rooms, or residence halls as a

whole in accordance with section III.G.

H. Room Changes

1. Room Change Procedure

All room changes require the approval of Residential Life. Residents wishing to change

rooms must submit an online room change request. Room change requests for both the

fall and spring semesters generally open at the end of add/drop period and are offered on

a space-available basis.

2. Unauthorized Room Changes

Unauthorized room changes and/or other moves from an assigned residential space

without following proper room change procedures through Residential Life staff are

prohibited. Room changes are not permitted prior to the halls opening in August or

January. Residents are required to move into their assigned room and remain there until a

room change has been approved. Residents who complete room changes without prior

approval are subject to disciplinary action.

3. Administrative Moves

In the interest of health, discipline, security, and the general welfare of students,

Residential Life reserves the right to change or cancel room assignments on short notice,

or immediately, depending on the circumstances, consistent with Sections 3.F and 3.G of

this contract.

I. Partially Filled Rooms

A resident of a partially filled room is required to provide open and equal space for a new

roommate and display appropriate behavior that would be welcoming to a new resident. Anyone

who fails to maintain the room in a reasonable condition for a new resident and/or creates an

unreceptive situation in the room is subject to disciplinary action.

J. Room Consolidation

In an effort to maximize living space across campus, Residential Life reserves the right to

consolidate students in partially filled rooms when it is deemed appropriate. Consolidation does

not occur frequently and will only occur within the same residential building. However, when

space permits, residents who remain in a partially filled room may be offered several options for

voluntary consolidation, including the option to purchase (i.e.,“buy out”), on a prorated basis, the

entire room.

K. Academic Break Housing

All residence halls remain open for the Thanksgiving, winter, and spring academic breaks.

Students who wish to stay for break must register online in advance and pay the applicable fee.

Fees for academic break housing periods are listed in section III.D.

Residents who stay on campus outside regular occupancy periods without permission, and those

with permission who are found responsible for conduct violations during break periods, will not

be eligible to register for academic break housing in the future.

L. Room Entry

While the University of Vermont respects the privacy of students living in the residence halls, a

student’s right to privacy is limited in some circumstances.

1. Room Entry for Maintenance Work, Repairs, and Corrective Action

In order to provide efficient service, Residential Life reserves the right to enter rooms

between 9:00 a.m. and 4:30 p.m. without advance notice whenever a maintenance work

order is generated. Residential Life also reserves the right to enter rooms to make needed

repairs or take corrective action in light of a health or safety concern, with or without

generation of a maintenance work order. When entering rooms, Residential Life and

University staff members, or other designees (e.g., contractors), have been instructed to

perform the following steps:

• Knock on the room door, stating their name and position. If there is no response,

personnel are to wait a few seconds and knock again more loudly, repeating their

name and title. If there is still no answer at the door, or no indication that someone

is in the room, they are to use their key to open the door six or seven inches and

call out again. If there is still no answer and they do not see anyone, they are to

proceed into the room and complete the work needed.

• Take appropriate public health and safety precautions, as required by law and

University policy, when entering the space.

• Clean up debris and extra work materials after a job is completed.

• Photograph the area of repair before and after completion of work.

• Report any breakage or damage to the facility or UVM owned property beyond

normal wear and tear.

• Leave a note on the door and update the work order in the online Residential Life

system to notify the resident(s) of the status (e.g., completed, pending, etc.), as

applicable.

When responsibilities have been delegated to non-University staff, this delegation must

be made by the Director, or designee. The justification and procedure for room entry by

delegates is identical to that of Residential Life staff.

Residential Life personnel will typically conduct community walks between

7:00 and 11:00 p.m. Support for community walk personnel is triaged and

handled by on-duty professional staff members of Residential Life.

2. Room Entry by Resident Advisors

Resident advisors (RAs), serving as peer advisors and educators, live and work with

residents to assist them in addressing needs within the residence halls and the university

community. RAs have a duty rotation to assist with the safety of residents and facilities.

While on duty, RAs conduct community walks between 7:00 and 11:00 p.m. and staff the

main desks located in each residential area from 8:00 to 11:00 p.m. Support for RAs on

duty is triaged and handled by on-duty professional staff members of Residential Life.

RAs responding to situations in their area are permitted to enter a space if the door is

open and the occupant allows them to enter, or if they knock on a closed door and the

occupant willingly opens it. Exceptions are suite doors to common areas in the following

locations: 1) Living/Learning, which RAs are permitted to open and enter after knocking;

and 2) Hunt, McCann, Ready, Richardson, and Sichel halls (Trinity Back 5), which

residents are instructed to lock, but RAs are permitted to open and enter after knocking.

3. Room Entry for Cause

a. Justification for Room Entry

The University reserves the right to enter any residence hall room, without

express consent, to ensure the health and safety of all residents. In accordance

with the room entry procedure described below, Residential Life is authorized to

use a key to enter and inspect a room or suite upon reasonable cause if they

believe that a violation of any University health and safety policy or the terms of

this contract has occurred, or where the health or safety of the occupants is

believed to be at imminent risk (e.g., emergency situation). RAs are not

authorized to execute a room entry for cause and are required to call Residential

Life professional staff for assistance. Grounds for reasonable cause to enter

related to violations of policy include, but are not limited to: the sight or odor of

smoke of any kind; the sight of alcohol or illegal substances; the sight of a

weapon in the room; a tip or a report from a reliable source that alcohol, illegal

substances, or a weapon are in a room.

b. Staff Designated to Enter Room

Residential Life professional staff will not enter a student’s room or suite unless

approval for entry has been provided by the assistant director or designee. Where

there is reason to believe that imminent risk exists to the safety or health of the

occupants of a room, or to institutional property, Residential Life professional

staff may use a key if necessary to enter a room without first seeking approval

from the assistant director or designee. However, if possible, Residential Life

professional staff should nevertheless consult with the assistant director regarding

the circumstances giving rise to reasonable belief that an imminent risk exists.

