Board of Education Regular Meeting
01/08/2024 05:30 PM
Educational Leadership and Support Center (ELSC)
Board Room
2500 Edgewood RD NW Cedar Rapids Iowa 52405
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AGENDA
I. Call to Order
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II. Approval of Agenda
It is recommended that the Board of Education approves the agenda of Monday, December
11, 2023, the Board of Education meeting be
approved as set forth, and that each item is considered ready for discussion and/or action.
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III. Public Hearing
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i. 2024-2025 School Calendar
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ii. Public Hearing – Kingston Stadium — ADA Locker Room Upgrades Project
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IV. Addressing the Board, Communications, Delegations, Petitions
The Board of Education encourages, appreciates, and welcomes input
from the community. If you wish to address the School Board, you may
be given an opportunity to do so during scheduled “Public Hearings”
and/or “Communications, Delegations, & Petitions”.
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V. Superintendent Report
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VI. Board of Directors Report
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VII. Consent Items
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i. Approval of Mintues
It is recommended that the Board of Education approve the Minutes from the Board
Meeting held on December 11, 2023.
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ii. Approval of Claims Report - November 2023
It is recommended that the Board of Education approve the Claims Report and Ratify the
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Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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List of Paid Bills and Payrolls for the period ending November 30, 2023.
iii. Investment Report - November 2023
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iv. Statement of Receipts, Disbursements, and Cash Balances Report - November 2023
It is recommended that the Board of Education approve the Statement of Receipts,
Disbursements, and Cash Balances Report for the month of November 2023.
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v. Personnel Report
It is recommended that the Board of Education approve the Personnel Report.
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vi. Agreement - Cedar Rapids Community School District & Novus Insight
It is recommended that the Board of Education approve the Agreement between the
Cedar Rapids Community School District and Novus Insight - Magnet School Lottery
Services for the 2024-2025 School Year.
46
vii. Amended Agreement - Cedar Rapids Community School District and University of
Dubuque - Section 127 - Education Assistance Plan
It is recommended that the Board of Education approve the Amended Agreement
between the Cedar Rapids Community School District and the University of Dubuque for
Section 127 - Education Assistance Plan.
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viii. Approval – 2023/24 New Elementary at the Arthur ES Site Project (Trailside Elementary)
- Change Order #5
It is recommended that the Board of Education approve change order #5 to Larson
Construction for the 2023/24 New Elementary at the Arthur ES Site Project (Trailside
Elementary).
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ix. Agreement – Cedar Rapids Community School District and Coe College - Data Sharing &
Use - 2023-2024 School Year
It is recommended that the Board of Education approve the Data Sharing and Use
Agreements between the Cedar Rapids Community School District and Coe College for
the 2023-2024 School Year.
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x. Agreement - Cedar Rapids Community School District and School-Based Health Alliance
It is recommended that the Board of Education approve the Agreement between the
Cedar Rapids Community School District and School-Based Health Alliance.
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xi. Agreement - Cedar Rapids Community School District and Melissa Summers: Teaching
Artist Residency - 2023-2024 School Year
It is recommended that the Board of Education approve Melissa Summer’s mentoring and
teaching artist residency services for Johnson STEAM Academy between 1/8/24 -
2/29/24.
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xii. Purchasing Tabulation - Micro School Buses - 2023-2024 School Year
It is recommended that the Board of Education approve the Purchasing Tabulation -
Micro School Buses for the 2023-2024 School Year.
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Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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xiii. Agreement - Cedar Rapids Community School District and CrisisGo - 2023-2024 School
year
It is recommended that the Board of Education approve the agreement between Cedar
Rapids Community School District and CrisisGo.
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xiv. Preliminary Approval — Kingston Stadium — ADA Locker Room Upgrades Project
It is recommended that the Board of Education approve the Preliminary Documents and
Schedule for the Kingston Stadium —ADA Locker Room Upgrades Project.
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xv. Purchasing Tabulation - Kennedy HS Show Choir Nationals
It is recommended that the Board of Education approve the Purchasing Tabulation -
Kennedy HS Show Choir Nationals for the 2023-2024 School Year.
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xvi. Tabulation - Staff Chromebooks – for Elementary School Teachers, Administrators, Meet
and Confer Groups
It is recommended that the Board of Education approve the Purchasing Tabulation for
Staff Chromebooks – for Elementary School Teachers, Administrators, Meet and Confer
Groups.
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VIII. Action Items
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i. Resolution – At Risk/Dropout Prevention Funding – 2024-2025 School Year
It is recommended that the Board of Education approve the Resolution - Modified
Supplemental Aid Application for Drop-Out/At-Risk Prevention for the 2024-2025
School Year.
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ii. Approval - 2024-2025 School Year Calendar
It is recommended that the Board of Education approve the 2024-2025 School Year
Calendar.
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IX. Learning and Leadership Work Session
Executive Cabinet members, along with other CRCSD employees and stakeholders, provide
pertinent informational updates regarding action steps within CRCSD's strategic plan.
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i. Office of Academics and Instructional Empowerment
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X. Adjournment
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It is the policy of the Cedar Rapids Community School District not to discriminate in educational programs
and/or activities on the basis of race, creed, color, gender, sex, sexual orientation, marital status, gender identity,
socioeconomic status, national origin, religion, disability, age (except for permitting/prohibiting students to
engage in certain activities) or genetic information and in employment opportunities on the basis of age, race,
creed, color, gender, sex, sexual orientation, gender identity, national origin, religion, disability or genetic
information. There is a grievance procedure for processing complaints of discrimination. If you have questions or
a grievance related to this policy, please contact Darius Ballard, Chief of Human Resources, Educational
Leadership and Support Center, 2500 Edgewood Rd NW, Cedar Rapids, IA, (319) 558-2000.
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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I. Call to Order
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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Contact Person
Ryan Rydstrom
Recommended Action
It is recommended that the Board of Education approves the agenda of Monday, December 11, 2023,
the Board of Education meeting be
approved as set forth, and that each item is considered ready for discussion and/or action.
II. Approval of Agenda
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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III. Public Hearing
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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Contact Person
Dr. Tawana Grover/Ryan Rydstrom
Summary
A Public Hearing is being held to receive comments regarding the proposed 2024-2025 School Year
Calendar for the Cedar Rapids Community School District.
After the Board considers any written or oral objections presented, the recommended Board action is to
give final approval to the administration’s recommendation regarding the 2024-2025 School Year
Calendar.
III. i. 2024-2025 School Calendar
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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Contact Person
Karla Hogan
Details
Pursuant to notices published in The Cedar Rapids Gazette, a hearing must be held at 5:30 p.m. on
January 8, 2024, for the purpose of receiving any objections to the adoption of prepared drawings,
specifications, form of contract, and total estimated cost for Kingston Stadium —ADA Locker Room
Upgrades Project. If no objections are presented and sustained, the recommended board action is to give
final approval to the drawings, specifications, form of contract, and total estimated cost for this project.
III. ii. Public Hearing – Kingston Stadium — ADA Locker Room Upgrades Project
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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Contact Person
Ryan Rydstrom - Board Secretary
Quick Summary / Abstract
The Board of Education encourages, appreciates, and welcomes input from the community. If you wish
to address the School Board, you may be given an opportunity to do so during scheduled “Public
Hearings” and/or “Communications, Delegations, & Petitions”.
Details
IV. Addressing the Board, Communications, Delegations, Petitions
Complete a “Request to Address the Board” form (located on the information table at the Board
meeting) and hand it to the Board Secretary prior to the meeting. Most meetings begin at 5:30 p.m.
Limit your remarks to five minutes or less, unless otherwise prescribed by the Board President.
When your name is called by the Board President/Board Secretary, please step to the podium, and
clearly state your name, address and the organization if you represent (if any) for the record.
If you choose not to speak when called, your time may not be yielded to another speaker.
Refrain from making personal verbal attacks on members of the Board or other citizens, as well as
using vulgar language during remarks.
We ask that the audience and speakers refrain from outbursts as a matter of respect for all in
attendance. The Board has zero tolerance for profanity, vulgarity, demeaning language, or threats of
any kind.
Confidential student or staff information will not be shared in a public meeting. Speakers will be
asked to refrain from using personal names and information during public comment.
If disruptive, the individual making comments or other individuals causing disruption may be asked
to leave the Board meeting. Any defamatory comments made during public comment are the sole
responsibility of the individual making those comments and could subject the individual to legal
action.
Information brought forth will receive consideration during any relevant future decision-making
process involving the subject matter of the presentation.
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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The President shall be responsible for the orderly conduct of the meeting, including termination of
presentations that are inappropriate, discourteous, or too lengthy. If there are several speakers on the
same topic, the President may limit the number of presenters, the length of time devoted to the topic,
and/or the length of time per speaker. The Board President has the authority to declare a recess at
any time.
Please remember, while this is a meeting held in the public, it is not a public meeting. Questions
addressed to the School Board will be referred to the appropriate District personnel and will receive a
reply at a later time.
Persons attending the Board meetings are requested to practice good conduct. All persons will be
treated with respect and disruptive behavior will not be tolerated. Visitors conducting themselves in
disorderly manner may be barred from further participation in the meeting and removed from the
premise by a peace officer.
In order to abide by the Open Meetings Law, there will be no dialogue between School Board
members and the public at Board Meetings except to clarify the nature of questions or comments.
Once you have completed your remarks, you are welcome to leave the meeting.
Community members are welcome to submit their written comments to the School Board
@ boardmembersdl@crschools.us(https://simbli.eboardsolutions.com/SU/hhPf8IEx3Coh79xqudriSQ==
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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Contact Person
Dr. Tawana Grover
V. Superintendent Report
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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VI. Board of Directors Report
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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VII. Consent Items
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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Contact Person
Ryan Rydstrom
Recommended Action
It is recommended that the Board of Education approve the Minutes from the Board Meeting held on
December 11, 2023.
Rationale
It is the responsibility of the Board Secretary to keep the minutes of Board of Directors meetings as
required by Iowa Code §§ 21.3 and Board Regulation 202.10. The minutes will be available for public
inspection within two weeks of the Board meeting and forwarded to the appropriate newspaper for
publication.
Supporting Documents
Minutes 12.11.2023 - Regular Meeting
Minutes 12.11.2023 - Work Session
VII. i. Approval of Mintues
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
15
MINUTES
REGULAR MEETING OF THE BOARD OF DIRECTORS
CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT,
IN THE COUNTY OF LINN, STATE OF IOWA
Educational Leadership and Support Center, Board Room
Monday, December 11, 2023 @ 5:30 p.m.
ATTENDANCE
President Cindy Garlock; Directors Jennifer Borcherding, Kaitlin Byers, Nancy Humbles, Marcy
Roundtree, and David Tominsky. Absent: Director Jennifer Neumann.
Also present: Comfort Akwaji-Anderson, Darius Ballard, Craig Barnum, Tawana Grover, Karla Hogan,
Linda Reysack, Ryan Rydstrom, Karinne Tharaldson, and Mark Timmerman.
President Garlock called the meeting to order at 5:30 p.m.
APPROVAL OF AGENDA
It was recommended that the agenda of Monday, December 11, 2023, Board of Education
Meeting, and that each item is considered ready for discussion and/or action.
Director David Tominsky motioned to amend the Personnel Report by changing
“Termination - Salaried Staff” to “Resignation - Salaried Staff”. Director Jennifer
Borcherding seconded the motion.
Record of the vote was: Ayes: Directors Borcherding, Byers, Garlock, Humbles,
Roundtree, and Tominsky. Nays: None. Absent: Director Neumann.
Upon motion by Director David Tominsky and seconded by Jennifer Borcherding, the
Board approved the amended agenda for Monday, December 11, 2023, Board of
Education Regular Meeting and that each item is considered ready for discussion and/or
action.
Record of the vote was: Ayes: Directors Borcherding, Byers, Garlock, Humbles,
Roundtree, and Tominsky. Nays: None. Absent: Director Neumann.
SUPERINTENDENT’S REPORT
Dr. Grover provided a reminder of winter break, previewed her holiday message, shared information on
the upcoming CRCSD’s job fair, congratulated students on signing to be Patient Care Technicians at
UnityPoint-St. Luke’s, provided an update of the future-ready facilities plan, and communicated about
Instructional Empowerment.
BOARD REPORTS
President Garlock expressed her appreciation to the Board of Directors for their work on December 1,
2023, in a quarterly Work Session retreat. She reviewed the discussed Board Governance, Superintendent
and Board relationship, Board calendar and committee structure, and strategic plan updates.
ADDRESSING THE BOARD, COMMUNICATIONS, DELEGATIONS, AND PETITIONS
Magee, D.T., IASB Association, 6000 Grande Ave Suite A, Des Moines, IA, Thank you and IASB’s
legislative priorities.
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CONSENT AGENDA
i.Approval of Minutes
It was recommended that the Board of Education approve the Minutes from the Board
Meeting held on November 20, 2023, and the Special Board Work Session on December 1,
2023.
ii. Personnel Report
It was recommended that the Board of Education approve the Personnel Report.
