12.
Amendment
to
Regulation
18. Leave Rules
Applicable
to
Whole-Time
Permanent
Teachers and
Regulations
19.
Study
Leave. (E.C Res. No. 8-8 dated 01-02.07.2019):
To
Replace the
relevant
provisions
relating
to
various
kinds
of
Leave
admissible
to
the
Permanent Teachers
of
the UniversitY/Colleges
with
the
following:
1. KINDS OF LEAVE
1.1. DUTY LEAVE, STUDY LEAVE,
SABBATICAL
LEAVE
1.1.1 DUTY LEAVE:
(i)
Duty leave upto 30 days
in
an
academic year may be granted for the following purposes:
(a) Attending
Orientation Programme, Refresher Course, Research Methodology
Workshop, Faculty Induction Programme, Conference, Congresses, Symposia and
Seminar,
as
a delegate nominated by the university or with the permission of the
university/college;
(b)
Delivering lectures
in
institutions and universities at the invitation
of
such institutions or
universities received by the university, and accepted by the Vice-
Chancellor/Principal of
the College;
(c) Working
in
another Indian or foreign university, any other agency, institution or
organisation, when
so
deputed by the University/College;
(d) Participating
in
a delegation or working
on
a committee appointed by the Central
Government, State Government, the UGC, a sister university or any other similar
academic body; and
(e) For performing any other duty assigned to him/her by the University/College.
(ii)
The duration of leave should be such
as
may
be
considered necessary by the sanctioning
authority
on
each occasion.
(iii) The
leave may be granted
on
full pay, provided, that if the teacher receives a fellowship or
honorarium or any other financial assistance beyond the amount needed for normal
expenses, he/she may be sanctioned duty leave
on
reduced pay and allowances.
(iv) Duty leave may be combined with earned leave, half pay leave
or
extraordinary leave, or
Casual leave.
(v) Duty leave should be given also for attending meetings
in
the UGC, DST, etc. where a
teacher
is
invited to share his/her expertise with
an
academic body, government agency or
NGO.
1.1.2 STUDY LEAVE:
E.C. 01-02.07.2019
(i)
The scheme
of
Study Leave provides
an
opportunity to avail
of
scholarships/fellowships awarded to the faculty who wish to acquire new knowledge
and to improve analytical skills. When a teacher
is
awarded a scholarship or stipend
(by whatever nomenclature
called), for pursing further studies, leading to a
Ph.D.lPost-
doctoral qualification or for undertaking a research project
in
a higher
education institution abroad, the amount
of
the scholarship/fellowship shall not be
linked to the recipient's pay/salary paid to him/her by his /her parent institution. The
awardee
shall
be
paid salary for the entire duration
of
fellowship/scholarship,
provided, that she/he does not take
up
any other remunerative jobs, like teaching,
in
the host country.
80
(ii) A teacher
on
Study Leave shall not take
up,
during the period
of
that leave, any
regular or part-time appointment under
an
organisation
in
India or abroad. She/he
may, however, be allowed to accept a fellowship or a research scholarship
or
an
ad-hoc teaching and research assignment with
an
honorarium or any other form of
assistance, other than the
regular employment
in
an
institution either
in
India or
abroad, provided, that the Executive Council/Governing Body her/his parent
institution may, if it
so
desires, sanction study leave on reduced pay and allowances
to the extent of any receipt
in
this regard, in-lieu of teaching etc., which may be
determined by her/his
employer.
(iii) The study leave shall be granted to
an
entry-level appointee as
Assistant Professor/Assistant Librarian/Assistant Director of
Physical Education and
Sport/College DPE&S (other than
as
Associate Professor or Professor of a
University/College/Institution, who
is
otherwise eligible for sabbatical leave) after a
minimum
of
three years of continuous service, to pursue a special line of study or
research
directly related to his/her work
in
the University/Collegellnstitution or to
make a
special study of the various aspects of University organisation and methods
of education, giving
full plan of the work.