In limited circumstances, the Director, or designee, may approve room entry for

cause by an individual or individuals who are not members of Residential Life.

c. Room Entry Procedure

Before entering a student’s room, Residential Life will first knock and announce

who they are and that they intend to enter. If no response is received, the door will

be unlocked using a key. Residential Life will, from the doorway, again announce

their presence and intent to enter. The student(s) occupying the room, if present,

will be told the purpose of the entry and, if the purpose of entry is to determine

the presence of prohibited items or substances, will be provided an opportunity to

voluntarily produce any item or substance for which the entry has been made.

Any inspection will be limited to that which is reasonably necessary to either

confirm the presence of an illegal or prohibited item or policy/code violation, or

to determine whether an imminent risk to health or safety appears to be present.

Residential Life will take whatever actions are necessary to respond to imminent

risks to health or safety, including securing rooms and seeking assistance from

UVM Police Services if illegal substances are present.

M. Room Check-in and Checkout Procedures

Students are required to follow the designated room check-in and checkout procedures. They are

expected to check in to their assigned rooms when the residence halls open. A proper check-in is

required in order for residents to maintain their CATcard access to exterior building doors.

Anyone not registered for classes due to a financial hold on their account will not be permitted to

check in for the applicable semester until the hold has been removed. Students who do not check

out of their rooms by the designated times and dates for hall closings may be assessed a $50 late

charge.

N. Non-transferable Contract

The University of Vermont housing and meal plan contract may not be transferred or assigned to

any other person. Furthermore, all rooms and standard furniture are the property of Residential

Life and the University of Vermont and may not be sold or sublet.

O. Housing Renewal Process

Current residents required to live on campus must complete the housing contract for the next

academic year by announced contract renewal deadlines during the spring semester. Students

currently living on campus who are not required to live on campus the following semester

can request housing online at housing.uvm.edu, but it is not guaranteed.

P. Dining Services

1. Meal Plan Requirement

The University of Vermont’s residential system is complemented by a diverse and

comprehensive dining program. The residential facilities are not equipped to provide

individual meal preparation, so numerous dining locations are offered throughout

campus. As a result, all residential students are required to have a meal plan for the full

term of their housing contract. Students with specific meal-related concerns are able to

receive individual consultation on meal planning by working directly with a registered

dietitian from UVM Dining. Visit uvmdining.sodexomyway.com for details about the

program, hours and locations.

2. Dining Options

Meal Plans feature a combination of Meal Swipes (access to our traditional dining halls

and select retail locations, with some restrictions), Retail Points (a declining balance

account) that can be used at all locations on campus, and Guest Swipes (for use in

traditional dining halls only). Meals do not roll over from fall to spring semester but

unused Retail Points will carry over from the fall to spring semester for students who

remain on a dining plan. Any unused meals or Retail Points are forfeited upon contract

termination (e.g., mid-year meal plan drops or withdrawal) or at the end of the academic

year. The exception is that any additional Retail Points students add to their plan will

roll over while they are enrolled at UVM.

Meal plan options include:

• The All Access Plan provides unlimited Meal Swipes, 150 Retail Points and 3

Guest Meal Swipes per semester. This is the default meal plan for all first-time,

first year students.

• The Retail Points Plan provides 1450 Retail Points, 25 Meal Swipes and 3 Guest

Meal Swipes per semester. This provides approximately 14 Retail Points per day

and 1-2 Meal Swipes per week.

• The All Access Plus Plan provides unlimited Meal Swipes, 300 Retail Points

and 5 Guest Meal Swipes per semester.

• The Flex Plan provides 160 Meal Swipes, 900 Retail Points and 3 Guest Meal

Swipes per semester, which provides approximately 10 Meal Swipes and 60

Retail Points per week.

Irrespective of the plan chosen, Students may use up to 2 Meal Swipes per week from

their meal plan at designated retail locations and times for a “Meal Exchange.” A Meal

Exchange includes an entrée, a side, and a beverage. There is signage located onsite

noting what is considered an entrée, a side, or a beverage. Meal Swipes reset every

Monday and do not roll over week to week.

3. Meal Plan Changes

Returning and transfer students should pick the meal plan that best suits their needs;

however, if they are not satisfied with their choice, they can change their plan with no

change fee through the end of the add/drop period (i.e., the first two weeks of each

semester). Differences in the cost of the meal plan, if any, will be billed to the student’s

account.

First-time, first-year students will be assigned the All Access Plan plus 150 Retail

Points. They can change their plan with no change fee through the end of the of the

add/drop period (i.e., the first two weeks of each semester).

All students can switch their meal plans for spring semester starting November 1.

4. Termination of Meal Plan

When a meal plan contract is terminated, students will no longer have access to

Meal Swipes and/or any unused Retail Points. Refunds of terminated meal plan

contracts follow the policies outlined in section III. Financial Obligations. Meal plan

contracts are automatically terminated when the housing contract is terminated.

III. FINANCIAL OBLIGATIONS

Students are housed in single, double, or triple rooms arranged in private, suite, or traditional

style housing. Financial aid packages are based on the cost of a traditional double room for fall

and spring semester periods of occupancy. Rooms and meals charges are calculated on an

academic year basis, as further outlined below.

A. Periods of Occupancy

The residence halls are currently scheduled for academic year occupancy as follows. Housing

costs have been set regardless of any adjustment to the Periods of Occupancy listed. Periods of

occupancy may be modified by the University, including in response to situations beyond its

control, as outlined in Section 3.I.

1. Fall Semester 2023

Halls Open

: New Students – Wednesday, August 23 - Thursday, August 24, 8:00 a.m.

Returning Students - Sunday, August 27, 8:00 a.m.

Halls Close: Saturday, November 18, 12:00 noon

Halls Open: Sunday, November 26, 8:00 a.m.

Halls Close: Saturday, December 16, 12:00 noon

Move in days and times will be assigned to students by Residential Life and will be

strictly enforced.

2. Spring Semester 2024

Halls Open: New Students - Thursday, January 11, 8:00 a.m.

Returning Students - Sunday, January 14, 8:00 a.m.