Name
Salary Placement
Assignment
Effective Date
Buck, Makayla
$2,016.00
MN Basketball MS
Assistant (Temp
Contract)
Roosevelt
2023-2024
School Year
Hafner, Ethan
$2,016.00
MN Basketball MS
Assistant (Temp
Contract)
Roosevelt
2023-2024
School Year
Jacobi, Elizabeth
$140,000.00
Chief Compliance
Officer
ELSC
11/27/2023
Mallie, Katie
$66,460.00
3rd Grade/Strat I
Garfield/Arthur
11/30/2023
Miller, Aaron
$3,361.00
MN Track MS
Wilson
2023-2024
School Year
Name
Salary Placement
Assignment
Effective Date
Carnes, Zoe
$45,500.00
Sped Interventionist
CRA
11/13/2023
Carpenter, Laura
$54,960.00
1st Grade
Maple Grove
11/27/2023
Chismar, Michael
$9,655.00
Baseball Head
Jefferson
2023-2024
School Year
Name
Reason
Assignment
Effective Date
Muzo, Rama
Personal
Bilingual Family
Liaison
ELSC
11/13/2023
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Name
Assignment
Effective Date
Davis, Jason
Personal
Football Assistant
Washington
2024-2025
School Year
Slings, Melinda
Personal
Volleyball Assistant
Kennedy
2024-2025
School Year
Name
Salary Placement
Assignment
Effective Date
Abdelhamid, Haifa
$15.10
Food Service Asst
Cleveland
11/27/2023
Bradshaw, Mary
$15.10
Food Service Asst
Truman
11/27/2023
Buchanan, Laura
$15.45
Bus Attendant
ELSC
11/27/2023
Fisher, Trey
$15.10
Paraprofessional
Jefferson
11/27/2023
Gingrich, Angela
$16.77
Accounting Clerk II
ELSC
11/27/23
Glover, Trinity
$15.10
Paraprofessional
Roosevelt
11/14/2023
Hulen, Sherry
$15.10
Food Service Asst
Franklin
12/4/2023
Jackson, Chloe
$15.10
Paraprofessional
West Willow
11/20/23
McElwee, Joseph
$15.80
Paraprofessional
McKinley
11/14/2023
Reutzel, Stacy
$15.30
Paraprofessional
Grant Wood
11/11/2023
Rohret, Rikki
$15.45
Paraprofessional
Erskine
11/27/2023
Ridler, Andy
$19.37
Cust II Floater
ELSC
11/27/2023
Saari, Kyrstian
$16.77
Health Secretary
Johnson
11/27/2023
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Veenstra, Kylee
$15.10
Paraprofessional
Hiawatha
11/20/2023
Yemba, Nadine
$15.10
Food Service Asst
Kennedy
12/4/2023
Name
Salary Placement
Assignment
Effective Date
Bierbaum, Emily
$20.55
Behavior Tech
Harrison
11/11/2023
Dittmar, Meghan
$19.39
Secondary Mgr
Jefferson
11/25/2023
Jordan, Amy
$15.38
Cashier
Franklin
11/25/2023
Melton, Richard
$21.26
Bus Driver
ELSC
11/25/2023
Mettlin, Keely
$15.10
Food Service Assistant
Franklin
11/25/2023
Peterson, Dean
$33.50
Carpenter II
ELSC
12/9/23
Wymore, Nancy
$18.18
Van Driver
ELSC
11/25/2023
Name
Reason
Assignment
Effective Date
Belthuis, Parker
Personal
Paraprofessional
Nixon
11/16/2023
Binger, Maraya
Personal
Paraprofessional
Kennedy
11/15/2023
Bryant, Kayleigh
Personal
Paraprofessional
Cedar River Academy
11/21/2023
Carte, Courtney
Personal
Food Service Asst
Kenwood
11/17/2023
Comisky, Kim
Personal
Secretary
Hiawatha
11/17/2023
Cox, Robyn
Personal
Secretary
ELSC
12/4/2023
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Dawson, Terry
Personal
Driver
ELSC
11/10/2023
Delabra, Yohaxin
Personal
Paraprofessional
Nixon
11/22/2023
Gatto, Marcia
Personal
Custodian
ELSC
1/5/2024
Johnson, Alyssa
Personal
Paraprofessional
West Willow
11/28/2023
Kelley, Jessica
Personal
Counselor Secretary
Wilson
1/12/2023
Kinkaid, Clare
Personal
Paraprofessional
Kenwood
11/28/2023
McKinnon, Destiny
Personal
Paraprofessional
Johnson
11/21/2023
Moore, Beverly
Personal
Paraprofessional
Kennedy
11/17/2023
Robinson, Jessica
Personal
Paraprofessional
Hiawatha
11/24/2023
Suesens, Nicole
Personal
Paraprofessional
Van Buren
11/03/2023
Yared, Karine
Personal
Asst Manager
Kenwood
11/14/2023
RESIGNATIONS RESCINDED - HOURLY
STAFF
Name
Assignment
Effective Date
Knight, Christine
Secondary Manager
Jefferson
11/17/2023
Name
Assignment
Effective Date
Marshall, Carol (originally set for 12/29/2023)
Food Service Asst
Grant
12/9/2023
Name
Assignment
Effective Date
Yancey, David
Paraprofessional
Jefferson
11/21/2023
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EDUCATIONAL REIMBURSEMENT
Name
Reimbursement
Amount
Block
Effective Date
Dillon, Shawna
$629.34
Block 2 EDU 331
11/29/2023
Schaefer, Kara
$599.00
Block 2 EDU 246
11/20/2023
Siefken, Susan
$1,395.00
Block 2 EDU 246
11/29/2023
iii. Purchasing Tabulation - Jefferson HS Indoor Turf
It was recommended that the Board of Education approve the Purchasing Tabulation -
Jefferson HS Indoor Turf for the 2023-2024 School Year.
iii. Agreement - Cedar Rapids Community School District and alliantgroup, LP - 2023-2024
School Year
It was recommended that the Board of Education approve the Agreement with
alliantgroup, LP for the consulting services to assist with the planning and submission of
the application for credits as it pertains to the Inflation Reduction Act.
iv. Purchasing Tabulation - Musical Instruments - 2023 - 2024 School Year
It was recommended that the Board of Education approve the Purchasing Tabulation -
Musical Instruments for the 2023 - 2024 school year.
v. Agreement - Student Nurse Field Experience - 2023-2024 School Year
It is recommended that the Board of Education approve the Student Nurse/Field
Experience Agreement for Allen College for the 2023-2024 School Year.
vi. Agreement – Cedar Rapids Community School District and Rick Nolan - Cash Rent Farm
Lease -2025-2025 School Year
It was recommended that the Board of Education approve the Lease Agreement for 2024
– Cedar RapidsCommunity School District and Rick Nolan - Cash Rent Farm Lease.
vii. Preliminary Approval — Washington High School — Roof Replacement Project - 2024-2025
SchoolYear
It was recommended that the Board of Education approve the Preliminary Documents
and Schedule for the Washington High School —Roof Replacement Project.
viii. Final Approval – Roof Improvements - Jefferson High School - Certificate of Substantial
Completion - 2023-2024 School Year
It was recommended that the Board of Education approve the Certificate of Substantial
Completion and approve payment of the retainage pay application for the Cedar Rapids
Community School District –- 2023-24 Roof Improvements - Jefferson High School.
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ix. Agreement - Cedar Rapids Community School District & Armstrong Group - 2023-2024 School
Year
It was recommended that the Board of Education approve the Agreement between the
Cedar Rapids Community School District and the Armstrong Group.
x. Purchasing Register - RFP: Safe and Secure Learning Environment Consulting Services
2023-2024 School Year
It was recommended that the Board of Education approve the Purchasing Register - RFP:
Safe and Secure Learning Environment Consulting Services for the 2023-2024 School Year.
xi. Final Approval – 2023-24 Roof Improvements - Taft Middle School - Certificate of Substantial
Completion
It was recommended that the Board of Education approve the Certificate of Substantial.
Completion and approval of payment of the retainage pay application for Cedar Rapids
Community School District –- 2023-24 Roof Improvements - Taft Middle School.
Upon motion by Director David Tominsky and seconded by Director Kaitlin Byers, the
Board approved the Consent Agenda.
The record of the roll call vote: Ayes: Directors Borcherding, Byers, Garlock, Humbles,
Roundtree, and Tominsky. Nays: None. Absent: Director Neumann.
LEARNING AND LEADERSHIP
CrisisGo Informational Presentation
CrisisGo is a technology platform to enhance safety and security measures in our
learning environments. With this platform, we can monitor and track any suspicious
activity in real-time, and the system will automatically alert the relevant authorities in
case of any threat. We have also implemented a comprehensive training program for our
staff to ensure they are well-equipped to use the platform and respond to emergencies.
Information Item.
Proposed SY 2024-2025 Calendar
Representatives of the Calendar Committee shared the proposed 2024-2025 School Year
Calendar and outlined the process used by the Committee. Following the meeting and
pending Board discussion, the administration will share the draft calendar with CRCSD
staff and the community for additional feedback. A Public Hearing with a final calendar
recommendation from the Superintendent will be presented and held during the
Monday, January 8, 2024, Board of Education Meeting. Information Item.
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ADMINISTRATION
Approval of Request of School Budget Review Committee (SBRC) for Additional Allowable
Growth: On Time Funding for Increased Enrollment, Unfunded English Learner (EL) Costs
and Open Enrollment Students not Included in Previous Year’s Enrollment.
It was recommended that the Board of Education approve the request of School Budget
Review Committee (SBRC) for Additional Allowable Growth: On Time Funding for
Increased Enrollment, Unfunded English Learner (EL) Costs and Open Enrollment
Students not Included in Previous Year’s Enrollment.
Upon motion by Director Jennifer Borcherding and seconded by Director Nancy
Humbles, the Board moved to approve the Request for the School Budget Review
Committee to seek Additional Allowable Growth for On-Time Funding for Increased
Enrollment of $1,375,827, Unfunded English Learner (EL) Costs of $356,020 and Open
Enrollment Students not Included in Previous Year’s Enrollment Count of $2,873,260.
Record of the roll call vote was: Ayes: Directors Byers, Borcherding, Garlock,
Humbles, Roundtree, and Tominsky. Nays: None. Absent: Director Neumann.
President Garlock adjourned the meeting at 6:11 PM.
By: Ryan Rydstrom, Board Secretary
Board of Education approved Record of
Proceedings on January 8, 2024
and I hereby declare these minutes as
part of the permanent record of the District.
By_______________________________________
Cindy Garlock, Board President
ATTEST_________________________________
Ryan Rydstrom, Board Secretary
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MINUTES
WORK SESSION OF THE BOARD OF DIRECTORS
CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT,
IN THE COUNTY OF LINN, STATE OF IOWA
Educational Leadership and Support Center, Board Room
Monday, December 11, 2023 @ 4:30 p.m.
ATTENDANCE
President Cindy Garlock; Directors Jennifer Borcherding, Kaitlin Byers, Nancy Humbles, Jennifer
Neumann, Marcy Roundtree and David Tominsky.
Also present: Comfort Akwaji-Anderson, Darius Ballard, Craig Barnum, Tawana Grover, Karla Hogan,
Linda Reysack, Ryan Rydstrom, Karinne Tharaldson, Mark Timmerman
Special Guests: State Senators Molly Donahue and Todd Taylor and State Representatives Jeff Cooling
and Tracy Ehlert.
President Garlock called the meeting to order at 4:30 p.m.
APPROVAL OF AGENDA
It was recommended that the agenda of Monday, December 11, 2023, Board of Education Work
Session - Legislative Priorities be approved as set forth, and that each item is considered ready
for discussion and/or action.
Upon motion by Director David Tominsky and second by Director Nancy Humbles, the
Board approved the agenda of Monday, December 11, 2023, Board of Education Work
Session - Legislative Priorities be approved as set forth, and that each item is considered
ready for discussion and/or action.
Record of the vote was: Ayes: Directors Borcherding, Byers, Garlock, Humbles,
Neumann, and Tominsky. Nays: None. Absent: Roundtree
Director Roundtree entered at 4:42 p.m.
WORK SESSION
Cedar Rapids Community School District Board of Education Legislative Priorities
The Cedar Rapids Community School District Board of Education discussed its
legislative priorities for the 2024 legislative session. State-level representatives and
legislatures joined the Board of Education during the work session. Information Item.
President Garlock adjourned the meeting at 5:06 PM.
By: Ryan Rydstrom, Board Secretary
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Board of Education approved Record of
Proceedings on January 8, 2024
and I hereby declare these minutes as
part of the permanent record of the District.
By_______________________________________
Cindy Garlock, Board President
ATTEST_________________________________
Ryan Rydstrom, Board Secretary
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Contact Person
Karla Hogan
Recommended Action
It is recommended that the Board of Education approve the Claims Report and Ratify the List of Paid Bills
and Payrolls for the period ending November 30, 2023.
Details
The Approval of Claims Report is required by Iowa Code sections 279.29 and 279.30 and Board
Regulation 704.1. Claims for the period of November 1 – 30, 2023 totaled $19,154,446.04.
Supporting Documents
2023.11 List of Paid Bills
VII. ii. Approval of Claims Report - November 2023
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
26
Student Capital Projects Food and Total
General Activity Management Funds Nutrition Day Care All
Fund (10) Fund (21) Fund (22) (33,36,40) Fund (61) Fund (62) Funds
Electronic Payments
Period Ending 11/03 29,785.85$ -$ 12,363.00$ 415.00$ -$ -$ 42,563.85$
Period Ending 11/10 29,959.69 - - 190.00 - - 30,149.69
Period Ending 11/17 23,790.93 - - 590.00 - - 24,380.93
Period Ending 11/24 26,188.38 - - 4,138.16 - - 30,326.54
Period Ending 11/30 6,631,425.68 52,564.57 105,424.00 4,047.16 213,230.50 - 7,006,691.91
Approved Warrants and Voids
Period Ending 11/03 986,813.04$ 25,510.95$ -$ 364,454.92$ 142,325.41$ -$ 1,519,104.32$
Period Ending 11/10 385,616.96 56,238.34 32,418.08 118,836.24 156,198.22 - 749,307.84
Period Ending 11/17 590,290.34 20,402.68 40,802.60 166,204.97 139,455.18 - 957,155.77
Period Ending 11/24 280,941.05 40,220.23 - 218,357.34 177,445.43 - 716,964.05
Period Ending 11/30 62,352.94 (432.00) 66.36 - 1,246.95 - 63,234.25
9,047,164.86$ 194,504.77$ 191,074.04$ 877,233.79$ 829,901.69$ -$ 11,139,879.15$
Payrolls - Net 7,689,752.03 3,420.48 - - 321,394.38 - 8,014,566.89
Total Expenditures 16,736,916.89$ 197,925.25$ 191,074.04$ 877,233.79$ 1,151,296.07$ -$ 19,154,446.04$
Note: Individual transactions can be viewed on the Cedar Rapids Community School District website under Departments - Accounting and Budgeting.