(iv) The study
leave shall be granted by the Executive Council/Governing Body on the
recommendation
of
the Head
of
the Department concerned. The leave shall not be
granted for more than three years
in
one spell, save
in
exceptional cases,
in
which
the Executive
Council/ Governing Body
is
satisfied that such extension
is
unavoidable
on
academic grounds and necessary
in
the interest of the
Un
iversity/Collegell nstitution.
(v) The study
leave shall not be granted to a teacher who
is
due to retire within five years
of
the date
on
which he/she
is
expected to return to duty after the expiry of study
leave.
(vi) The study leave shall be granted not more than twice during one's entire career.
However, the maximum period
of
study leave admissible during the entire service
shall not exceed five years.
(vii) The study
leave may be granted more than once, provided, that not less than five
years have
elapsed after the teacher/returned to duty
on
completion of the earlier
spell
of study leave. For subsequent spell of study leave, the teacher shall indicate
the work done during the period
of
earlier leave as also give details
of
work to be
done during the proposed
spell
of
study leave.
(viii) No teacher who has been granted study leave shall
be
permitted to alter substantially
the course of study or the programme of research without the permission
of
the
Executive Council/Governing Body,
in
the event the course
of
study falls short
of
study leave sanctioned, the teacher shall resume duty
on
the conclusion
of
the
course
of
study unless the previous approval of the Executive Council/Governing
Body to treat the period of short-
fall
as
Extra-Ordinary leave has been obtained.
(ix)
Subject to the maximum period of absence from duty,
on
leave not exceeding three
years, the study
leave may be combined with the earned leave, half-pay leave, extra-
ordinary
leave of vacation provided that the earned leave at the credit
of
the teacher
shall be availed
of
at the discretion
of
the teacher. When the study leave
is
taken
in
continuation
of
vacation, the period
of
study leave shall be deemed to begin to
run
on
E.C.01-02.07.2019
81
the expiry of the vacation. A teacher, who
is
selected to a higher post during the
study
leave, shall be placed
in
that position and shall get the higher scale only after
joining the post.
(x) The period
of
study leave shall count as service for purpose
of
the retirement
benefits (pension/contributory provident fund), provided that the teacher rejoins the
University/Collegellnstitution
on
the expiry of his/her study leave, and serve the
institution for the period for which the Bond has been executed.
(xi) The study
leave granted to a teacher shall be deemed to have been cancelled
in
case it
is
no
t availed
of
within 12 months
of
its sanction, provided, that where the
study
leave granted has been
so
cancelled. The teacher may apply again for such
leave.
(xii) A teacher availing himself/herself
of
the study leave, shall undertake that she/he shall
serve the University/Collegell nstitution for a continuous period of at least three years
to be
calculated from the date of his/her resuming duty
on
the expiry of the study
leave.
(xiii) A
teacher-
(a) who
is
unable to complete her/his studies within the period of study leave
granted to him/her ; or
(b) who
fails to rejoin the services of the University
on
the expiry
of
her/his study
leave;
or
(c) who rejoins the service of the university but leaves the service without
completing the prescribed period
of
service after rejoining the service; or
(d) who', within the said period,
is
dismissed or removed from the service by the
University
shall be liable to refund, to the University/ College/Institution, the
amount of the leave salary and allowances and other expenses, incurred
on
the
teacher or paid to her/his or
on
her/his behalf
in
connection with the course of
study.
Explanation:
If a teacher asks for extension
of
the study leave and
is
not granted the extension but
does not rejoin duty
on
the expiry of the leave originally sanctioned, he/she shall be
deemed to have
failed to rejoin the service
on
the expiry
of
his/her leave for the
purpose of recovery of dues under these Regulations.
Notwithstanding the above provision, the Executive Council/Governi
ng
Body may
order that nothing
in
these Regulations shall apply to a teacher who, within three
years of return to duty from study
leave
is
permitted to retire from service
on
medical
grounds, provided further that the Executive Council/Governing Body may,
in
any
other exceptional case, waive or reduce, for reasons to
be
recorded the amount
refundable by a teacher under these Regulations.