Halls Close: Saturday, March 9, 12:00 noon

Halls Open: Sunday, March 17, 8:00 a.m.

Halls Close: Saturday, May 11, 12:00 noon

During the academic year, students are to promptly vacate the premises: (1) within 24

hours after their last scheduled exam, or upon expiration of the contract period specified,

whichever comes first; or (2) within 48 hours if (a) not enrolled in classes; (b) following

termination of their contract by the University; or (c) following mutual consent between

the student and the University.

Halls close at 12:00 noon for all academic break periods. Unless registered for academic

break housing, students are not permitted to access the residence halls during academic

breaks, and therefore should take everything they will need with them (e.g., passports,

electronics, academic materials, medications). Students who do not vacate their rooms

during the pre-stated periods are subject to additional charges and will be held

accountable by residence hall staff. “Senior Week” room accommodations are provided

at no additional charge for seniors residing in the residence halls who graduate in May

and participate in official Commencement programs.

B. Meal Plan Effective Dates

Meal Plan effective dates are currently scheduled for the academic year as follows. Meal Plans

are not active during academic breaks, as such times are not considered Periods of Occupancy.

Meal Plan costs have been set regardless of any adjustment to the Periods of Occupancy or shift

in effective dates listed. Effective dates may be modified by the University, including in response

to situations beyond its control, as outlined in Section 3.I.

1. Fall Semester 2023

New Students Start: Dinner, Friday, August 25, 2023

Meals for new students moving in earlier will be provided by the host program.

Returning Students Start: Dinner, Sunday, August 27, 2023

Meals for returning students moving in earlier may be provided by the host

program.

End: Dinner, Friday, November 17, 2023*

Start: Dinner, Sunday November 26, 2023

End: Dinner, Friday December 15, 2023

2. Spring Semester 2023

Returning Students: Dinner, Sunday, January 14, 2024

End: Dinner, Friday, March 8, 2024*

Start: Dinner, Sunday, March 17, 2024

End: Dinner, Friday, May 10, 2024

*Academic break periods are not included in the Meal Plan. Meals during academic

breaks may be offered for an additional fee.

C. Cost and Fees

1. Room Rates for Academic Year Periods of Occupancy

2023-2024 Maximum Academic Year Room Rates

Rate

Category

Room

Description

Cost per

Academic

Year

Amount

Billed per

Semester

Location

Private Single

Single occupancy room; 1 person

with 1 full bath

$10,942

$5,471

University Heights North & South,

Central Campus Residence Hall

Private Double

Single, double, or triple occupancy

room including lofts and

townhouses; 2-3 people sharing 1

full bath

$9,720

$4,860

University Heights North & South

Private Triple

Triple occupancy room; 3 people

sharing 1 full bath

$8,058

$4,029

University Heights North & South

Suite Single

Single occupancy room; 4-7 people

sharing 1-2 full baths

$10,500

$5,250

University Heights North & South,

Living/Learning, The Cottages

Suite Double

Double occupancy room; 4-7 people

sharing 1-2 full baths

$9,168

$4,584

University Heights North & South,

Living/Learning, The Cottages,

North (Trinity) Campus Back Five

Suite Triple

Triple occupancy room; 4-7 people

sharing 1-2 full baths

$7,664

$3,832

University Heights North & South,

North (Trinity) Campus Back Five

Large Single

Single occupancy room; common

hallway bath; more than 200 square

feet of space

$10,500

$5,250

Limited number in

Marsh/Austin/Tupper, University

Heights North

Traditional

Single

Single occupancy room; common

hallway bath

$10,094

$5,047

Limited number in most halls

Traditional

Double

Double occupancy room; common

hallway bath

$8,756

$4,378

All halls except University Heights

North & South, Living/Learning,

The Cottages, North (Trinity)

Campus Back Five

Traditional

Triple

Triple occupancy room; common

hallway bath

$6,934

$3,467

All halls except University Heights

North & South, Living/Learning,

Central Campus Residence Hall,

North (Trinity) Campus Back Five

Traditional

Quad**

Quad occupancy room; common

hallway bath

$5,870

$2,935

Redstone, Christie, Harris/Millis,

Tupper

The North (Trinity) Campus Back Five are Hunt, McCann, Ready, Richardson, and Sichel halls.

Quad rooms are used to expand housing capacity when necessary. As space permits, they are converted

to triple or double rooms. When this occurs, the triple or double rate will be charged to the remaining

students on a prorated daily basis effective when the other student(s) moved out. The only exception is

permanently designated quad rooms that are intended to accommodate four students; no furniture will be

removed from these rooms.

2. Inter-Residence Association Fee

The Inter-Residence Association (IRA) is the residential student organization consisting

of elected executive leadership and student representatives from residential complexes. A

yearly, non-refundable IRA fee of $30 is charged to each student to fund events,

leadership development opportunities, and other campus-based initiatives as determined

by residence hall councils.

3. Meal Plan Rates

2023-2024 Maximum Meal Plan Rates

Meal Plans

Cost per

Academic Year

Amount Billed

per Semester

All Access Plan

Unlimited Meal Swipes plus 150 Retail

Points and 3 Guest Meal Swipes per

semester

$4,568

$2,284

Retail Points Plan

1,450 Retail Points plus 25 Meal Swipes

and 3 Guest Meal Swipes per semester

$4,568

$2,284

The All Access Plus Plan

Unlimited Meal Swipes plus 300 Retail

Points and 5 Guest Meal Swipes per

semester

4,804

$2,402

Flex Plan

160 Meal Swipes plus 900 Retail Points

and 3 Guest Meal Swipes per semester

$5,104

$2,552

D. Offset Fund

A discretionary housing fund is available to offset a portion of the higher room rates associated

with some rooms in Learning Communities. Students who receive need-based assistance and are

members of these programs may receive support through the discretionary fund when they are

assigned to a qualifying room that is more expensive than the standard traditional double and

Student Financial Services determines this presents a financial hardship for them. Eligible rooms

include private singles, private doubles, suite singles, and traditional singles; suite doubles are

not eligible. Requests for discretionary funds must be made by the last day of the add/drop

period each semester using the online Room Offset Request form available at housing.uvm.edu.