Cedar Rapids Community School District
Summary of Expenditures and Payroll for Month Ending November 30, 2023
BA-24-001/07.1
27
Student Capital Projects Food and Total
General Activity Management Funds Nutrition Day Care All
Fund (10) Fund (21) Fund (22) (33,36,40) Fund (61) Fund (62) Funds
Electronic Payments
EFT FILE 29,785.85$ -$ 12,363.00$ 415.00$ -$ -$ 42,563.85$
Approved Warrants and Voids
(Entered By Batch)
Warrants 986,813.04$ 25,510.95$ -$ 364,454.92$ 142,325.41$ -$ 1,519,104.32$
Total 1,016,598.89$ 25,510.95$ 12,363.00$ 364,869.92$ 142,325.41$ -$ 1,561,668.17$
Cedar Rapids Community School District
List of Paid Bills for Period Ending
November 3, 2023
BA-24-001/07.2
28
Student Capital Projects Food and Total
General Activity Management Funds Nutrition Day Care All
Fund (10) Fund (21) Fund (22) (33,36,40) Fund (61) Fund (62) Funds
Electronic Payments
EFT FILE 29,959.69$ -$ -$ 190.00$ -$ -$ 30,149.69$
Approved Warrants and Voids
(Entered By Batch)
Warrants 385,616.96$ 56,238.34$ 32,418.08$ 118,836.24$ 156,198.22$ -$ 749,307.84$
Total 415,576.65$ 56,238.34$ 32,418.08$ 119,026.24$ 156,198.22$ -$ 779,457.53$
Cedar Rapids Community School District
List of Paid Bills for Period Ending
November 10, 2023
BA-24-001/07.3
29
Student Capital Projects Food and Total
General Activity Management Funds Nutrition Day Care All
Fund (10) Fund (21) Fund (22) (33,36,40) Fund (61) Fund (62) Funds
Electronic Payments
EFT FILE 23,790.93$ -$ -$ 590.00$ -$ -$ 24,380.93$
Approved Warrants and Voids
(Entered By Batch)
Warrants 590,290.34$ 20,402.68$ 40,802.60$ 166,204.97$ 139,455.18$ -$ 957,155.77$
Total 614,081.27$ 20,402.68$ 40,802.60$ 166,794.97$ 139,455.18$ -$ 981,536.70$
Cedar Rapids Community School District
List of Paid Bills for Period Ending
November 17, 2023
BA-24-001/07.4
30
Student Capital Projects Food and Total
General Activity Management Funds Nutrition Day Care All
Fund (10) Fund (21) Fund (22) (33,36,40) Fund (61) Fund (62) Funds
Electronic Payments
EFT FILE 26,188.38$ -$ -$ 4,138.16$ -$ -$ 30,326.54$
Approved Warrants and Voids
(Entered By Batch)
Warrants 280,941.05$ 40,220.23$ -$ 218,357.34$ 177,445.43$ -$ 716,964.05$
Total 307,129.43$ 40,220.23$ -$ 222,495.50$ 177,445.43$ -$ 747,290.59$
Cedar Rapids Community School District
List of Paid Bills for Period Ending
November 24, 2023
BA-24-001/07.5
31
Student Capital Projects Food and Total
General Activity Management Funds Nutrition Day Care All
Fund (10) Fund (21) Fund (22) (33,36,40) Fund (61) Fund (62) Funds
Electronic Payments
ACH Payments 6,631,425.68 52,564.57 105,424.00 4,047.16 213,230.50 - 7,006,691.91
Approved Warrants and Voids
(Entered By Batch)
Warrants -$ 28.00$ -$ -$ -$ -$ 28.00$
Payroll Deduction 72,206.84 - 66.36 - 1,246.95 - 73,520.15
Voids (9,853.90) (460.00) - - - - (10,313.90)
Total 6,693,778.62$ 52,132.57$ 105,490.36$ 4,047.16$ 214,477.45$ -$ 7,069,926.16$
Cedar Rapids Community School District
List of Paid Bills for Period Ending
November 30, 2023
BA-24-001/07.6
32
Contact Person
Karla Hogan
Details
The Investments Report summarizes investment transactions for the month of November 2023.
Investments purchased during the month totaled $16,079,029.18 and investments redeemed during the
month totaled $11,000,000. The current interest rate for US Bank is 5.240%, in comparison to 3.58% at
US Bank in November 2022. The current interest rate for Iowa Schools Joint Investment Trust (ISJIT) for
November 2023 is 5.064%, in comparison to 3.455% in November 2022.
Supporting Documents
2023.11 Investments (1)
VII. iii. Investment Report - November 2023
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
33
INVESTMENTS - November 2023
BA-24-005/07.1
TOTAL INVEST
TOTAL REDEEM
(Purchases) (Maturities)
General fund
Redeem November 9, 2023 3,500,000.00$ US Bank - 3,500,000.00
Invest November 17, 2023 12,500,000.00$ US Bank 12,500,000.00 -
Redeem November 22, 2023 7,500,000.00$ US Bank - 7,500,000.00
Interest November 30, 2023 59,166.25$ ISJIT November'23 Int 59,166.25 -
Fund Total 12,559,166.25$ 11,000,000.00$
Management Fund
Invest November 17, 2023 1,500,000.00$ US Bank 1,500,000.00 -
Fund Total 1,500,000.00$ -$
Student Activity Fund
Interest November 30, 2023 6,631.07$ US Bank 6,631.07 -
Fund Total 6,631.07$ -$
Food & Nutrition Fund
N/
A
- -
Fund Total -$ -$
Daycare Fund
Interest November 30, 2023 -$ US Bank 6,011.78 -
Fund Total 6,011.78$ -$
Secure an Advanced Vision for Education Fund (SAVE)
Invest November 9, 2023 2,000,000.00$ US Bank 2,000,000.00 -
Interest November 30, 2023 7,220.08$ US Bank 7,220.08 -
Fund Total 2,007,220.08$ -$
Physical Plant & Equipment Fund (PPEL)
N/
A
- -
Fund Total -$ -$
Debt Services Fund
N/
A
- -
Fund Total -$ -$
GRAND TOTAL
16,079,029.18$ 11,000,000.00$
34
Contact Person
Karla Hogan
Recommended Action
It is recommended that the Board of Education approve the Statement of Receipts, Disbursements, and
Cash Balances Report for the month of November 2023.
Details
The Statement of Receipts, Disbursements, and Cash Balances Report is required by Chapter 291 of the
Code of Iowa and by Board Regulation 703.2. Cash receipts for the month ended November 30, 2023
were $55,875,507.94 and cash disbursements were $38,848,730.56. The investment balance on
November 30, 2023 was $98,896,284.74.
Supporting Documents
2023.11 Financial Statement
VII. iv. Statement of Receipts, Disbursements, and Cash Balances Report - November 2023
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
35
BA‐24‐004/07.1
CASH BALANCE BALANCE
10/31/2023
RECEIPTS DISBURSEMENTS 11/30/2023
General and Management Funds
10-General Fund 4,628,010.81$ 28,476,316.85$ 29,233,144.63$ 3,871,183.03$
22-Management Fund 1,508,628.79 1,319,893.40 1,714,420.50 1,114,101.69
Total - General and Management Funds 6,136,639.60 29,796,210.25 30,947,565.13 4,985,284.72
Student Activity Fund
21-Student Activity Fund 775,563.98 194,619.69 198,491.40 771,692.27
21-Cash on Hand 3,900.00 - - 3,900.00
Total-Student Activity Fund 779,463.98 194,619.69 198,491.40 775,592.27
Food & Nutrition Fund
61-Food & Nutrition Fund 1,799,436.58 1,103,635.50 1,159,665.04 1,743,407.04
61-Petty Cash 2,870.00 - - 2,870.00
Total - Food & Nutrition Fund 1,802,306.58 1,103,635.50 1,159,665.04 1,746,277.04
Daycare Fund
62-Five Seasons Daycare Fund 8,132.72 - - 8,132.72
Capital Projects Funds
33-Secure Adv. Vision for Educ. (SAVE) Fund 3,350,871.13 22,822,640.59 5,260,610.74 20,912,900.98
36-Physical Plant & Equip (PPEL) Fund 1,081,669.80 994,252.20 322,860.65 1,753,061.35
40-Debt Service Fund 397,857.21 964,149.71 959,537.60 402,469.32
Total - Schoolhouse Funds 4,830,398.14 24,781,042.50 6,543,008.99 23,068,431.65
TOTAL CASH - ALL FUNDS 13,556,941.02$ 55,875,507.94$ 38,848,730.56$ 30,583,718.40$
INVESTMENTS
RESTRICTED INVESTMENT FUNDS
Schoolhouse Fund-Held for Bond Payments
33-SAVE Fund - Sinking Funds/UMB 2,377,526.92$ 1,753,839.63$ -$ 4,131,366.55$
40-Debt Service Fund - Sinking Funds/UMB 17,329,319.23 1,283,444.27 292,586.95 18,320,176.55
TOTAL RESTRICTED INVESTMENTS 19,706,846.15$ 3,037,283.90$ 292,586.95$ 22,451,543.10$
UNRESTRICTED INVESTMENT FUNDS
BALANCE BALANCE
10/31/2023
PURCHASES MATURITIES 11/30/2023
General and Management Funds
10-General Fund 32,500,000.00$ 12,500,000.00$ 11,000,000.00$ 34,000,000.00$
10-General Fund CD's ISJIT 14,216,124.26 59,166.25 - 14,275,290.51
22-Management Fund 11,000,000.00 1,500,000.00 - 12,500,000.00
Total - General and Management Funds 57,716,124.26 14,059,166.25 11,000,000.00 60,775,290.51
Student Activity Fund
21-Student Activity Fund 1,500,919.30 6,631.07 - 1,507,550.37
Food & Nutrition
61-Food & Nutrition Fund 3,500,000.00 - - 3,500,000.00
Daycare Fund
62-Five Seasons Daycare Fund 1,355,328.91 6,011.78 - 1,361,340.69
Capital Projects Funds
33-Secure Adv. Vision for Educ. (SAVE) Fund 18,709,997.63 2,007,220.08 - 20,717,217.71
36-Physical Plant & Equip (PPEL) Fund 10,000,000.00 - - 10,000,000.00
40-Debt Service Fund 1,034,885.46 - - 1,034,885.46
Total - Schoolhouse Funds 29,744,883.09 2,007,220.08 - 31,752,103.17
TOTAL UNRESTRICTED INVESTMENTS 93,817,255.56$ 16,079,029.18$ 11,000,000.00$ 98,896,284.74$
GENERAL STUDENT FOOD & DAYCARE CAPITAL PROJECTS ALL
BALANCES
FUND ACTIVITY FUND NUTRITION FUND FUND FUND FUNDS
Cash 4,985,284.72$ 775,592.27$ 1,746,277.04$ 8,132.72$ 23,068,431.65$ 30,583,718.40$
Restricted Funds - - - - 22,451,543.10 22,451,543.10
Investments 60,775,290.51 1,507,550.37 3,500,000.00 1,361,340.69 31,752,103.17 98,896,284.74
Total 65,760,575.23$ 2,283,142.64$ 5,246,277.04$ 1,369,473.41$ 77,272,077.92$ 151,931,546.24$
CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT
STATEMENT OF RECEIPTS, DISBURSEMENTS, AND CASH BALANCES
MONTH ENDED NOVEMBER 30, 2023
BOARD SECRETARY
Signedthis8thdayofJanuary2024
36
Contact Person
Darius Ballard
Recommended Action
It is recommended that the Board of Education approve the Personnel Report.