(xiv) After the
leave has been sanctioned, the teacher shall, before availing himself/herself
of the leave, execute a bond
in
favour of the University/College/Institution, binding
himself/herself for the due fulfillment of the conditions laid down
in
paragraph (x) to
(xiii) above and give security
of
immovable property to the satisfaction
of
the Finance
Officer/Treasurer or a
fidelity bond
of
an
insurance company or a guarantee by a
scheduled bank or furnish security of two permanent teachers for the amount
E.C.01-02.07.2019 82
(xv) The teacher
on
study leave shall submit to the Registrar/Principal
of
his/her
parent
University/College/Institution six-monthly reports of progress
in
his/her studies
from his/her supervisor or the Head of the institution. Such report
shall reach the
Registrar/Principal within one month
of
the expiry of every six months of the period of
the study
leave. If the report does not reach the Registrar/Principal within the
specified time, the payment
of
leave salary may be deferred till the receipt
of
such
report.
(xvi) The teacher
on
leave shall submit a comprehensive report
on
the completion of the
study
leave period. A copy
of
the research document/monograph/academic paper
produced during the period of the study
leave shall be put
in
the public domain,
preferably
on
the website of the University/Collegellnstitution . .
(xvii) With a view to enhancing the
knowledge and skills
of
the faculty members, especially
the junior faculty, at the level of Assistant Professor, the Heads
of
universities/Colleges/Institutions and their subordinate Departments are enjoined to
be
generous
in
the award
of
study leave
in
the interest of faculty improvement,
thereby impacting the academic standards of the
University/Collegellnstitution
in
the
long
run.
1.1.3. Sabbatical Leave:
(i)
The permanent, whole-time teachers of the university and colleges who have
completed seven years'
of
service
as
a Reader/Associate Professor or a Professor
may be granted
sabbatical leave to undertake study or research or any other
academic pursuit
solely for the object
of
increasing their proficiency and usefulness to
the university and higher education system. The duration
of
leave shall not exceed
one year, at a time, and two years
in
the entire career
of
the teacher.
(ii) A teacher, who has
availed himself/herself
of
study leave, would not
be
entitled to the
sabbatical leave, until after the expiry of five years from the date of the teacher's
return from previous study
leave or any other kind
of
training programme
of
duration
of one year or more.
(iii) A teacher
shall, during the period
of
sabbatical leave, be paid full pay and allowances
(subject to the prescribed conditions being fulfilled) at the rates applicable to him/her
immediately prior to his/her proceeding
on
sabbatical leave.
(iv) A teacher
on
sabbatical leave shall not take
up,
during the period
of
that
leave, any regular appointment under another organisation
in
India or abroad.
He/she may,however, be
allowed to accept a fellowship or a research scholarship or
ad
hoc teaching and research assignment with honorarium
or
any other form
of
assistance, other than the regular employment
in
an
institution
of
advanced studies,
provided that
in
such cases the Executive Council/Governing Body may,
if
it
so
desires, sanction the sabbatical leave on reduced pay and allowances.
E.C.01-02.07.2019
(v) During the period of sabbatical leave, the teacher shall be allowed to draw the
increment
on
the due date. The period
of
leave shall also count
as
service for
83
purposes of pension/contributory provident fund, provided that the teacher rejoins the
university
on
the expiry of his/her leave.
1.2.
Other
Kinds
of
Leave Rules
for
Permanent
Teachers
of
the
Universities
/
Colleges
The following kinds
of
leave would be admissible to permanent teachers:
(i)
Leave treated
as
duty, viz. casual leave, special casual leave, and duty leave;
(ii) Leave earned by duty, viz. earned leave, half-pay leave, and commuted leave;
(iii) Leave not earned by duty, viz. extraordinary leave; and leave not due;
(iv) Leave not debited to
leave account;
(v) Leave for academic pursuits, viz. study
leave, sabbatical leave and academic leave;
(vi) Leave
on
grounds
of
health, viz., maternity leave and quarantine leave;
(vii) The Executive Council may grant,
in
exceptional cases, for the reasons to be recorded,
any other kind of
leave, subject to such terms and conditions
as
it may deem fit to
impose.