E. Academic Break Housing

Academic break housing is not considered a “Period of Occupancy” covered by academic year

room rates and meal plans are not active during this time. To stay in the residence halls during

any academic break, residents must sign up online at housing.uvm.edu, and pay a corresponding

charge, as outlined below.

Academic break periods are currently scheduled for:

Thanksgiving (Saturday, November 18-Saturday, November 25, 2023)

Winter Break (Saturday, December 16, 2023-Saturday, January 13, 2024)

Spring Break (Saturday, March 9-Saturday, March 16, 2024)

2023-2024 Academic Break Room Rates

Period

Dates

Cost

Thanksgiving

November 18-25

$161

Winter Break

December 16-January 13

$161

per week; $535 for four weeks

Spring Break

March 9-16

$161

All Breaks

One-Day-Early (Saturday) Return

$50

Except for one-day-early (Saturday) return, students will be charged a flat rate regardless of the

length of stay. Refunds are not available once the break period has started.

Seniors who graduate in May are not charged for the week between hall closing and

Commencement, also known as “Senior Week.”

F. Payment Schedule

The housing and meal plan contract includes both the room fee and meal plan for the full

academic year. Each student is responsible for payment of the housing fee and meal plan, one

half to be prepaid each semester. Semester bills are payable to Student Financial Services in

August and January.

1. Bill Adjustments

Bills payable in August are processed in early July. For returning students, the room

charge reflects the cost of the room selected during spring semester room selection. New

students are initially billed at the traditional double rate. After room assignments are

completed, charges are adjusted up or down to match the actual cost of the room in which

the student is placed. This adjustment appears in the September billing cycle.

Room charges may also be adjusted during the year due to a room change. When a

student moves from a less expensive room to a more expensive one, or vice versa, the

room charge is prorated based on the date of the room change. Also, as space permits,

quad rooms used to expand housing capacity are converted to triples or doubles and the

remaining occupants are charged as such on a prorated basis effective the day the other

student(s) moved out. The only exception is permanently designated quad rooms that are

intended to accommodate four students; no furniture will be removed from these rooms.

G. Cancellation of Contract for Cause by Residential Life

The University may terminate an individual student contract, or any portion thereof, for the

following reasons:

• Academic suspension or dismissal violation of University policy, including but not

limited to the Code of Academic Integrity;

• Student conduct suspension or dismissal for violation of University policy, including

but not limited to the Code of Student Conduct;

• Part-time status and enrolled in fewer than nine credit hours;

• To avoid: (1) undue disruption to other students, staff or the programs of the

University; (2) violation of the rights of other students; or, (3) if the student poses a

real or reasonably perceived threat of harm to others;

• Failure to comply with the Housing and Meal Plan Contract Terms & Conditions.

• Failure to comply with public health, safety, or welfare directives issued by

Residential Life, the University, or applicable legal authorities.

Students whose contracts are terminated between semesters must make arrangements to check

out by 2:00 p.m. on Friday, January 12, 2024. Otherwise, if the room is reassigned, personal

belongings may be packed and relocated to a storage area for a maximum of 30 days and all fees

and costs UVM incurs may be charged to the student, including but not limited to, removal fees,

storage fees, cleaning fees, shipping fees, and/or disposal fees. After 30 days, belongings may be

disposed of in accordance with applicable Vermont law and the student may be charged for any

additional fees and costs incurred by UVM.

Students who are no longer registered, or have been suspended or dismissed from classes, have

48 hours from the date of withdrawal to check out of their room, and should follow standard

checkout procedures through their residential complex office manager. Students whose contracts

are canceled by Residential Life will receive a refund of housing and meal plan payments in

accordance with the Refund and Bill Adjustment Policy.

H. Not for Cause Contract Cancellation Options

The 2023-2024 housing and meal plan may also be canceled by students or Residential Life

in the following situations:

1. Cancellation of Contract Prior to Move-in

Newly admitted students who cancel, and continuing students who are inactive or take a

leave of absence, may break their housing contract at no charge.

Students who have completed or do not have a four-semester residency requirement (e.g.,

juniors, seniors, certain transfer students) may break their housing contract until the end

of the immediately preceding spring semester with no penalty, and until June 30 for a

$250 cancellation fee. Between July 1 and the first day of classes of the fall semester the

cancellation fee is $500. Students who have completed or do not have a four-semester

residency requirement and have a new contract that begins during the spring semester

may cancel until the first day of spring classes for $500.

The University may cancel an individual student contract in its sole discretion prior to

move-in, provided any fees paid by the student to secure the contract are refunded.

2. Cancellation of Contract After Move-in

Students who withdraw during the semester and check out within 48 hours will receive a

refund of housing and meal plan payments in accordance with the Refund and Bill

Adjustment Policy.

3. Cancellation of Contract Mid-year

Students living in the residence halls during the fall semester who return to UVM for the

spring semester may cancel their housing and meal plan contract between semesters for a

$750 cancellation fee under the following circumstances:

• They have fulfilled their four-semester residency requirement prior to this

contract period (i.e., were not required to live on campus for the 2023-2024 academic

year);

• They have no residency requirement (i.e., certain transfer students); or

• Their parent(s)/legal guardian(s) provide a notarized form stating that they will be

living with them at home within a reasonable commuting distance.

The following students are permitted to cancel their housing and meal plan contracts mid-

year at no charge:

• Residents who in fall 2023: (1) fulfill their residency requirement, (2) complete a

degree program, or (3) have a documented marriage.

• Residents who in spring 2024: (1) study abroad, or (2) do an academic internship or

student-teach outside the Burlington area, as documented by their academic unit.

The University may cancel an individual student contract prior to the start of the spring

semester in its sole discretion, provided any fees paid by the student to secure the contract

for the spring semester are refunded.