Supporting Documents
2024 01 08 10 Personnel report
01.08.24 - Level Changes
VII. v. Personnel Report
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
37
APPOINTMENTS - SALARIED STAFF
Name Salary Placement Assignment Effective Date
Colby, Carter $47,410.00 4/5th Grade (ESSER)
Cleveland
12/18/2023
Eden, Sara $70,500.00 Board Sec/Exec Assistant
ELSC
12/18/2023
Fry, Kris $2,326.00 WM Basketball MS Assistant (Temp
Contract)
Harding
2023-2024 School
Year
Hall, Myra $73,160.00 Reading Interventionist(0.5 FTE)
Roosevelt
10/2/2023
Hilby, Matthew $2,016.00
WM Basketball MS Assistant (Temp
Contract)
Taft
2023-2024 School
Year
Hummell, Luke $5,379.00 MN Swim Assistant
Jefferson
2023-2024 School
Year
Jeffords, Brian $2,016.00 WM Basketball MS Assistant (Temp
Contract)
Franklin
2023-2024 School
Year
Jensen, Anthony $3,275.00 Debate/Speech (Metro)
Metro
2023-2024 School
Year
Martin, Paris $46,000.00 SpEd Interventionist
CRA
12/11/2023
Mallicoat, Craig $3,878.00 WM Wrestling MS
Harding
2023-2024 School
Year
McDonnell, Adam $140,000.00 District Activities Director
ELSC
1/8/2024
38
Nelson, Leslie $2,326.00 MN Swim MS Assistant (Temp
Contract)
Harding
2023-2024 School
Year
Neuhaus, Elizabeth $46,000.00 SpEd Interventionist
Harding
12/18/2023
Oxley, Breanna $64,660.00 Strat I
Washington
10/24/2023
Pratt, Torilynn $46,000.00 SpEd Interventionist
Franklin
12/11/2023
Reittinger, Carli $47,410.00 Teacher 3rd Grade
Van Buren
1/8/2024
Ryan, Kaylee $47,000.00 SpEd Interventionist
Polk
1/3/2024
Thompson, Josie $47,410.00 Teacher Strat I
West Willow
1/3/2024
White, Brian Jr $2,016.00 WM Basketball MS Assistant (Temp
Contract)
Franklin
2023-2024 School
Year
White, Brian Jr $3,361.00 Wrestling MS
McKinley
2023-2024 School
Year
CHANGE OF GRADE/POSITION - SALARIED STAFF
Name Salary Placement Assignment Effective Date
Torres Duran, Benjamin $3,361.00 WM Wrestling MS
McKinley
2023-2024 School
Year
RESIGNATIONS - SALARIED STAFF
Name Reason Assignment Effective Date
39
Davis, Jason (correction from the 12/11/2023 board agenda) Personal Football Assistant
Washington
2024-2025 School
Year
Slings, Melinda (correction from the 12/11/2023 board agenda) Personal Volleyball Assistant
Kennedy
2024-2025 School
Year
APPOINTMENTS - HOURLY STAFF
Name Salary Placement Assignment Effective Date
Baldwin, Danny $15.45 Bus Attendant
ELSC
12/11/2023
Baum, Shelby $19.37 Cust II
McKinley
12/18/2023
Diercks, Robin $15.10 Campus Security
Roosevelt
12/18/2023
Enloe, Christy $15.10 Food Service Asst
Kenwood
1/3/2024
Ernie, Veronica $15.70 Paraprofessional
Hiawatha
1/3/2024
Guastaferro, Andrew $15.45 Campus Security
Kennedy
12/4/2023
Holmes, Jasmine $15.10 Paraprofessional
Kennedy
12/18/2023
Kerr, Jared $15.10 Food Service asst
Franklin
1/3/2024
Leonard, Kenesha $15.45 Bus Attendant
ELSC
1/3/2024
40
Mooney, Linda $15.70 Paraprofessional
CRA
1/3/2023
Morris, Danyal $15.10 Paraprofessional
Harrison
12/11/2023
Nassif, Angela $15.10 Food Service Asst
Franklin
12/18/2023
Rutledge, Sadie $15.10 Paraprofessional
Truman
12/4/2023
Steitzer, Catherine $15.70 Paraprofessional
Nixon
12/4/2023
Taylor, Elizabeth $15.10 Paraprofessional
Viola Gibson
12/18/2023
Thomson, Bayla $19.37 Cust II
Grant Wood
12/18/2023
Wallace, Anna $15.45 Bus Attendant
ELSC
1/3/2024
Winkie, Angela $15.10 Paraprofessional
Grant
1/3/2024
CHANGE OF GRADE/POSITION - HOURLY STAFF
Name Salary Placement Assignment Effective Date
Alcius, Emma $15.45 Bus Attendant
ELSC
12/9/2023
Basnet, Kul $21.26 Bus Driver
ELSC
12/23/2023
41
Bradshaw, Mary $15.10 Food Service Asst
Grant
12/9/2023
Cady, Misty $15.65 Food Service Asst
Madison
12/23/2023
Enloe, Christy $15.10 Food Service Asst
Kenwood
1/3/2024
Fason, Wynter $15.45 Bus Attendant
ELSC
12/23/2023
Grieder, Saori $16.50 Elem Asst Mgr
Madison
12/9/2023
Jansen, Kari $17.30 Asst Mgr
Maple Grove
11/25/2023
Kilgallon, Jaynellyn $15.38 Cashier
Washington
12/23/2023
McAtee, Terry $15.65 Food Service Asst
Grant Wood
12/23/2023
Mettlin, Keeley $15.10 Food Service Asst
Kenwood
12/9/2023
Price, Mari $15.35 Food Service Asst
Washington
12/9/2023
Reynolds, Kallie $21.66 Bus Driver
ELSC
12/9/2023
Ryon, Shannon $15.10 Food Service Asst
Grant
12/9/2023
Ryan, Mike $16.05 Bus Attendant
ELSC
12/9/2023
42
Tamayo, Marinna $17.30 Asst Mgr
Wilson
12/23/2023
Zeadow, Sally $21.66 Bus Driver
ELSC
12/9/2023
RESIGNATIONS - HOURLY STAFF
Name Reason Assignment Effective Date
Adams, Alisha Personal Paraprofessional
Cleveland
12/18/2023
Arey, Shawn Personal Auto Mechanic
ELSC
11/29/2023
Bandfield, Leah Personal Food Service Asst
Kenwood
11/29/2023
Evans, Kaeli Personal Bus Attendant
ELSC
12/21/2023
Fisher, Trey Personal Campus Security
Jefferson
11/27/2023
Fitch, Kimberly Personal Food Service Asst
Metro
12/8/2023
James, Alyssa Personal Secretary
CRHSAR
12/8/2023
Hulen, Sherry (never started) $15.10 Food Service Asst
Franklin
12/4/2023
Mulholland, Tammy Personal Food Service Asst
Roosevelt
12/1/2023
43
Nejedly, Jessica Personal Paraprofessional
Van Buren
1/8/2023
Rutledge, Sadie Personal Paraprofessional
Truman
12/7/2023
Velazquez, Lidia Personal Paraprofessional
CRA
12/11/2023
Wallace, Shelby Personal Paraprofessional
West Willow
12/21/2023
44
LAST
NAME
FIRST
NAME
FTE
OLD
LEVEL
OLD
BASE
OLD FTE
BASE
NEW
LEVEL
NEW
FULL
BASE
NEW
FTE
BASE
FTE
COST
CODE
Mooberry
Jessica
1.00
MA+45
$82,443
$82,443
MA+45
$86,565
$86,565
$4,122
3
Throndson
Robert
1.00
MA
$78,625
$78,625
MA
$82,556
$82,556
$3,931
3
Trout
Andrew
1.00
MA+75
$80,902
$80,902
MA+75
$84,947
$84,947
$4,045
3
Schroeder
Janette
1.00
MA+60
$105,38
3
$105,383
MA+60
$110,652
$110,652
$5,269
3
Steffen
Andrew
1.00
MA
$71,308
$71,308
MA
$74,873
$74,873
$3,565
3
Horton
Bradley
1.00
MA+90
$89,802
$89,802
MA+90
$94,292
$94,292
$4,490
3
Horton
Jennifer
1.00
MA+90
$95,009
$95,009
MA+90
$99,759
$99,759
$4,750
3
Sofranko
Molly
1.00
MA+30
$79,130
$79,130
MA+30
$83,087
$83,087
$3,957
3
Jones
Amy
1.00
PHD
$77,668
$77,668
PHD
$81,551
$81,551
$3,883
3
1. Additional
graduate or
in-service credit
2. Completion of
advanced degree
3. National Board
Certification 5%
increase
4. Certification
Exam for School
Nurses 1% increase
45
Contact Person
Karinne Tharaldson
Recommended Action
It is recommended that the Board of Education approve the Agreement between the Cedar Rapids
Community School District and Novus Insight - Magnet School Lottery Services for the 2024-2025
School Year.
Details
Novus Insights provides Cedar Rapids Community School District the application and lottery services.
The proposal encompasses three lotteries for six schools within the District (three elementaries, two
middle, and one high school). Pricing encompasses managing each school's online application process and
lottery, plus supporting the application and CRCSD administrators throughout the year.
Scope of services will include:
Application and lottery customization
Running practice lottery using school data
Running live lottery
Unlimited administrator accounts
Year-round application access for parents and administrators
Year-round phone and email support
Lottery consulting services
Private Cloud application hosting, backup services, application data retention, and audit logging.
100% of the cost ($7,500) will be financed with federal money awarded by the Magnet School Assistance
Program (MSAP) grant.
Supporting Documents
Quote-6041-v2-Cedar-Rapids-Community-School-District
VII. vi. Agreement - Cedar Rapids Community School District & Novus Insight
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
46
Novus Choice Application and Lottery Services
2024 - 2025 School Year
Prepared for:
Cedar Rapids Community School District
Delivered:
November 16, 2023
Prepared by:
Novus Insight
This document is strictly private, confidential, and personal to its recipients and should not be copied, distributed, or reproduced
in whole or in part, nor passed to any third party.
Quote
Novus Insight, Inc. - Quote # 6041 v2 1 / 7
47
November 16, 2023
Adam Zimmermann
355 18th Street SE 
Cedar Rapids , IA 52403
azimmermann@crschools.us
Adam & Jillian,
Enclosed is a proposal for CRCSD to renew student application and lottery services and support for the 2024-25 school year. This assumes no
major changes are planned for the coming year. If there are changes planned, let's please discuss and I can modify this document if needed.
The pricing is fixed and all-inclusive. There are no add-on costs you should expect to see unless work beyond the scope of this proposal is
requested, at which point we reserve the right to quote and charge separately as a project.
The full terms and conditions for this service agreement are located at https://novusinsight.com/master-services-terms-conditions/.
Thanks,
Joe McGrattan
Novus Insight, Inc.
Quote
Novus Insight, Inc. - Quote # 6041 v2 2 / 7
48
Proposal Summary
This service renewal agreement is for providing application and lottery services to Novus Insight, Inc.. The service coverage is for application
submission and lottery + waitlist management for 6 schools within the district (3 elementary, 2 middle, 1 high school).
Included Services
Consulting throughout the year on further automating the application, lottery, and enrollment management processes
Any branding modifications needed
Any needed changes to client's application settings and system configuration for collecting student application data
Running test lotteries with school data (if needed)
Administrator training as needed
Running lotteries when needed
Managing wait lists for schools, as needed
Providing ongoing help-desk support to school administrative staff -- same-day response to all inquiries and resolution of nearly
all issues (unlimited number of administrative accounts available)
Novus Choice Features
Single Sign-on – Parents manage applications for multiple children from one place
Powerful Reporting – Filtering, sorting, triggering notifications, sharing report views, and user-level customization allow for just
about any reporting requirement to be met
Simple Application Management – Administrators can add, edit, and verify applications very easily
Waiting List Management – Automatic list generation based on any type of preference requirements
Push-Button Lottery – Runs within seconds, regardless of the number of applications
Registration Integration – Information from applications can be used to pre-fill student registration forms that are hosted on
Novus Choice or in a 3rd party system
Exportable Data – Output of application results and registration data to Excel, CSV or other formats
Email & Text Notifications – Ability to easily configure an unlimited number of email and/or text templates for a wide range of
alerts and notifications
Power BI and Tableau Integration - For expanded data analysis
Multi-lingual Support – English, Spanish and many other languages supported
High Levels Of Security – 256-bit encryption and other security measures ensure data protection and integrity
Mobile-friendly Platform – Accessible from anywhere, using any device
Integration with GIS applications, SIS applications, and any 3rd party system that makes an API available
Full Transparency & Auditability – Every action taken in the public and administrative areas are logged, auditable, and able to be
reported on
Flexible Lottery Rules – Easily adjustable to each school's specific needs
Service Reliability – Hosted on a redundant database cluster within Amazon Web Services, with all application data backed up
continuously
Quote
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†
Non-taxable item
Please contact us if you have any questions.
Total Annually $7,500.00 USD
One-Time $0.00
Recurring Up-front $7,500.00*
Total Up-front $7,500.00 USD
* Recurring fees billed annually with 1 upfront payment(s).
Novus Insight, Inc.
222 Pitkin Street
East Hartford, CT 06108
United States
T: (860) 282-4200
Quote # 6041 v2
Date November 16, 2023
Expires December 30, 2023
Contact Joe McGrattan
Prepared for Cedar Rapids Community School District
Adam Zimmermann
355 18th Street SE
Cedar Rapids, IA 52403
United States
E: azimmermann@crschools.us
Novus Choice Renewal Agreement, School Year 2024-2025
Software Service Fees
Annual Fees
Item Qty Price Total
Novuis Choice Subscription
Novus Choice FLEX Hosting, Support, and Application Maintenance Services
1 $7,500.00
$7,500.00
†
Code: WAFLEXS21
Cost Breakdown
Category Annual Fees
Application Development / Webauthor $7,500.00
Total $7,500.00 USD
Service Dates
Start Date: January 1, 2024
End Date: December 31, 2024
ACCEPT QUOTE
ACCEPT QUOTE
Quote
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Terms & Conditions
Full terms and conditions can be found in Novus Insight's Master Services Agreement (MSA) found at
https://novusinsight.com/master-services-terms-conditions/.
This agreement is subject to the AltruLink/Novus FLEX terms and conditions. Customer accepts the latest service agreement referenced at
https://novusinsight.com/terms/flex/.
Taxes, shipping, handling and other fees may apply. Payment is due 30 days from invoice. Invoices will be submitted on a monthly basis, and
Client shall be responsible for such ongoing payment even past the expiration date until either Novus Insight's services are terminated or Client
executes a renewal quote. See Section A.3. PAYMENT of the Novus Insight MSA.
This proposal expires 45 days from creation
Quote
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Appendix A - Rate Structure
Novus Insight's breadth of experience and knowledge is a valuable resource for our clients and Novus is always ready to take on additional
challenges. Should our client request additional services or projects that fall outside the scope of this proposal Novus will be pleased to provide
a separate proposal detailing the additional services and related cost based on our standard rates.
Time & Materials Project Fees
Fees for consulting services offered as Time & Materials are determined based on the estimated labor, travel, and expenses related to the
performance of the tasks detailed in this proposal. Given the unknowns within the project, the final costs may vary from the estimates detailed
in this proposal. The client will be billed the actual time, travel, and expenses related to the project.
Service Consultant Tiers and Rates:
There are 5 Tiers of IT staff selected based on the client's requirements in support of any project.
Tier I staff handle desktop support, workstation installations, workstation software patches, workstation security updates, user
password resets, printing issues, and day-to-day issues confronting most users in an organization. $95/hr; $142/emergency hr*
Tier II staff support users and smaller networks. They also can assist with technical projects that can impact small numbers of
users, such as wireless controller configurations in small office environments. In addition, they can manage and maintain small
networks that Tier III and Tier IV consultants have deployed. $110/hr; $165/emergency hr*
Tier III staff manage smaller networks, can perform basic server migrations, and can handle technical projects that can impact
many users, such as a larger network's switching and firewalls. In addition, they can manage and maintain more complex
networks that Tier IV consultants have deployed. $145/hr; $218/emergency hr*
Tier IV staff focus on larger technology deployments. Examples of Tier IV projects include setting up private cloud infrastructure,
migrating environments to the cloud, virtualizing servers, virtualizing a desktop environment, and assessing the security profile
of a network. Non-technical examples of Tier IV include strategic technology planning and consulting for smaller organizations.
$175/hr; $262/emergency hr*
Tier V are senior advisors and are responsible for strategic consulting at the intersections of process, technology, strategy, and
mission. While these professionals tend to not to work directly with technology, there may be examples of highly specialized
technology engagements that would also fit into Tier V. $205/hr; $305/emergency hr*
Tier of Professional Standard Hourly Rate Emergency Hourly Rate*
Tier I – Support Specialist $95 $142
Tier II – Senior Support Specialist $110 $165
Tier III – Junior Systems Administrator $145 $218
Tier IV – Senior Systems Administrator $175 $262
Tier V – Senior Advisor / CISO / VCIO $205 $305
*Emergency Support/Special Rates services apply to emergency and/or planned projects and activities performed outside normal support
hours. Emergency support will have a 4-hour response time to begin diagnosis or initiate service.
Appendix F - Service & Support Details
Lottery Consulting & Management Services
Novus Choice Consulting Services provide all the expertise and tools to run a school lottery.
The consulting services include:
Consultation about the requirements for the district's lottery program
Customization of the software based on the district's requirements
Training for school administrators
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The client responsibilities include:
Helping to identify all the data elements necessary for student applications for the identified schools
Helping to identify all the data needed for student information system integration
Supplying critical timelines and deadlines for the student application process and for the school lottery(s)
Identifying key personnel and contacts during the customization and implementation
Providing first line of support for parents and students. Novus Choice provides escalation support that a school is unable to
provide themselves.
Customization, integration, or additional consulting beyond the specified amounts in this agreement are available at additional cost (Tier II or
Tier III rates) under separate agreement.
Lottery Application
The Novus Choice Lottery Application is a hosted lottery application for school districts to provide lottery selection services. This application has
administrative and user features that can be customized and managed by the client organization. The application consists of a program
application that allows parents to apply their children to school choice programs, an administrative suite to allow district administrators the
ability to set parameters and run both test and real lotteries, and robust reporting features.
Application Support
Help desk services include email and phone support 5 days per week, 9 hours per day (8 AM to 5 PM) with a response time of less than 1 hour to
begin diagnosis via phone support, management agent, or email ticket system. Email development@novusinsight.com with a detailed
description of your issue for assistance.