1.2.1.
Casual Leave
(i) The
total casual leave granted to a teacher shall not exceed eight days
in
an
academic
year.
(ii) Casual leave cannot be combined with any other kind
of
leave except special casual
leave. However, such casual leave may be combined with holidays including Sundays.
Holidays or Sundays falling within the period of casual leave shall not be counted as
casual leave.
1.2.2 Special CasuaJ Leave
(i) Special casual leave, not exceeding 10 days
in
an
academic year, may be granted to a
teacher:
(a) To conduct examination of a University/Public Service Commission/Board
of
Examination or any other similar bodylinstitution; and
(b) To inspect academic institutions attached to a statutory board.
(ii)
In
computing the
10
days' leave admissible, the days
of
actual journey, if any, to and from
the
places where activities specified above, take place, will
be
excluded.
(iii)
In
addition, special casual leave to the extent mentioned below, may also be granted;
(a) To undergo sterilization operation (vasectomy
or
salpingectomy) under family welfare
programme. Leave
in
this case shall be restricted to six working days; and
(b) To a
female teacher who undergoes non-puerperal sterilization. Leave
in
this case
shall be restricted to 14 days.
(iv) The
special casual leave shall not accumulate, nor can it be combined with any other
kind
of
leave except the casual leave.
It
may be granted
in
combination with holidays or
vacation by the sanctioning authority
on
each occasion.
1.2.3. Earned Leave
(i) Earned
leave admissible to a teacher shall
be:
(a)
1/3Oth
of the actual service, including vacation; plus
(b) 1/3rd of the period, if any, during which he/she
is
required to perform duty
during the vacation
E.C.01-02.07.2019
84
For purposes of computation
of
the period of actual service, all periods'
of
leave except
casual, special casual, and duty leave,
shall be excluded.
(ii) . Earned leave at the credit
of
a teacher shall not accumulate beyond 300 days. The
maximum period
of
earned leave that may be sanctioned at a time shall not exceed 60
days. Earned leave exceeding 60 days may, however, be sanctioned
in
the case
of
higher study, or training, or leave with medical certificate, or when the entire leave, or a
portion thereof,
is
spent outside. India.
For removal
of
doubt, it may be clarified:
1.
When a teacher combines vacation with earned leave, the period
of
vacation shall
be reckoned
as
leave
in
calculating the maximum amount
of
leave
on
average pay
which may be included
in
the particular period
of
leave.
2.
In
case where only a portion of the leave
is
spent outside India, the grant of leave
in
excess of 120 days shall be subject to the condition that the portion
of
the leave
spent
in
India shall not,
in
the aggregate, exceed 120 days.
3.
Encashment
of
earned leave shall be allowed to members of the teaching staff
as
applicable to the employees of the Central Government or State Government.
1.2.4. Half-pay Leave
Half-pay leave may be sanctioned for a period of
20 days to a permanent teacher for each
completed year
of
service. Such leave may be granted
on
the basis of a medical certificate
from a registered medical practitioner, for any private affairs or for any academic purpose.
Explanation:
A "completed year of service" means the continuous service of a specified duration under the
university, and includes the periods
of
absence from duty as well
as
leave, including the
extraordinary leave.
Note: Half-pay leave
shall be combined with earned leave for calculating the number
of
earned leaves
in
case the number
of
earned leaves are less than 300 for purpose of
encashment
of
leave at the time of superannuation
as
applicable to the employees of
Government
of
India/State Government.
1.2.5.