4. Contract Release

Students with exceptional circumstances as outlined in section II.A.1 may be considered

for a contract release and are required to contact the Associate Director for

Administrative Services, or designee, to initiate the process. The deadline for contract

release consideration is the last day to withdraw from classes each semester. If a student

is granted an exception to the residency requirement, it is effective the following

semester. Requesting consideration for a contract release does not imply automatic

termination of the contract. Students who choose to move from the halls without

approval do not receive any refund and will be billed for room and meal plan charges at

the traditional double room and lowest cost meal plan rate for the entire academic year.

5. Fraternity and Sorority Life Housing Release

First-year students who intend to reside in a UVM-recognized fraternity or sorority

chapter house during their sophomore year must submit their names to their chapter in

accordance with the guidelines and processes established by Fraternity & Sorority Life.

I. Emergency Modifications to Residential Living Operations

In the event that the University of Vermont must respond to a situation beyond its control that

would make continued operation of student housing in its current form infeasible, such as a

natural disaster, epidemic or pandemic, national security threat, or health and safety emergency,

the University will make appropriate modifications to Residential Life operations, in its

discretion, including, but not limited to, closure of some or all residential facilities, relocation of

some or all residents, quarantining or access restrictions for some or all residents, prohibition of

guest access to residence halls, and reduction or termination of dining services. Should this

occur, room and meal plan fees for a semester in progress will not be refunded in whole or in

part, as further outlined in the Refund and Bill Adjustment Policy.

IV. HEALTH AND SAFETY POLICIES

A resident’s activities should not interfere with the rights of a roommate or other residents to

privacy, sleep, or study. For the well-being of everyone, residents assume responsibility for

adhering to health and safety policies.

A. Tobacco and Cannabis-free Campus

  22 
 
UVM’s Tobacco and Cannabis-Free policy prohibits the use of tobacco and cannabis products 
and any smoke-producing substances on University property. This includes all areas inside and 
outside of residence halls, including student rooms. Smoking any substance or creating smoke 
through the use of incense, candles, or other scented or unscented smoke- and vapor-producing 
items, including electronic cigarettes, vaping devices, and hookahs, is strictly prohibited in all 
residence halls. Violations of this policy will result in discipline up to and including suspension 
or dismissal from the residence halls and/or the University by Residential Life or the Center for 
Student Conduct. See Center for Student Conduct Sanction Guidelines. Students may also be 
referred to UVM Police Services. 
 
B. Illegal Substances 
 
1. Use of Illegal Substances 
Being under the influence of illegal or controlled substances as demonstrated by actions 
and/or other evidence is strictly prohibited. 
 
2. Possession of Illegal and Prohibited Substances 
As defined by federal, state, and local statutes, possessing, using, distributing, and/or 
selling any form of illegal drugs, or controlled substances is strictly prohibited, and will 
be referred to the Center for Student Conduct for adjudication. Possessing, using, 
distributing, or selling drug paraphernalia (including, but not limited to, pipes, bongs, 
vaping devices, etc.) is strictly prohibited. 
 
3. Sanctions for Use and/or Possession of Illegal Substances 
The use and/or possession of illegal or controlled substances contradicts providing a safe 
learning environment and will result in discipline up to and including suspension or 
dismissal from the residence halls and/or the University by the Center for Student 
Conduct. See Center for Student Conduct Sanction Guidelines. Students may also be 
referred to UVM Police Services. 
 
C. Alcohol-free Residence Halls 
The University is committed to creating a quality learning environment in an atmosphere that is 
safe, scholarly, and respectful. This goal is best accomplished by providing residence halls that 
are free from alcohol. Possessing or consuming alcohol is prohibited in the residence halls, even 
if the student is 21 years of age or older. If under the age of 21, the possession or consumption of 
alcohol is a crime in the State of Vermont. Additionally, selling or furnishing alcohol to a minor 
is a crime in the State of Vermont. All students are responsible for reading and being familiar 
with the University of Vermont’s Code of Student Conduct and the Alcohol, Cannabis and Other 
Drug Use - Students policy. Violations will result in discipline up to and including suspension or 
dismissal from the residence halls and/or the University by the Center for Student Conduct. See 
Center for Student Conduct Sanction Guidelines. Students may also be referred to UVM Police 
Services. 
 
D. Health and Safety Inspections  
In order to ensure a clean, healthy, and safe living environment for both current and future 
residents, Residential Life conducts health and safety inspections. All residential students are 

issued a 24-hour notice before an inspection so that they can coordinate cleaning and health and

safety efforts within their bedrooms and/or suite areas. Notice is communicated to residents by

Residential Life professional staff.

Following appropriate notice, Resident Advisors (RAs) and Residential Life professional staff

are authorized to enter student rooms even if resident(s) are not present. Staff members will only

inspect in pairs. As part of health and safety inspections, Residential Life staff may confiscate

and secure prohibited items. Any policy violations will be documented and referred to the

appropriate administrative process – Residential Life or the Center for Student Conduct.

Additionally, students may be referred to UVM Police Services. UVM does not warrant all room

conditions to be safe as a result of such inspections.

E. Quiet/Noise Policy

1. Residents’ Rights Related to Noise

Noise that unreasonably disrupts roommate(s), resident(s), and neighboring community

members at any time, or that violates quiet hour or courtesy hour policies, or the

community’s standards is prohibited. This includes, but is not limited to, amplified sound

(e.g., loud music or television, facing stereo speakers out windows, use of megaphones,

electronic instruments and/or equipment, microphones, etc.). Residents are always

expected to respond to requests to reduce noise. All parties present in a room or suite

documented for noise will be presumed to be contributing to the community disruption

and are subject to follow-up by their hall staff.

2. Quiet Hours

Residents have a responsibility to know and respect the quiet hours, which are Sunday

through Thursday from 11:00 p.m. to 8:00 a.m. and Friday and Saturday from midnight

to 8:00 a.m. During final exam periods at the end of each semester, quiet hours are 24

hours a day. When quiet hours are in effect, noise should not be heard outside a room or

suite.