As a secondary method of contact, call 860-282-4200 and dial 1 at the prompt. Call the help desk in an emergency situation when you need
immediate attention, and they will contact the Application Development team. Identify yourself as a Novus Choice client. Even in an emergency
situation, still send an email to development@novusinsight.com to generate a ticket and alert the Novus Choice team. In many situations, they
are able to address an issue on the spot. This support service is for lottery administrators, not for parents to use directly as a first point of
contact.
Emergency support is initiated by client request and will be provided at special/emergency rates, detailed in the rate structure portion of this
agreement, for projects and activities that are not covered under this agreement and are performed during non-support hours. This
special/emergency support will have a 4-hour response time to begin diagnosis or initiate service.
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Contact Person
Darius Ballard
Recommended Action
It is recommended that the Board of Education approve the Amended Agreement between the Cedar
Rapids Community School District and the University of Dubuque for Section 127 - Education Assistance
Plan.
Details
The current partnership with the University of Dubuque offers a pathway for Paras to become teachers
through the University of Dubuque LIFE program. The Plan provides educational benefits pursuant to an
Educational Assistance Program under Section 127 of the Internal Revenue Code to all eligible full-time
and part-time employees of the District.
The Amendment allows maintenance to receive educational reimbursement for obtaining licensure to be
a certified maintenance mechanic.
Supporting Documents
Cedar Rapids CSD EAP Section 127 Plan (EE Revised 9.6.23) (02250635x7F7E1).docx (1)
Cedar Rapids CSD EAP Section 127 Plan Resolution (9.6.23) (02250943x7F7E1).docx (1)
VII. vii. Amended Agreement - Cedar Rapids Community School District and University of Dubuque -
Section 127 - Education Assistance Plan
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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I. PLAN
The Cedar Rapids Community School District (“the District”) shall establish an
Educational Assistance Plan (“Plan”) to provide educational benefits pursuant to an
Educational Assistance Program under Section 127 of the Internal Revenue Code to all
eligible full-time and part-time employees of the District.
II. PURPOSE
The following provisions shall be for the District’s Educational Assistance Plan
pursuant to Internal Revenue Code Section 127.
1
The purpose of the District’s
Educational Assistance Plan is to provide Eligible Employees of the District access to
educational assistance which allows them the opportunity to obtain the skills necessary
to develop professionally.
Section 127 of the Internal Revenue Code generally provides that “gross income
of an employee does not include amounts paid or expenses incurred by the employer
for educational assistance to the employee if the assistance is furnished pursuant to an
educational assistance plan.”
2
To that end, the District will reimburse Eligible Employees
up to a maximum of five-thousand two-hundred fifty dollars ($5,250.00) per calendar
year to those obtaining approved educational credits that improve or develop necessary
skills for the benefit of the Eligible Employee as outlined in this Plan.
3
3
See 26 U.S.C. § 127(a)(2) (2021).
2
See 26 U.S.C. § 127(a)(1) (2021).
1
See 26 U.S.C. § 127 (2021).
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III. DURATION AND TERMINATION
This Educational Assistance Plan shall be deemed a pilot program and may be
discontinued at any time and without prior notice by the Cedar Rapids Community
School District’s Board of Directors (“the Board”) through a majority of affirmative votes.
Should the Board cease this Educational Assistance Plan, participants will be notified
and allowed to submit reimbursement for current approved education courses they are
enrolled in at the time of termination of the Educational Assistance Plan. No
reimbursement will be provided for any educational courses that begin after Plan
termination and notification.
Unless otherwise discontinued or extended by the Board, the Cedar Rapids
Community School District will provide course reimbursement pursuant to Section 127
of the Internal Revenue Code until June 30, 2024, for courses taken and completed
previous to this date.
IV. DEFINITIONS
a. Education – The term “education” in this Plan means both “Education for
Instructional Work” and “Education for Maintenance Work.”
b. Education for Instructional Work – The term “education for instructional work” in
this Plan means any form of instruction or training through the University of
Dubuque LIFE Program that improves or develops the capabilities of an
individual, but does not include education or training in sports, games or hobbies
unless required as part of a degree program or directly related to the Eligible
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56
Employee’s work responsibilities for the Employer. “Education for Instructional
Work” is not limited to courses that are job-related or part of a degree program.
c. Education for Maintenance Work – The term “education for maintenance work” in
this Plan means any form of instruction or training through a reputable
organization or entity that is considered coursework for the Eligible Employee to
obtain a state-issued journeyman or masters license in electrical, plumbing, or
mechanical or an associates or high degree in industrial maintenance or a similar
field, but does not include education or training in sports, games or hobbies
unless required as part of a degree program or directly related to the Eligible
Employee’s work responsibilities for the Employer. “Education for Maintenance
Work” does not include coursework that is completed during assigned work
hours, and coursework that is completed during assigned work hours is not
eligible for reimbursement. “Education for Maintenance Work” also does not
include in-service training or credits, and such in-service training or credits are
not eligible for reimbursement. “Education for Maintenance Work” also does not
include courses or programs that are duplicative and/or that the Eligible
Employee has already completed and received credit and/or received
reimbursement, and duplicative course are not eligible for reimbursement.
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57
d. Educational Assistance – The term “educational assistance” in this Plan means
any payment, by the District, of tuition or coursework expenses incurred by or on
behalf of an Eligible Employee for the Education of the Eligible Employee
(including, but not limited to, tuition and similar payment; but not including
payment for or provision of books, supplies, electronic hardware or software, and
other equipment; or tools or supplies which may be retained by the Eligible
Employee after completion of a course of instruction; or meals, lodging, or
transportation).
e. Eligible Employee – The term “eligible employee” in this plan includes for any
calendar year, any employee who is currently employed by the District working at
least twenty (20) hours per week; who has been employed by the District for at
least one (1) academic year without interruption prior to beginning coursework;
who remains employed by the District working at least twenty (20) hours per
week at the conclusion of the coursework for which reimbursement is requested
and who continues working at least twenty (20) hours per week for a period of at
least twenty-four (24) months after the conclusion of the coursework for which
reimbursement is requested; and who remains in good standing with the District
from the time the employee begins coursework through the conclusion of the
coursework for which reimbursement is requested.
f. Employer – The term “employer” in this Plan means the Cedar Rapids
Community School District (also referred to as “the District”).
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58
g. Plan – The term “plan” means the District’s Educational Assistance Plan made
pursuant to Section 127 of the Internal Revenue Code.
h. Successfully Complete – The term “Successfully Complete” in this Plan means
the Eligible Employee receives an overall grade of “C” or higher in a letter-graded
course, a “Pass” in a Pass/Fail course, or an equivalent grade in a course
utilizing a different grading structure at the conclusion of the course. An Eligible
Employee who withdraws from, is removed from, or for any reason does not
complete a course (i.e., course cancellation) has not met the requirement of
“Successfully Completing” the course and will not be eligible for reimbursement
for that course. Should an Eligible Employee withdraw from or be removed from
a course or the course is cancelled, the Eligible Employee must promptly notify
their supervisor.
V. ELIGIBLE EMPLOYEES
In order to be an Eligible Employee under this Plan, the employee must:
A. Be currently employed by the District working at least twenty (20) hours per week;
and
B. Have been employed by the District for at least one (1) academic year without
interruption prior to beginning coursework; and
C. Remain employed by the District working at least twenty (20) hours per week at the
conclusion of the coursework for which reimbursement is requested and continue
working at least twenty (20) hours per week for a period of at least twenty-four (24)
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59
months after the conclusion of the coursework for which reimbursement is
requested; and
D. Remain in good standing with the District from the time the employee begins
coursework through the conclusion of the coursework for which reimbursement is
requested.
Any employee that has been subject to or received any of following will not be
considered to be in “good standing” with the District and will be ineligible under this
Plan:
1. Any employee who has received any formal written reprimand and/or warning
within three months prior to seeking course approval pursuant to this Plan or
after receiving course approval pursuant to this Plan but prior to completing
coursework; or
2. Any employee who has been placed on any type of employee performance
improvement plan, including an Intensive Assistance Plan, within three months
prior to seeking course approval pursuant to this Plan or after receiving course
approval pursuant to this Plan but prior to completing coursework.
An Eligible Employee seeking Educational Assistance under this Plan must
comply with all applicable rules and procedures, including but not limited to eligibility
rules and approval and reimbursement procedures, as set forth in thisPlan or other
applicable policies and procedures of the Employer.
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60
VI. NOTIFICATION TO ELIGIBLE EMPLOYEES
The District will provide each Eligible Employee with reasonable notice of the
terms and availability of this Plan by making this Plan available for review by Eligible
Employees on the District’s web site. An Eligible Employee shall be entitled upon written
request to a paper copy of this Plan document.
VII. COURSEWORK APPROVAL
Eligible Employees who anticipate taking coursework, instruction, or training for
which they intend to seek reimbursement pursuant to this Plan must complete an
application form outlining the anticipated coursework and obtain approval from an
authorized representative of the District prior to enrolling in said coursework to qualify
for reimbursement under the Plan. The District will not reimburse for any coursework
that has not received proper approval by an authorized representative of the District
prior to the Eligible Employee starting the coursework.
VIII. REIMBURSEMENTS
Eligible Employees must pay their tuition directly to the institution providing the
coursework, instruction, or training to the employee. Upon Successful Completion of the
course, the Eligible Employee must complete a request form and provide an official
transcript or certificate of grades, a validated receipt, and proof of payment, for all items
in which the Eligible Employee seeks reimbursement within 45 calendar days of the end
of the course to qualify for reimbursement under the Plan. The District will not reimburse
any amounts already reimbursed by any financial assistance, scholarship, or any other
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61
financial benefit derived from public or private programs. The District reserves the right
not to reimburse for a request for reimbursement submitted beyond the timeframe
outlined herein. The District will reimburse the Eligible Employee within 45 calendar
days of the request and proper submission of supporting documents.
IX. BENEFITS
The District will provide benefits pursuant to this Plan to those Eligible
Employees who meet all of the requirements outlined in this Plan. The District will
provide an Eligible Employee up to five-thousand two-hundred fifty dollars ($5,250.00)
per calendar year as Educational Assistance reimbursement for any pre-approved
Education for Instructional Work coursework the Eligible Employee has Successfully
Completed. The District will provide an Eligible Employee an amount equal to one-half
(1/2) of the coursework fee up to five-thousand two-hundred fifty dollars ($5,250.00)
per calendar year as Educational Assistance reimbursement for any pre-approved
Education for Maintenance Work coursework the Eligible Employee has Successfully
Completed.
The benefits provided under this Plan consist solely of the Educational
Assistance described in the Plan. The benefits provided under this Plan are for the
exclusive benefit of the Eligible Employee. Spouses and children of the Eligible
Employee do not qualify to participate in this Plan, as such educational expenses
incurred for spouses and/or children of Eligible Employees is not subject to any type of
8
62
reimbursement pursuant to this Plan. This Plan shall not allow any Eligible Employee a
choice between educational assistance and other remuneration.
If the Eligible Employee shall cease to become or to remain an Eligible Employee
during the time period in which the Employee is taking coursework, receiving
reimbursement, or for the twenty-four (24) months following reimbursement (i.e., if the
Employee terminates their employment with the District prior to 24 months after receipt
of reimbursement), the Employee will be required to pay back to the District any
reimbursement amounts previously provided by the District to the Employee when the
Employee was not an Eligible Employee.
X. FUNDING
The District will pay approved educational benefit funds out of its general fund
assets. The District does not maintain a special fund to cover the benefits. Further, the
District does not require participants to make contributions as a condition of receiving
benefits.
XI. PROHIBITED PAYMENTS
Furthermore, this Plan is intended to benefit the Employer’s Employees in
general; and shall not discriminate in favor of or make payments in a discriminatory
manner to officers or highly compensated employees of the Employer. To this end, this
Plan prohibits payment of more than five percent (5%) of the amounts paid or incurred
by the District for Educational Assistance during the year for the class of individuals who
would be considered officers or highly compensated individuals/employees under the
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63
Code. This Plan will not be considered discriminatory merely because any Educational
Assistance that is available under the Plan to a non-discriminatory class of Eligible
Employees is utilized to a greater degree by officers or highly compensated employees
included in that class. Otherwise, the classification of Eligible Employees for any
Education Benefit Program must comply with the non-discrimination standards of Code
Section 410(b)(1)(B), without regard to the exceptions in Code Section 401(a)(5).
XII. TAX CONSEQUENCES
An Eligible Employee who receives any Educational Assistance benefits under
this Plan shall be responsible for any income or other tax liability arising from his or her
receipt of such benefits under this Plan, regardless of whether the Employer withheld
tax on those benefits. To the extent that any Eligible Employee receives from the
Employer under this Plan any Educational Assistance benefits that exceeds $5,250 in
a calendar year, such excess benefits shall be subject to federal and/or state income
tax and payroll tax withholding in accordance with federal and state law.
XIII. MISCELLANEOUS
This Plan shall not be deemed to constitute a contract between the Employer and
any Eligible Employee. Nothing contained in this Plan shall be deemed to give any
Participant or Eligible Employee the right to be retained in the service of the Employer
or to interfere with the right of the Employer to discharge any Eligible Employee at any
time, regardless of any effect that such discharge shall have upon him or her as a
Participant of this Plan.
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64
This Plan shall be construed and enforced according to the laws of the State of
Iowa, to the extent not preempted by any federal law.
11
65
Educational Assistance Plan Application for Coursework Approval
1. Employee Information
Employee Name: _______________________________________________________
Employee Position: ______________________________________________________
Employee Address: ______________________________________________________
City: _______________________ State: _______________ Zip: __________________
Start date with the District: _______________ Date of Application: _________________
2. Desired Coursework
a. School/University (check/complete one):
€ University of Dubuque LIFE Program or
€ Maintenance Certification/License/Degree at the following: ________
_______________________________________________________
b. Degree/License Sought: __________________________________________
c. Course(s) Seeking Approval:
Name of Course Location Dates of Course
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
d. Cost: _________________________________________________________
3. Statement of Intent Regarding Coursework/Degree:
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4. By signing below, I state that I have read and understand the District’s Section 127 -
Educational Assistance Plan and agree to abide by the terms of the Plan.
___________________ __________________________
Date Signature of Employee
Approved by:
_____________________________________________________________________________
Supervisor Name Department Date
________________________________Human Resources_____________________________
Name Department Date
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66
Educational Assistance Plan Application for Coursework Reimbursement
1. Employee Information
Employee Name: _______________________________________________________
Employee Position: ______________________________________________________
Employee Address: ______________________________________________________
City: _______________________ State: _______________ Zip: __________________
Start date with the District: _______________ Date of Application: _________________
2. Completed Coursework
a. School/University (check/complete one):
€ University of Dubuque LIFE Program or
€ Maintenance Certification/License/Degree at the following: ________
_______________________________________________________
b. Degree/License Sought: _____________________ and check/complete one:
€ Still Seeking Degree/License or
€ Degree/License Obtained (Date Obtained: ____________)
c. Course(s) Completed:
Name of Course Date Completed Grade Achieved
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
***MUST ATTACH TRANSCRIPT FOR ALL COURSES LISTED ABOVE***
d. Cost for All Completed Courses Listed Above: ________________________
***MUST ATTACH RECEIPT/BILL AND PROOF OF PAYMENT
FOR ALL COURSES LISTED ABOVE***
3. By signing below, I state that I have read and understand the District’s Section 127 -
Educational Assistance Plan and agree to abide by the terms of the Plan.
___________________ __________________________
Date Signature of Employee
Approved by:
_____________________________________________________________________________
Supervisor Name Department Date
________________________________Human Resources_____________________________
Name Department Date
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Educational Assistance Plan Reimbursement Repayment Agreement
I, _____________________, an Eligible Employee of the Cedar Rapids Community
School District, hereby state that:
● I have read and understand the District’s Section 127 - Educational Assistance
Plan documentation and agree to abide by the terms of the Plan.
● I have applied for reimbursement for my participation and enrollment in the
District’s Section 127 - Educational Assistance Plan, which is an educational
assistance program pursuant to Section 127 of the Internal Revenue Code.
● Following completion of the program for which reimbursement is sought, I
understand I will be required to provide the District with a copy of my final
transcripts for all coursework in order to be eligible to receive any reimbursement.
● I acknowledge and understand that pursuant to Section 127 of the Internal
Revenue Code, I will be reimbursed no more than five-thousand two hundred fifty
dollars and zero cents per calendar year ($5,250.00/year) for qualified and
approved courses.
● I acknowledge and agree that in the event my employment with the District ends,
whether voluntary or terminated, prior to the expiration of twenty-four (24) months
after the date of reimbursement, I will be required to pay back the full amount of
the reimbursement.
● I acknowledge and agree that, to the extent permitted by law, the amount of
reimbursement paid to me under this Educational Assistance Plan Reimbursement
Repayment Agreement may be deducted from my last pay and/or any other sums
due to me from District; and I specifically authorize said payroll deduction.
● I acknowledge and agree that, in the event such withholding is insufficient to repay
the full amount I owe, I will be responsible for repaying the difference between the
amount deducted from my pay and the amount I owe under this Educational
Assistance Plan Reimbursement Repayment Agreement.
By my signing below, I understand, acknowledge, and agree to comply with the
provisions of the Program, the Plan, and those specific statements outlined above.
___________________ __________________________
Date Signature of Employee
Approved by:
_____________________________________________________________________________
Name Department Date
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RESOLUTION ESTABLISHING A QUALIFIED EDUCATIONAL ASSISTANCE PLAN
WHEREAS, pursuant to Iowa Code section 279.8, the Board is authorized to
make rules for its own government and that of the directors, officers, employees,
teachers, and pupils; and
WHEREAS, pursuant to Iowa Code section 279.12, the Board may specifically
approve reimbursement for tuition paid by licensed school employees for courses
approved by the Board; and
WHEREAS, the State of Iowa, including the Cedar Rapids Community School
District, is experiencing a shortage of skilled employees, including a shortage of
teachers and professional maintenance employees, such that it has become difficult to
fill and maintain the number of staff to meet the needs of the District; and
WHEREAS, the Board of Directors of the Cedar Rapids Community School
District finds it to be in the best interests of the District to offer a program to existing and
new staff that will assist in paying coursework and tuition costs to pre-approved learning
institutions in the furtherance of training, licensure, and/or certification relevant to the
needs of the District; and
WHEREAS, the public purpose of this program is to reduce staff turnover,
encourage retention of existing staff, fill high-need employee shortage areas within the
District, create skilled employees from within our current workforce, and provide an
incentive to new applicants to help ensure that the District can maintain its mission of
providing a high-quality education to its students.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE CEDAR RAPIDS COMMUNITY SCHOOL DISTRICT THAT:
1. The Board hereby authorizes and approves the Superintendent to create
and facilitate an educational assistance reimbursement program for eligible employees
that may include actual coursework and tuition costs and other qualified expenses, not
to exceed the IRS statutory maximum, currently $5,250 (five thousand two hundred fifty
dollars), per calendar year towards completion of relevant instruction and coursework
that leads to additional skills and training for Employees of the District
PASSED AND ADOPTED this ____ day of _______, 2023.
_______________________________
Board President
ATTEST:
__________________________
Board Secretary
69
Contact Person
Karla Hogan
Recommended Action
It is recommended that the Board of Education approve change order #5 to Larson Construction for the
2023/24 New Elementary at the Arthur ES Site Project (Trailside Elementary).
Details
Larson Construction is the contractor for this project with a contract amount of $29,509,702.78, and the
source of funding is the Secure an Advanced Vision for Education fund (SAVE).
Larson Construction is requesting a Change Order in the amount of $26,863.62, for a new contract
amount of $29,536,566.70.
● COR #010R results from an unforeseen condition requiring storm structure
revisions.
● COR #012 results from an owner’s request to omit inertia bases from base
mounted pumps.
● COR #013 results from an unforeseen condition requiring tile revisions due to
unavailability.
● COR #014 results from an owner’s request to omit tnemec paint at support
angles.
● COR #015 results from an error or omission on the plans and specifications
requiring dock leveler.
● COR #016 results from an owner’s request to decrease the restroom partition
wall height in area C restroom.
● COR #017 results from an error or omission on the plans and specifications
requiring 6” columns at grid J, second floor area B.
● COR #018 results from an owner’s request to delete cafeteria floor boxes.
● COR #019 results
Supporting Documents
G701-2017 22219000 - Trailside Change Order 005 - OPN_Larson Signed
VII. viii. Approval – 2023/24 New Elementary at the Arthur ES Site Project (Trailside Elementary) -
Change Order #5
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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Contact Person
Craig Barnum
Recommended Action
It is recommended that the Board of Education approve the Data Sharing and Use Agreements between
the Cedar Rapids Community School District and Coe College for the 2023-2024 School Year.
Details
The Board is asked to consider the approval of the Data Sharing Agreement for Cedar Rapids Community
Schools to provide data for the following:
Coe College – This project is intended to utilize student-level data to assess the impact of the KOC
program on the lives of the individuals it serves. The project team will coordinate with the Cedar Rapids
School District (CRSD) to collect, visualize, and analyze data across various groups. The project will
produce two final deliverables for Zach Johnson Foundation (ZJF) staff and Board members. First, we will
produce a report that provides a descriptive analysis of the typical KOC student profile. This report will
consist of several figures, tables, and infographics that the ZJF staff can use in their constituent and
stakeholder communications. The second deliverable will formally assess the KOC program’s statistical
impact. In essence, we will explore the statistical differences between KOC and non-KOC students
before and after the program was created. This work will be conducted by Assistant Professor of
Economics, Dr. Chelsea J. Lensing and Associate Professor of Economics and the Henry B. Tippie Chair in
Business and Economics, Dr. Drew E. Westberg. These materials will be delivered to ZJF staff in
accordance with the workplan (see attached) and in formal presentations to the Board and staff.
Supporting Documents
23-24 Coe College DSA - 12.15.23
VII. ix. Agreement – Cedar Rapids Community School District and Coe College - Data Sharing & Use -
2023-2024 School Year
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
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Contact Person
Karinne Tharaldson
Recommended Action
It is recommended that the Board of Education approve the Agreement between the Cedar Rapids
Community School District and School-Based Health Alliance.
Supporting Documents
SBHC Technical Assistance_Cedar Rapids_Consulting_$31860_2023.12.12 (1).docx
VII. x. Agreement - Cedar Rapids Community School District and School-Based Health Alliance
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
77
PROFESSIONAL SERVICES AGREEMENT
IDENTITY OF
ORGANIZATION
School-Based Health Alliance
1032 15
th
St. NW, Suite 365, Washington, D.C. 20005
Business Telephone: (202) 638-5872
Tax ID: 54-1752058
IDENTITY OF
CLIENT
Cedar Rapids Community School District
Contact: Sam Pape
Educaonal Leadership and Support Center
2500 Edgewood Rd NW Cedar Rapids, IA 52405
Phone: 319-558-3613
Email: [email protected]
WHEREAS, the pares hereto desire to enter into a wrien agreement (hereinaer referred to as “Agreement”) under which
the School-Based Health Alliance will provide services as a contractor to Cedar Rapids Community School District
(hereinaer referred to as “Client”). The pares hereto, intending to be legally bound hereby, agree as follows:
The School-Based Health Alliance agrees to perform the work described in Aachment A:
Scope of Services
In payment for the Scope of Services, the Client agrees to provide the School-Based Health
Alliance $31,860.
Payment shall be made to the School-Based Health Alliance by the Client upon compleon
of each deliverable and within 30 days of receipt of invoices for payment.
Such payment shall constute full compensaon for all services provided by the School-
Based Health Alliance pursuant to this Agreement.
All payments by the Client under this contract shall be made by electronic funds transfer
(EFT) to the School-Based Health Alliance. ACH/EFT payments are more convenient, efficient,
and secure. The School-Based Health Alliance will provide the Client with banking
informaon for the electronic payments upon full execuon of this agreement.
Should travel or meeng expenses be expected, a budget for such expenses shall be
submied by the School-Based Health Alliance for approval by the Client prior to such
expenses being incurred. The Client will reimburse travel and meeng expenses to the
School-Based Health Alliance aer the submission of an invoice for expenses incurred.
The School-Based Health Alliance is not an employee of the Client, but an independent
contractor. The School-Based Health Alliance is solely responsible for all maers relang to
the payment of its employees, including compliance with workers’ compensaon, and any
and all applicable federal, state, and local taxes.
Work performed under this agreement shall remain the property of the School-Based Health
Alliance with the excepon of materials developed exclusively for the Client (i.e., findings,
reports). The Client shall not use School-Based Health Alliance’s name, logo, or likeness in
any press release, markeng materials, electronic email markeng, campaigns or blasts,
newsleers, or other public forum without School-Based Health Alliance’s prior wrien
consent.
This Agreement shall be effecve on signature of both pares and shall terminate on
10/31/24 unless terminated sooner by one of the pares or extended by agreement of both
pares.
WORK TO BE
PERFORMED
1.
TERMS OF PAYMENT2.
ELECTRONIC PAYMENT3.
REIMBURSEMENT OF
EXPENSES
4.
FEDERAL, STATE AND
LOCAL PAYROLL TAXES
5.
PRODUCT
OWNERSHIP/
PUBLICATION
6.
TERM OF AGREEMENT7.
1
PROFESSIONAL SERVICES AGREEMENT
Either party may terminate this Agreement at any me for no cause with 30 days advance
noce in wring.
Upon terminaon of the Agreement, the School-Based Health Alliance shall cease all work
and deliver all materials belonging to the Client. Upon the effecve date of terminaon,
there shall be an accounng conducted by the School-Based Health Alliance requesng
immediate payment for all services rendered up to the effecve terminaon date.
Neither party has the authority to enter into contracts or agreements on behalf of the other
TERMINATION8.
CONDUCT UPON
TERMINATION
9.
NO AUTHORITY TO 10.
78
party. This Agreement does not create a partnership or agency relaonship between the
pares.
The School-Based Health Alliance declares that it has complied with all federal, state, and
local laws regarding business permits and licenses that may be required to carry out the work
to be performed under this Agreement.
Any noce given in connecon with this Agreement shall be given in wring and shall be
delivered either by hand to the party or by cerfied mail, return receipt requested, or by
courier to the party at the party's address stated herein. Any party may change its address
stated herein by giving noce of the change in accordance with this paragraph.
The School-Based Health Alliance and Client, as the case may be, shall indemnify the other
party for, and hold it harmless against, any loss, liability, or expense, including aorney's fees,
that the other party may incur, as a result of any act of sole negligence or failure to act of
School-Based Health Alliance or the Client, as the case may be, that gives rise to a claim for
damage or loss by a third party. It is the intent of this paragraph that each of the School-
Based Health Alliance and the Client shall be alone responsible for the legal consequences of
their own acts and protect the other from such consequences.
Any dispute under this agreement or related to this Agreement shall be decided in
accordance with the laws of the District of Columbia.
This document contains the enre agreement between the pares and supersedes all prior
oral or wrien agreements. All modificaons to this Agreement must be in wring and
signed by both pares.
If any part of this Agreement shall be held unenforceable, the rest of this Agreement will
nevertheless remain in full force and effect.
The School-Based Health Alliance makes no warranes, express, or implied, concerning the
results of this Agreement or the ownership, merchantability, or fitness for a parcular
purpose of such results. Neither Party shall be liable for any direct, consequenal, or other
damages suffered by the other Party or any others as a result of this Agreement.
School-Based Health Alliance Cedar Rapids Community School District
__________________________________
Robert Boyd
President/CEO
________________________________________
Chris Gibson
Director of Student Services
BIND CLIENT
DECLARATION BY
INDEPENDENT
CONTRACTOR
11.
HOW NOTICES SHALL
BE GIVEN
12.
HOLD-HARMLESS
CLAUSE
13.
CHOICE OF LAW14.
ENTIRE AGREEMENT15.
SEVERABILITY16.
WARRANTIES17.
2
PROFESSIONAL SERVICES AGREEMENT
Date Date
Contract Manager: ________________________________ Funder: ___________ Date
Received:_________________
79
3
PROFESSIONAL SERVICES AGREEMENT
Aachment A: Scope of Services
Phase One: Determining Roles & Responsibilies
(Deliverables 1 and 2 recommended to occur during the SAME in-person visit)
Cost
$4,500
$3,000
$4,500
SBHC 101 training (in-person recommended)1.
Time: four-hour traininga.
Recommended aendees: SBHC staff, clinical and administrave staff from each partner organizaon, school administratorb.
Content:c.
Introducons and orientaon to the scope of worki.
SBHC 101, including an overview of school-based health care models, an overview of naonal data on SBHCs, and a
discussion of the evidence base for SBHCs
ii.
Overview of Core Competencies for School-Based Health Careiii.
Virtual tours of SBHCs, including discussion of facilies, services and staffing, and workflowiv.
Introducon of SBHC Start-Up Work Planv.
Conversaons with key partners, who may include: school nurses, school administraon, Eastern Iowa Health Center, St. Luke’s Hospital
(in-person recommended)
2.