3. Courtesy Hours

During courtesy hours, which are any time quiet is requested, noise should not be heard

from more than five feet outside a room or building.

F. Pets

For reasons of health and sanitation, students are not allowed to have pets in the residence

halls. Exceptions are made for service animals as well as emotional support animals when

recommended by Student Accessibility Services (SAS) as an ADA or public accommodation,

provided the resident maintains appropriate care and control of the animal as described in the

University’s Service and Emotional Support Animal Operating Procedure. Fish in a proper

aquarium facility (10-gallon maximum, one per room) are also allowed. To be cared for

properly, fish must be removed from the residence halls during extended academic break

periods.

G. Emergency Evacuation and Tampering with Life Safety Devices

During the year, residence hall students will be informed about emergency evacuation of

residence halls, and alarm systems will be tested periodically to ensure proper functioning.

1. Emergency Evacuation

Residents are required to evacuate the building immediately when a fire alarm

sounds. Failure to do so is a federal offense and violations will be processed

administratively by Residential Life, including imposition of educational sanctions and

the following fines:

• First offense $150

• Second offense $250

• Third offense $500

All fines will be applied to the student’s account and failure to pay may result in a

financial hold.

2. Tampering with Life Safety Devices

Abuse or tampering with any life safety equipment, or misuse of fire extinguishing

equipment, is strictly prohibited and will not be tolerated. Life safety equipment includes

smoke detectors, sprinkler systems, fire and carbon monoxide alarm systems, exit signs,

emergency lights, hall phones, fire and exit doors, and identification signs used by

emergency responders. Offenses will be documented and, depending on their nature will

be referred to either the Residential Life Terms and Conditions review process or the

Center for Student Conduct, and are subject to sanctions and fines up to $500. For

additional information, refer to the UVM Fire Safety policy.

H. Fire Hazards and Other Prohibited Items

1. Because student rooms are not designed for cooking and it heightens fire risk, students may

not use cooking appliances or grills in their rooms, suites, common spaces, or in the vicinity

of the residence halls. This includes toasters, drip coffee pots, rice cookers, hot plates, panini

presses, electric grills, food dehydrators, or any similar devices. Exceptions are 700-watt or

lower microwaves and 4.0 cubic foot refrigerators 34” tall or smaller that carry a UL Mark.

2. Due to extreme risk of fire and the danger of electrical overload, the use of certain types of

electrical equipment is prohibited including: multi-plug adapters, halogen light bulbs (such as

those found in most torchière style lamps), spider lamps, sun lamps, salt lamps, lava lamps,

LED light strips, immersion heaters, and other high-wattage equipment, and space heaters.

3. No decorative covering or other flammable items, including but not limited to, tapestries

should cover any doorway or be suspended from lofts, bunks, ceilings, exposed piping, or

heating units.

4. Possession/use of candles, oil lamps, incense, storage of charcoal, flammable liquids such as

lighter fluid, gasoline, kerosene, “Coleman” fuels, or other items that create fire danger as a

result of open flame or smoldering is prohibited.

5. Extension cords are not permitted; however, power strips with over-current protection that

carry a UL Mark are allowed.

6. Mercury thermometers, neon signs, and other items that may contain hazardous materials are

prohibited.

7. Concrete blocks, bricks, and/or other unapproved bed risers are prohibited.

8. Waterbeds are not permitted in the residence halls.

9. Students may not use fog machines or other special-effects machines in the residence halls.

10. Dance/exercise poles are prohibited in student rooms.

11. Students may not remove screens from any residence hall windows. Hanging items outside of

windows is prohibited, including antennas and satellite dishes.

12. Students may not install personal air conditioners. Air conditioners recommended by Student

Accessibility Services (SAS) and installed by Residential Life may be permitted.

13. Students may not install personal locks on any residence hall door.

14. No posters may be affixed to the outside of individual room or suite doors, with the

exception of whiteboards and message boards.

15. Unauthorized use of or tampering with elevators is prohibited.

16. Propping open or otherwise interfering with the closure of any entrance, exterior, or security

door is prohibited.

17. Removal or possession of University property is prohibited, including but not limited to:

furniture, bed rails and appliances; fixtures; other property from residence hall rooms, suites,

or common areas; and road, construction, cleaning, or exit signs.

18. Hoverboards, e-scooters, e-bikes, and similar battery-powered personal transporters are

prohibited due to the high risk of battery explosion or fire.

19. Students may not place any outward facing displays in room windows.

20. To avoid accidental sprinkler activation, do not hang items from sprinkler heads, and never

store or place items within 18" of the plane below sprinkler heads or water may not reach a

fire.

Offenses will be documented and violations will be processed administratively by Residential

Life, who may assess fines of up to $500. Any policy violation that results in a response by

the Burlington Fire Department is subject to an automatic fine of $500.

I. Firearms and Weapons

The possession of firearms, fireworks, explosives, or weapons of any kind, and replicas or

facsimiles thereof, is prohibited on campus and in the residence halls as they pose a substantial

danger to the safety of all residents. The only exception to this policy is that certified law

enforcement officers may wear a firearm while on campus. Offenses will be documented and

referred to the Center for Student Conduct. Additionally, students may be referred to UVM

Police Services.

J. Laundry Facilities

Laundry facilities (i.e., washers and dryers) are located in each residential complex. The cost is

included in the room fee. The laundry facilities are for resident use only; students who provide

non-residents with access to them will be subject to disciplinary action.

V. SECURITY MEASURES

A. Access to Residence Hall Buildings

With the exception of administrative offices, dining facilities, classrooms, and common-use areas

(e.g., Living/Learning), the University of Vermont’s residence halls are locked 24/7 for the

safety, security, and privacy of residents. Residence hall buildings are not public spaces; only

students who reside in a particular residence hall have access to that private living space. Non-

residents of a particular building can enter that building only as a guest and must be hosted and

accompanied by a host while visiting the building.