SBHC planning leads will coordinate one-hour meengs for School-Based Health Alliance to meet with key stakeholder groups.a.
School-Based Health Alliance will facilitate conversaons to learn about each partner’s capacity, strengths, and needs. SBHA will
request that each partner share average reimbursement rates by payor types, which will be considered a factor when assessing
sponsorship and staffing model opons.
b.
School-Based Health Alliance will facilitate a debrief with SBHC planning leads c.
Coaching on SBHC sponsorship, partnerships, and staffing model (in-person or virtual)3.
Half-day workshop with SBHC leads to review of sponsor responsibilies and staffing models, review sample Pro Formas by
sponsor type and staffing models (workshop me can be split over two days)
a.
Following the workshop, SBHC leads will meet with key partners, determine partner roles and responsibilies, idenfy sponsor,
and idenfy the desired staffing model within 30 days. SBHA will be available to answer quesons and offer feedback throughout
this process.
b.
SBHC sponsor will review and update the SBHC Pro Forma and share with SBHA for feedback.c.
4
80
PROFESSIONAL SERVICES AGREEMENT
Phase Two: Strengthening Partnerships & Planning for Sustainability Cost
Up to
$19,860
Phase Two deliverable descripons
One-hour capacity-building calls with the SBHC team (health and educaon) (virtual)
Self -Assessment coaching (virtual)
The SBHC Self-Assessment tool captures a snapshot of how well an SBHC employs best pracces in the areas of partnerships, care management,
and business operaons. These three categories represent the interacng areas of High Quality Pracce, Strong Partnerships, and Sound Business
Model that drive SBHC sustainability. This work is done using a team-based approach. The results will assist the SBHC team to idenfy and
priorize areas for improvement. The self-assessment results establish a baseline against which the SBHC team can develop an improvement plan
and measure progress.
Over the course of two coaching calls with school partner and health partner(s):
Capacity-building offerings to be determined based on progress and needs. See descripons of each deliverable below.4.
One-hour capacity-building sessions with SBHC planning leads (virtual)……………………………………………………..$1,500 per sessiona.
Self-Assessment coaching (virtual)………………………………………………………………………………………………………….…..$3,000b.
Nuts & Bolts training (virtual or in-person)………………………………………………………………………………………………….$4,500c.
Site visit to exemplary SBHC (in-person)………………………………………………………………………………………………………$4,750d.
SBHC Year 1 business plan coaching (virtual or hybrid)………………………………………………………………………………..$3,000e.
Travel costs……………………………………………………………………………………………………………………………………varies, see esmates belowf.
For calls, the SBHC team will prepare and share the agenda five business days before the calls. Examples of possible topics include
(but are not limited to): business planning, MOUs, engaging stakeholders, governance, quality improvement, outreach and markeng,
benchmark development, strengthening school partnerships, navigang policy challenges, and youth development.
●
Alternavely, technical assistance me can be used for SBHA consultant to review and prepare feedback on documents and materials.●
SBHA will parcipate in calls, jointly idenfy topics for planning team calls, and prepare and follow up as indicated.●
Session 1: training and review of Self-Assessment tool.●
Homework between sessions: SBHC team will complete Self-Assessment and share with SBHA for review.●
Session 2: review and discuss SBHC team’s completed Self-Assessment.●
5
PROFESSIONAL SERVICES AGREEMENT
Nuts & Bolts training (virtual or in-person)
Site visit to exemplary SBHC (in-person)
SBHC Year One business plan coaching (virtual or hybrid)
Travel costs
Esmated travel costs per visit
Time: Four hour training●
Recommended aendees: SBHC team, clinical and administrave staff from each partner organizaon, HIT staff from lead health
partner
●
Content:●
Discussion of differences in pracce for FQHCs and SBHCs ●
Strong partnerships: partnerships assessment; strategies for communicang across health and educaon; idenficaon of
crical MOU elements including review of sample MOUs; innovave examples of healthcare and educaon working together
to reduce non-academic barriers to learning.
●
High-quality pracce: strategies for effecve data extracon and reporng, roune workflow and data analysis, measuring
quality indicators; overview of our Naonal Performance Measures for School-Based Health Centers (clinical and business
measures).
●
Sound business pracces: introducon to year one business planning●
Recommended aendees: SBHC team, clinical and administrave staff from each partner organizaon●
SBHA will idenfy exemplary SBHC(s) and coordinate site visit(s) for client. ●
SBHA will parcipate in visit(s) to facilitate discussion and learning. ●
SBHA will share a list of Quesons to Ask at an SBHC Site Visit for reference.●
Session 1: training and review of sample Year One Business Plan and Year One Business Plan Work Plan.●
Homework between sessions: SBHC team will complete Year One Business Plan and share with SBHA for review.●
Session 2: review and discuss SBHC team’s completed Year One Business Plan.●
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hotel (3 nights x 2 consultants) $1,200
airfare (round trip flights to Cedar Rapids x 2 consultants) $1,200
6
PROFESSIONAL SERVICES AGREEMENT
per diem (3 days x 2 consultants) $360
rental car $350
TOTAL $3,110
7
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Contact Person
Karinne Tharaldson
Recommended Action
It is recommended that the Board of Education approve Melissa Summer’s mentoring and teaching artist
residency services for Johnson STEAM Academy between 1/8/24 - 2/29/24.
Details
The CRCSD’s Future Ready Magnet Schools project was awarded a Magnet Schools Assistance Program
(MSAP) grant in the fall of 2022. Johnson STEAM Academy is an MSAP project school whose magnet
program revisions include an enhanced focus on the arts and art integration.
Melissa Summers is a retired Johnson STEAM Academy music teacher and Arts Integration Specialist
who provides arts integration educator mentoring, and teaching artist residencies. The primary services
provided through this agreement include:
A 10-week, 30-hour teaching artist residency with 3rd grade students and teachers.
Coordination and collaboration with a representative of Johnson STEAM Academy prior to the
scheduled professional learning.
100% of the cost will be financed with Federal money awarded by the Magnet School Assistance
Program (MSAP) grant.
Supporting Documents
Summer Contract 12.18.23
VII. xi. Agreement - Cedar Rapids Community School District and Melissa Summers: Teaching Artist
Residency - 2023-2024 School Year
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
83
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Contact Person
Karla Hogan
Recommended Action
It is recommended that the Board of Education approve the Purchasing Tabulation - Micro School Buses
for the 2023-2024 School Year.
Details
CRCSD is in need of micro buses with wheelchair accessibility to support special services student
transportation. Special services funds will be allocated in the 2023-2024 school year for two - micro
buses.
District bidding procedures were used to identify the source for purchase. The award will be made from
the lowest responsive and responsible bidder based upon total cost considerations including, but not
limited to, the cost of the goods and services being purchased, availability of service and/or repair,
delivery date and other factors deemed relevant.
Three bids were received and evaluated.
Supporting Documents
Tabulation - Sheet1
VII. xii. Purchasing Tabulation - Micro School Buses - 2023-2024 School Year
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
85
MICRO SCHOOL BUS BID TABULATION
VENDOR AMOUNT QUOTED TOTAL COST NOTES
SCHOOL BUS SALES 2 GM G5 $256,708.00
THOMAS TRUCKING 2 MINOTOUR DRW 051MS $108,000.00
Incomplete; Vendor also withdrew their bid.
HOGLUND BUS 2 COLLINS DES16WR $283,798.00
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Contact Person
Karla Hogan
Recommended Action
It is recommended that the Board of Education approve the agreement between Cedar Rapids
Community School District and CrisisGo.
Details
CrisisGo is a technology platform that will enhance the safety and security measures in our learning
environments. With this platform, we will be able to monitor and track any suspicious activity in real time,
and the system will automatically alert the relevant authorities in case of any threat. We have also put in
place a comprehensive training program for our staff to ensure that they are well-equipped to use the
platform and respond to any emergency.
Supporting Documents
Cedar Rapids Community School District - Safety iResponse - 3-Year Price Quote
VII. xiii. Agreement - Cedar Rapids Community School District and CrisisGo - 2023-2024 School year
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
87
Cedar Rapids Community School
District - Safety iResponse - 3-Year
Price Quote
Quote created: September 25, 2023 Reference: 20230925-094110069
Cedar Rapids Community School District
720 7TH AVE. SW
Cedar Rapids, IA 52405
United States
Janessa Carr
jcarr@crschools.us
(319)-558-4744
Justin Schaefer
jschaefer@crschools.us
319-721-7647
Comments
Thank you for evaluating CrisisGo for your crisis preparation and response platform. Please
review this information and contact me with any questions you have. We look forward to
working with you.
Contract Start Date: March 1, 2024*
Contract Term: 3 years
1st Year: $60,130
2nd Year: $52,630
3rd Year: $52,630
Billing Options (check one)
__X__ Bill annually (multiple invoices)
_____ Pay full term (one invoice)
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Products & Services
*Implementation and app use is available upon receipt of signed Agreement, with no
payment needed until Contract Start Date noted above.
Ed Renshaw - Regional Sales Manager CrisisGo Inc.
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Safety iResponse (3-year contract) (2023 Edition)
Per user/student (min. 500) per year.
Safety iResponse provides staff members with easy-to-use safety tools that assist
them in confidently completing their tasks. Our platform empowers your staff
members to recognize, prepare, address, and review incidents at all levels and to
gain knowledge and experience along their designated pathways. It can be
accessed on our app and through any web browser.
From daily emergency to critical crisis, deliver critical alerts and messages to staff,
students, parents and visitors via mobile/desktop app and email in the fastest and
flexible way. Built for high throughput emergency communication, capacity,
reliability and security is highly guaranteed.
SAFETY PLAN:
-Digitalize Organization's Safety Plan into Actionable Role Based Checklists -
available on-line and off-line.
-Digital Maps, Documents and Emergency Contacts - available on-line and off-line.
-Drill Management. (drill planning, schedule, pre and post drill report/dashboard)
EMERGENCY COMMUNICATION and SITUATION AWARENESS
CrisisGo iControl (Powerful and easy-to-use, this web-based version of the CrisisGo
application brings together your community with one virtual safety command
center and dashboard, which can be accessed on any type of device.
-Instant Alert for Variety of Threats (One Place to Warn).
-Customizable "Amber" Alert Types, Sounds, Icons.
-Personal Panic Notification to Designated Personnel with Optional GPS Tracking.
-Immediate Notification to all Necessary Staff
-One-way and Two-way Communication Including Multimedia Options.
-Multiple Groups for Team Incident Management.
-Escalation of Alerts, Panics, and Reports to Upper Level Managers and/or First
Responders
-Emergency Mass Notification - email
- Cabinet Reports
- Staff, visitors, parents receiving Alert, checklist, map, checkin, roster event, report,
with no login, nor app required.
NON-EMERGENCY COMMUNICATION
Staff notification for non emergency matters, allow users to filter staff from user list,
and then send notification by app or email.
ACCOUNT FOR PEOPLE
-Personnel Check-In - account for people during/after incident. (Roster is SIS
integration).
-Safety CheckIn - Customizable/Flexible Scheduled Online Survey (Students,
15,000x $2.00 / year
for 3 years
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Parents, Citizens, Residents...) | Multiple Channels Delivery (SMS (if purchased),
Email, App)
ESCALATION
- During the response process of critical situation, escalate staff and students
situation awareness with first responders and law enforcement to facilitate
collaboration and rescue.
INTEGRATION
-AlertGateway Email - Activate CrisisGo Alerts and Notifications via Inbound Email
(like IT alerting)
TRAINING, SUPPORT AND PLATFORM
-Rollout Supporter to Help safety leaders to distribute login credentials, training
resource, guidance to facilitate rollout process of CrisisGo safety tool.
-Embedded CrisisGo academy training center
-Geo-Redundant Platform, AWS Scalability and Redundancy
- FirstNet Verified. Available on Multiple Devices (IOS, Android, Windows, Mac,
Chromebook) and Web browsers.
- Automated User Management with SSO/SAML
- 24/7/365 Support
Activation/Account Set-Up/Implementation. (2023 Edition)
One-time fee for projects over 4 sites
Includes activation of license(s), account set-up and implementation services for
new CrisisGo accounts.
15,000x $0.50
API Student Roster Sync - SIS Sync (others)
per database
1x $595.00 / year
for 3 years
Syncing with LDAP, Active Directory, ADFS, SSO
per database per year
1x $395.00 / year
for 3 years
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CrisisGo Safety Reunification Manager (SRM) (2023 Edition)
Per student per year.
CrisisGo Safety Reunification Manager (SRM) is a standalone service or added to
existing Safety iResponse deployment, or working in conjunction with customer
existing emergency notification system (s) like paging system or mass notification
systems.
CrisisGo SRM main benefits:
- provides capabilities to school to get real time update of student and teacher
safety status;
- facilitate the process to reunify students with parents;
- provide transparent situational awareness to first responders to rescue students
and teachers in dangers;
-connect safety team, teachers, first responders, parents with managed 2 way
emergency communication.
CrisisGo SRM main features:
-Real time student and staff safety status management (Roster event, checkIn)
-Digital reunification management - Fully aligned with I Love You Guys Foundation
Standard Reunification Methodology
-Community connection for transparent situational awareness of student and staff
safety status to first responders
-Two-way emergency communication channel to connect every stakeholder
-Auto synchronization with all major SIS systems
-Auto synchronization with LDAP to manage staff information
-Single Sign On
-Web based safety client and safety command center without mandatory app
downloading for parents
-Mobile and desktop apps available
15,000x $0.50 / year
for 3 years
CrisisGo Direct911 (2023 Edition)
Per site per year.
Provides accurate details along with 911 call. When a CrisisGo Alert is escalated to
911, CrisisGo Direct911 will transmit location information to the 911 Call taker,
anywhere in the US, without the need to use CrisisGo technology at the PSAP. Every
PSAP supporting E911 will get CrisisGo Direct911 location information.
31x $295.00 / year
for 3 years
CrisisGo Academy Services (>10k users/students)
Unlimited access during the term of the contract to CrisisGo Academy Learning
Management Platform, In-App Learning Center, Training Toolkits, and live weekly
Webinars to assist with initial and refresher learning.
1x $4,995.00 / year
for 3 years
92
Annual subtotal $52,630.00
One-time subtotal $7,500.00
Total $60,130.00
Signature
Signature Date
Printed name
This quote expires on March 31, 2024
Purchase terms
Quote is valid through March 31, 2024.
All Fees corresponding to all one-time and first year of service must be paid in advance of
the activation of CrisisGo Services listed in the Quote.
Taxes (if applicable) and Shipping (if any) are not included in the quote.
Please provide:
-Tax exemption ID or certificate:
-For the Invoice, please provide the following information:
Name of Billing Contact:
Email:
Phone:
Billing Address:
-If a Purchase Order will be used:
PO#:
PO Date:
Purchase Orders should be made out to CrisisGo. Click here for a copy of CrisisGo's W-9 form.
By signing I acknowledge that I have read and agree to the CrisisGo Terms of Use.
93
Questions? Contact me
Ed Renshaw
Regional Sales Manager
erenshaw@crisisgo.com
+16185275407
CrisisGo Inc.
800 W El Camino Real Suite 180
Mountain View CALIFORNIA 94040
United States
94
Contact Person
Karla Hogan
Recommended Action
It is recommended that the Board of Education approve the Preliminary Documents and Schedule for the
Kingston Stadium —ADA Locker Room Upgrades Project.
Details
The Administration herewith submit specification, and form of contract for Cedar Rapids Community
School District—Kingston Stadium—ADA Locker Room Upgrades Project.
Schedule leading to award of contract:
Notice of Public Hearing Publish January 3, 2024
Hold Public Hearing 5:30pm January 8, 2024
Notice to Bidders Publish January 10, 2024
Receive Bids 2:30 January 30, 2024
Award Contract February 26, 2024
This project consists of ADA upgrades to the locker room at Kingston Stadium. The Architect’s estimate
for construction is $650,000 and the funding source for this project is PPEL.
Supporting Documents
2024.01.03 Architect's Opinion of Probable Cost - Kingston Lockers (1)
VII. xiv. Preliminary Approval — Kingston Stadium — ADA Locker Room Upgrades Project
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
95
1101 O l d M ar i o n R o a d N E ■ C e d a r R a p i d s , I o w a 5 2 40 2 ■ t. 3 1 9 . 8 6 2 . 0 3 8 4 ■ w w w . s o l u m l a n g a r c h i t e c t s . c o m
January 3, 2024
Mr. Chris Gates
Building and Grounds Manager
Cedar Rapids Community School District
2500 Edgewood Road NW
Cedar Rapids, IA 52405
RE: Probable Cost of CRCSD 2023-24 Locker Room Renovation – Kingston Stadium
Dear Chris:
In accordance with Iowa Code 38.3(2), the total probable cost of labor, materials,
equipment, and supplies (excluding architectural & engineering design and construction
services) for the above-mentioned project is as follows:
Total Estimated Cost of Construction: $650,000.00
Respectfully,
Darci K. Merrill, AIA, NCARB
Solum Lang Architects
*The Architect, as a design professional familiar with the construction industry, has prepared the Opinion of Probable
Construction Costs. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor,
materials, or equipment, over the Contractor’s method of determining bid prices, or over competitive bidding, market, or
negotiation conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices
will not vary from the Opinion of Probable Construction Costs.
06.30.2025
5.10.2023
96
Contact Person
Karla Hogan
Recommended Action
It is recommended that the Board of Education approve the Purchasing Tabulation - Kennedy HS Show
Choir Nationals for the 2023-2024 School Year.
Details
Show Choir competitions are large features for students who can showcase their musical and dance
talents amongst schools from around the country. Show Choir Nationals gather elite competitive groups
to participate and provide the best performance judged by current educators who have worked in show
choir themselves or who have remained active in judging.
Show Choir Nationals is now in their 23rd year and hosting their 21st competition at the Grand Ole Opry
in Nashville, Tennessee. Kennedy High School Show Choir qualified to participate and would like to send
149 students to compete in March 2024.
Student activity funds will be used to cover the cost of registration, which includes entry, lodging, and
fees. The purchase is considered a sole source.
Supporting Documents
SCN additional info (1)
VII. xv. Purchasing Tabulation - Kennedy HS Show Choir Nationals
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
97
98
99
Contact Person
Craig Barnum
Recommended Action
It is recommended that the Board of Education approve the Purchasing Tabulation for Staff
Chromebooks – for Elementary School Teachers, Administrators, Meet and Confer Groups.
Details
As part of Technology's annual device refresh cycle, we plan to purchase new Chromebooks for the
Elementary Staff for the 23-24 fiscal year.
We would like to purchase the Lenovo Flex5 Chrome i5
CRCSD will be utilizing a cooperative purchasing agreement. NCPA Promark 01-96 contract pricing
through Sterling.
Supporting Documents
Cedar Rapids - Lenovo Flex 5 Chromebook- Q-00575862 (1)
VII. xvi. Tabulation - Staff Chromebooks – for Elementary School Teachers, Administrators, Meet and
Confer Groups
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
100
Quote No. Date
12/202023
Re
f. No. Exp. Date
1/19/2024
FOB
Contract
Destination NCPA PROMARK 01-96
Line No. QTY Part Number Description Unit Price Extension
1 875
83AKS01000
ASSEMBLY Lenovo Flex5 Chrome i5, 16gb, 256, no
pen, ZTE. WARRANTY 3Y Courier/Carry-in,
PROTECTION 3Y ADP Add On, Chrome OS Zero-
Touch Enablement Service, I51245U UMA 16G BL,
4 Cell Li-Polymer 51Wh, 1080P FHD with Dual
Microphone, Storm Grey, 14 WUXGA GL 300N MT
N, Fingerprint Reader14wuxga 300N T FHD GY
Aadt, No Pen, 16 GB LPDDR4X-4266MHz
(Soldered), 45W USB-C 30% PCC 3pin AC Adapter -
US, 12th Generation Intel® Core™ i5-1245U
Processor (E-cores up to 3.30 GHz P-cores up to
4.40 GHz), 256 GB SSD M.2 2242 PCIe Gen4 TLC,
Wi-Fi 6E 2x2 AX & Bluetooth® 5.1 or above
$628.87 $550,261.25
2 875
CROSSWDISEDUNEW
Google Chrome Management Console License -
Education
$32.00 $28,000.00
TOTAL 578,261.25$
Quotation Comments
Terms and Conditions
All products and services sold, licensed, resold, distributed, and provided (as applicable) by Sterling are subject to Sterling’s Return Guidelines
(located at https://sterling.com/contact/return-information/) and the terms and conditions (if any) imposed by the applicable Sterling Partner (the
original manufacturer, seller, licensor, or provider).
Ask your Sterling Account Manager about our Complete Ship Services: An efficient, convenient, and secure way to receive your order.
Q-00575862
Cedar Rapids - Lenovo Flex 5 Chromebook
Estimated Lead Time
30 Days ARO Estimated
Terms
Net 30
Sterling Account
Manager
Angie Sexton
303 Centennial Drive
North Sioux City, SD 57049 P:
(605) 242-4037
F: (605) 242-4001
angie.sexton@sterling.com
Customer Information
Cedar Rapids CSD
Jacqueline Collingwood
2500 Edgewood Rd NW
Cedar Rapids, IA 52405
P: (319) 558-1262
F: (319) 398-2164
[email protected]
CAGE: 06AP0 | DUNS: 938836541 | UEID: YZTLALWM4UC7
101
VIII. Action Items
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
102
Contact Person
Karinne Tharaldson/Karla Hogan
Summary
1. Per Iowa Code, the School Board is required to approve the Resolution regarding At Risk and Drop-
Out modified supplemental funding associated with At Risk and Dropout Prevention programs.
2. The Cedar Rapids Community School District utilizes Modified Supplemental Aid (Drop-Out/At-
Risk funds) to provide programming and support for the following programs and areas:
1. Metro Staffing
2. Credit Recovery Teachers and Paras
3. I-Jag Contracted Services
4. Learning Supports Liaisons
5. School Counselors
6. School Resource Officers
7. Engagement Specialist/Facilitators/Behavior Technicians/Health Services Interventionists
8. Supplemental Contracted Services
3. The Drop-Out/At-Risk prevention programs serve drop-out, potential drop-out, and at-risk
students in all buildings in grades K-12. The requested modified supplemental aid funding for
2024-2025 is $6,161,254.00.
4. The application has been completed and is now pending the Board’s approval before being
submitted to the Iowa Department of Education.
Recommended Action
It is recommended that the Board of Education approve the Resolution - Modified Supplemental Aid
Application for Drop-Out/At-Risk Prevention for the 2024-2025 School Year.
Goals
1. Strategic Pillar: Elevate Students' Plans, Pathways, and Passions
A. Strategic Anchor: Student Achievement
B. Strategic Anchor: Equitable Student Outcomes
C. Strategic Anchor: Safe and Secure Learning Environment
D. Strategic Anchor: Graduating College and Career-Ready Students
Supporting Documents
VIII. i. Resolution – At Risk/Dropout Prevention Funding – 2024-2025 School Year
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
103
2024 RESOLUTION - at-risk and dropout.docx
2024 Exhibit-Resolution
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
104
RESOLUTION
At-Risk and Dropout Prevention Funding
Cedar Rapids Community School District – Board of Directors
Be it resolved, the Cedar Rapids Community School District shall approve the Resolution for
funding and approving the District Dropout Prevention program in Fiscal Year 2025 at maximum
allowable levels through a combination of General Fund resources and Modified Supplemental
Amount, the SBRC application completed prior to January 15th,
t
2024. The FY2025 Dropout
Prevention funding levels are as follows: $2,053,751 from general fund, (Modified Supplement
Amount) $6,161,254 as provided in the funding formula. Modified Supplement Amount is
calculated as follows: $7,635 (District cost per pupil) X 16,139 (Certified Enrollment October
2021) X $.05 (Maximum Modified Amount).
Passed and Adopted this 8
th
day of January, 2024.
____________________________________
School Board President
Attested by:
_______________________________
School Board Secretary
105
106
Contact Person
Dr. Tawana Grover / Ryan Rydstrom
Recommended Action
It is recommended that the Board of Education approve the 2024-2025 School Year Calendar.
Details
CRCSD's calendar committee proposes a SY 24-25 calendar in which CRCSD eliminates Friday early-
releases and uses those hours to create full-day professional learning days.
The feedback has been positive about the shift to full-day professional learning for most work groups;
however, some workgroups provided feedback about losing wages due to the shift. CRCSD
acknowledged this feedback and ensured there would not be a loss of wages for the food and nutrition
workgroup.
Supporting Documents
DRAFT - SY 2024 - 2025 Calendar
VIII. ii. Approval - 2024-2025 School Year Calendar
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
107
DRAFT
2024-25
School Calendar
August 23, 2024 (Early Dismissal)
June 3, 2025 (Early Dismissal)
- Elem. School: 8:50 am – 2:20 pm
- Middle School: 7:50 am – 1:20 pm
- High School: 7:50 am – 1:20 pm
Calendar Legend
New Teacher Pre-Service
First Day of Classes/Early Dis.
Last Day of Classes/Early Dis.
Staff Professional Learning
(No School for Students)
S
End of Semester
Teacher Directed
(No Students)
Teacher Comp Day
(No School for Students)
Break (No School)
District Holiday
(All Offices Closed)
Inclement Weather Make-Up
School Hours:
Elementary School: 8:50 am - 3:50 pm
Middle School: 7:50 am - 2:50 pm
High School: 7:50 am – 2:50 pm
Weather Related
Late Start Hours:
Elementary School: 10:50 am – 3:50 pm
Middle School: 9:50 am – 2:50 pm
High School: 9:50 am – 2:50 pm
The District will take all full day
closures and make them up at the
end of the school year in June.
We will not make up late starts
and early release times unless we
have missed more than 15.5
hours of instruction.
Draft #3a.3a - 191 contract days
August 2024
Hours
1
2
5
6
7
8
9
12
13
14
15
16
19
20
21
22
23
5
26
27
28
29
30
37.5
September 2024
2
3
4
5
6
63.5
9
10
11
12
13
96
16
17
18
19
20
122
23
24
25
26
27
154.5
30
154.5
October 2024
1
2
3
4
180.5
7
8
9
10
11
206.5
14
15
16
17
18
239
21
22
23
24
25
265
28
29
30
31
291
November 2024
1
297.5
4
5
6
7
8
330
11
12
13
14
15
356
18
19
20
21
22
388.5
25
26
27
28
29
401.5
December 2024
2
3
4
5
6
434
9
10
11
12
13
466.5
16
17
18
19
20
499
23
24
25
26
27
499
30
31
499
15.5 extra built in hours
191 for teacher days
Board approved:
January 2025
1
2
3
499
6
7
8
9
10
531.5
13
14
15
16 S
17
557.5
20
21
22
23
24
583.5
27
28
29
30
31
616
February 2025
3
4
5
6
7
648.5
10
11
12
13
14
674.5
17
18
19
20
21
707
24
25
26
27
28
733
March 2025
3
4
5
6
7
765.5
10
11
12
13
14
798
17
18
19
20
21
798
24
25
26
27
28
830.5
31
830.5
April 2025
1
2
3
4
856.5
7
8
9
10
11
889
14
15
16
17
18
915
21
22
23
24
25
941
28
29
30
960.5
May 2025
1
2
967
5
6
7
8
9
999.5
12
13
14
15
16
1025.5
19
20
21
22
23
1058
26
27
28
29
30
1084
June 2025
2
3
4
5
6
1095.5
9
10
11
12
13
16
17
18
19
20
23
24
25
26
27
30
Graduation Information
January 23 at 7:00 pm: Metro (Winter)
May 21 at 7:00 pm: Metro (Spring)
May 22 at 7:00 pm: Jefferson
May 23 at 7:00 pm: Kennedy
May 24 at 7:00 pm: Washington
108
Contact Person
Ryan Rydstrom
Quick Summary / Abstract
Executive Cabinet members, along with other CRCSD employees and stakeholders, provide pertinent
informational updates regarding action steps within CRCSD's strategic plan.
IX. Learning and Leadership Work Session
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
109
Contact Person
Karinne Tharaldson
Details
Instructional Empowerment assists district leaders with building and improving school’s instructional
systems and enhancing the capacity of their schools. Their mission is to help schools achieve measurable,
long-term outcomes for their students by focusing on prioritizing rigorous classroom instruction and
school advancement.
CRCSD seeks support for a comprehensive continuous improvement process and instructional design.
This is an information item for a work session.
Goals
1. Strategic Pillar: Elevate Students' Plans, Pathways, and Passions
A. Strategic Anchor: Student Achievement
B. Strategic Anchor: Equitable Student Outcomes
2. Strategic Pillar: Energize Our Staff
IX. i. Office of Academics and Instructional Empowerment
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
110
X. Adjournment
Board of Education Regular Meeting
01/08/2024 - 05:30 PM
Printed: 01/05/2024 12:31 PM
111