1. Room and Building Keys

Residents are issued a room key when they check in to their residence hall. Duplicating

room keys compromises security and is not permitted. Exterior doors are unlocked using

a student CATcard except in the Cottages, which require an exterior key. Students should

keep their doors locked, carry their key(s) with them at all times (separate from their

CATcard), and refrain from lending their key(s) to anyone.

2. Tampering with Security Systems

Propping, tampering and/or damaging security systems such as security screens, doors,

door hardware, hall phones, surveillance cameras, or card-access systems compromises

the safety and security of residential students and the residence halls, and is strictly

prohibited and subject to sanctions through the Center for Student Conduct.

Additionally, students may be referred to UVM Police Services.

3. Trespassing and/or Illegal Entry

Trespassing upon, forcibly entering, or otherwise proceeding into unauthorized areas of

University owned or leased buildings or facilities, their roofs, or the residential space of

another student without permission is strictly prohibited and subject to sanctions through

the Center for Student Conduct. Additionally, students may be referred to UVM Police

Services.

4. Posting

Residential Life’s main office, located in Robinson Hall on Redstone campus, will serve

as the clearinghouse for the distribution of all posted materials, not to exceed 11x17

inches in size. Students who wish to post flyers must bring them to this location for

distribution. Residential Life staff will be responsible for posting and monitoring

approved materials on bulletin boards in the residence halls. Posting on walls, windows,

trees, light posts, benches, signs, or any other areas outside the residence halls is not

permissible and will result in flyers being removed and possible sanctions. Individuals

and/or sponsoring groups must provide contact information in the event that follow-up is

necessary. Materials that violate the University’s Posting and Solicitation policy or state

and federal laws will not be approved for posting and are subject to immediate removal.

Individuals engaging in inappropriate posting may be referred to the Center for Student

Conduct and/or UVM Police Services.

5. Solicitation

Residents and recognized UVM student organizations seeking to staff a table, distribute

literature, or engage in other forms of non-commercial solicitation within the residence

halls must register at Residential Life’s main office located in Robinson Hall between the

hours of 8:00 a.m. and 4:30 p.m., Monday-Friday. UVM student organizations are

defined by the University’s Group and Organization Recognition policy.

Non-commercial solicitation by residents or UVM student organizations can only take

place in the lobbies/common areas of residential complexes (i.e., the spaces that connect

residence hall buildings together, where the main desk is located). Residents and/or UVM

student organizations wishing to solicit in residential complexes must register at least 24

hours in advance so that affected Residential Life staff can be notified prior to set-up and

the solicitation event.

Please note that, pursuant to federal law, special considerations may apply when the non-

commercial solicitation includes candidates for public office and/or a political campaign.

See UVM’s Political Engagement, Advocacy, and Campaign Related Activities policy.

The University does not permit door-to-door canvassing activities in the residence

halls and private work or living areas within the residence halls, regardless of the

individuals’ University affiliation status or type of solicitation.

Individuals engaging in inappropriate solicitation may be referred to the Center for

Student Conduct and/or UVM Police Services.

All requests for commercial solicitation must follow the process outlined in the

University’s Posting and Solicitation policy. Residents cannot run a business of any kind

from their room or any residence hall/university property.

B. Lockouts

1. Issuing a Temporary Room Key

Residents who do not have their key and are locked out of their room can go to the

complex main desk to sign out a temporary key. If the complex desk is closed, residents

should call the Resident Advisor (RA) on duty between 7 p.m. and 8 a.m. At all other

times they should call UVM Police Services, who will contact the Residential Life staff

member on duty for them. Temporary keys can only be borrowed for up to 24 hours.

Residents who do not return a borrowed key within 24 hours may be billed $55 for a lock

change. To deter excessive use and/or irresponsible behavior, residents will be assessed a

$25 fee billed to their student account after every fourth room lockout.

2. Lost Key Charges

Residents who lose their key(s) should contact their complex main desk immediately for

assistance. Lost room keys will result in an automatic lock change and a charge of $55 to

their student account. Replacement of an exterior door key for the Cottages is $55. There

is also a replacement fee for other types of lost keys (e.g., bike room, elevator, etc.).

C. University Surveillance Systems

The University has installed closed-circuit television cameras in outside areas, entryways, and

public indoor areas of the residence halls for the purpose of increasing safety and reducing

incidents of crime.

VI. CARE OF FURNITURE AND EQUIPMENT

A. Responsibility for University Property

1. Responsibility for Room

Residents are responsible for the condition of their room. If a room is vacated by one or

both residents and the room is left in a condition that makes it unfit for reassignment,

both residents will be charged a fee for the cleanup and preparation of the room unless

the responsible person(s) can be identified. Damage to or theft of furnishings will be

charged to the assigned resident(s).

2. Care of Room During Inclement Weather

During inclement weather, particularly in freezing conditions, it is expected that residents

will keep their room windows latched closed and thermostat set at 65 degrees or higher (3

for units with settings 0-5). Students should take care not to block or cover any heating

units as it may compromise their effectiveness and potentially cause other facilities-

related issues. Fans are not allowed in windows during the winter months. Should

damage occur as a result of a window being left open, causing a broken radiator or

plumbing pipe, residents will be held responsible for the cost of repairs, including

damage to their room and all other affected rooms and property. It is strongly

recommended that each resident obtain appropriate insurance for personal

property.

3. Improper Storage

For safety reasons, personal effects cannot be placed in common-use bathrooms,

corridors and stairwells, lounges, or other common areas of the residence halls. Personal

property left abandoned in student rooms after the approved period of occupancy will be

removed and held for a maximum of 30 days, subject to a removal fee.

4. Assigning New Residents

Residents who do not have a fully occupied room at the end of the fall semester should

anticipate getting a new roommate or roommates in the spring semester. Current residents

must leave their room in a condition that is acceptable and welcoming for a new student

to occupy (e.g., clear bed, closet, dresser and desk, allowing for equal space in the room).

Failure to prepare the room as noted above will require custodial staff members to

perform this task and the current resident will be charged accordingly.

5. Responsibility for Common Areas

• Residents are expected to take every precaution to assure that common area residence

hall property is not abused. Lounge furniture is considered common area property for

use by all students and may not be removed from common areas. Residents found to

have lounge furniture in their room may be processed administratively by Residential

Life.

• To protect both the rights of residents to sleep and study, as well as the condition of

facilities, residents are to refrain from sporting activities, including but not limited to

skateboarding, rollerblading, and ball- or Frisbee-throwing in hallways, lounges, and

common areas of the residence halls.

6. Unassigned Damage

Residents of a room, suite, floor, hall, landing, column, or complex are held jointly

responsible for losses or damages beyond normal wear and tear where individual

responsibility cannot be determined. Unassigned damage charges will be billed in

appropriate circumstances following discovery and no less than at the end of each

semester. Unassigned damage charges cannot be appealed.

7. Assigned Damage

Residents are encouraged to complete an online room inspection form after moving in or

changing rooms to document the condition of the space. Student rooms are inspected by

Residential Life staff at the end of each academic year and occupants of the room are

held jointly responsible for losses or damages beyond normal wear and tear or where

extra cleaning is required. Residents are notified via UVM email by mid-June of any

charges resulting from room inspections that have been applied to their student account

and they have until June 30 to appeal them.

B. Internet and Phone Service

1. Internet Access

All residence hall rooms have wireless and wired Ethernet access to the Internet. There is

no connection fee for either service. Properly configured computers and printers may be

attached to the campus network without explicit permission. To safeguard network

security and performance, no other device or network service, such as routers, hubs,

sniffers and wireless access points, may be placed on the network without approval, as

stated in the University’s Computer, Communication, and Network Technology

Acceptable Use policy.

2. Phone Service

Telephones are located in the hallways of floors with student rooms. These telephones are

for emergency use as well as personal calls. Local calls are free and residents may use a

prepaid phone card for making non-local calls. Phone jacks in student rooms are not

activated except when the University’s Student Accessibility Services office determines a

landline is necessary as an ADA accommodation.

3. Communication with Residents

Residential Life’s official method of communication with residents is University email.

Residents are expected to check their University email account regularly. Residential Life

requests cell phone numbers on the housing and meal plan contract and, when provided,

may use them as an alternate way to contact residents. See the Electronic Student

Notification procedure.

VII. MAINTENANCE AND CUSTODIAL SERVICE

Hall staff and students work together to keep the residence halls clean and well-maintained. The

custodial staff cleans the common areas in each residential hall. Residents are responsible for

the care and cleaning of their own rooms, the common areas in suites, and bathrooms in

suite and private style rooms.

A. Custodial Hours

Custodial staff normally work from 7:00 a.m. to 3:30 p.m. They begin working in hallways at

7:00 a.m., but efforts are used to keep noise to a minimum until 9:00 a.m. Students are expected

to be respectful of custodial staff and the work they perform.

B. Maintenance and Repairs

All necessary non-emergency repairs should be reported immediately using the online work

order form available on the Residential Life website at reslife.uvm.edu. Hall staff can help

residents with this process.

C. Furniture Removal and Construction

Due to limited storage space and inventory considerations, Residential Life can only

accommodate the storage of some items (i.e., headboards, footboards, and center frames) from

student rooms in certain buildings. Furniture removal requests should be made using the online

work order form available on the Residential Life website at reslife.uvm.edu. Residents will be

charged a moving or replacement fee for unauthorized removal of bedroom or common-area

furniture, and will be held accountable by Residential Life.

D. Quad Room Furniture Removal

When quad rooms are converted to triple or double rooms, the extra furniture will be removed

upon request. The only exception is permanently designated quad rooms that are intended to

accommodate four students; no furniture will be removed from these rooms.

E. Bed Safety Rails

The University of Vermont bunks and lofts beds to maximize space in some student rooms. Even

if they are not bunked or lofted by Residential Life, beds can be bunked or lofted by students

who choose this configuration. Both bunked and lofted beds pose a greater risk of injury to

students climbing up and down to access them or falling out of them while they are sleeping.

Regardless of configuration, safety rails installed on beds by Residential Life should not be

removed. Residents will be charged a re-installation and/or replacement fee for unauthorized

removal or loss of bed-rails..

F. Structural Changes

No structural changes can be made in a room or to furniture including, but not limited to: nailing

loft supports directly to the walls; removing existing built-in equipment; and removing closet

doors, bookshelves, fixtures, and wardrobes. Painting any surfaces such as the ceiling, walls,

floor, or furniture is also not permitted. Residents will be held accountable by Residential Life

and billed for any damage caused by these types of structural changes.

G. Bicycle Storage

Indoor bicycle storage is limited. Bicycles stored outdoors should be locked to the bike racks

provided outside each residence hall. Locking bicycles to any stationary fixtures other than the

designated bike racks is prohibited and the bikes will be subject to removal (e.g., trees, handrails,

etc.).

IMPORTANT DATES

Summer 2023

June 30 Exception requests for residency requirement due

Accommodation requests for new students due

Contract cancellation deadline ($250

)

Fall Semester 2023

August 23-27 Student Move In^

August 28 Contract cancellation deadline ($500)

September 11 Room change requests begin

Housing offset application deadline

October 30 Spring contract release application deadline

November 18 Halls close for Thanksgiving

November 18-25 Academic break housing for Thanksgiving

November 26 Halls reopen to all students

December 14 Accommodation requests for returning students due

December 16 Halls close for winter break

December 16-January 13 Academic break housing for winter break

Spring Semester 2024

January 11 Halls reopen for new students

January 14 Halls reopen to all students

January 29 Room change requests begin

Housing offset application deadline

March 9 Halls close for spring break

March 9-16 Academic break housing for spring break

March 17 Halls reopen to all students

April 1 Fall contract release application deadline

May 11 Halls close for summer

As of February 7, 2023. Subject to change.

Additional Fee/Charge

^ Specific move in days and times will be assigned to students by Residential Life, and will be

strictly enforced.

How to Contact Us

UVM Residential Life: (802) 656-3434; [email protected]

UVM Dining: (802) 656-2945; [email protected]