Commuted
Leave
Commuted leave, not exceeding half the amount
of
half-pay leave due, may be granted to a
permanent teacher
on
the basis
of
medical certificate from a registered medical practitioner
subject to the following conditions:
(i)
Commuted leave during the entire service shall
be
limited to a maximum
of
240 days;
(ii) When commuted leave
is
granted, twice the amount
of
such leave shall be debited
against the half-pay leave account; and
(iii) The total duration of earned leave and commuted leave taken
in
conjunction shall not
exceed
240 days, at a time;
Provided that no commuted leave shall be granted under these Regulations, unless
the authority competent to sanction leave has reason to believe that the teacher would return
to duty
on
its expiry.
E.C.01-02.07.2019
85
1.2.6.
Extraordinary
Leave .
(i)
A permanent teacher may be granted extraordinary leave when:
(a) No other
leave
is
admissible; or
(b)
Other leave
is
admissible and the teacher applies
in
writing for the grant of
extraordinary
leave.
(ii) The extraordinary leave shall always be without pay and allowances. It shall not count
for
an
increment except
in
the following cases:
(a) Leave taken
on
the basis
of
medical certificates;
(b) Cases where the
Vice-Chancellor/Principal
is
satisfied that the leave was taken due
to causes beyond the
control of the teacher, such
as
inability to join or rejoin duty due
to
civil commotion or a natural calamity, and the teacher has
no
other kind
of
leave to
his credit;
(c) Leave taken for pursuing higher studies; and
(d) Leave granted to accept
an
invitation to a teaching post or fellowship or research-
cum- teaching post or
on
assignment for technical
or
academic work
of
importance.
(iii) Extraordinary
leave may be combined with any other leave except the casual leave and
special casual leave, provided that the total period
of
continuous absence from duty
on
leave (including periods of vacation when such vacation
is
taken
in
conjunction with leave)
shall
not exceed three years, except
in
cases where the leave is taken
on
medical
certificate. The total period
of
absence from duty shall
in
no
case, exceed five years
in
the
entire service period of the
individual.
(iv) The authority empowered to grant leave may commute retrospectively the periods
of
absence without the leave into extraordinary leave.
1.2.7. Leave
Not
Due
(i) 'Leave not
due', may, at the discretion
of
the Vice-Chancellor/Principal, be granted to a
permanent teacher for a period not exceeding 360 days during the entire period
of
service,
out
of
which not more than
90
days at a time and 180 days,
in
all, may be otherwise than
on
a medical certificate. Such leave shall be debited against the half-pay leave earned by
him/her
subsequently.
(ii) 'Leave not due' shall not be granted, unless the Vice-Chancellor/Principal
is
satisfied that
as
far
as
can reasonably be foreseen, the teacher will return to duty
on
the expiry of the
leave and earn the leave granted.
(iii) A teacher to whom
'leave not due'
is
granted shall not be permitted to tender his/her
resignation from service so
long
as
the debit balance
in
his/her leave account
is
not wiped
off by active service, or he/she refunds the amount paid to him/her
as
pay and allowances
for the period not so earned.
In
a case where retirement
is
unavoidable
on
account
of
reason
of
ill-health, incapacitating the teacher for further service, refund
of
leave salary for
the period of
leave yet to be earned may be waived by the Executive Council/College
Governing Body.
E.C. 01-02.07.2019
86
Provided that the
exceptional case, for reasons to be
period
of
leave yet to be earned.
1.2.8.
Maternity
Leave
(i) Maternity
leave
on
full pay may be granted to a woman teacher for a period not exceeding
180 days, to be availed of twice
in
the entire career. Maternity leave may also be granted
in
case of miscarriage, including abortion, subject to the condition that the total leave
granted
in
respect of this to a woman teacher
in
her career is not more than 45 days, and
the
application for leave
is
supported by a medical certificate.
(ii) Maternity
leave may be combined with any earned leave, half-pay leave or extraordinary
leave, but any leave applied for
in
continuation of the maternity leave may be granted if
the request
is
supported
by
a medical certificate.
1.2.9.
Child-Care Leave
Woman teachers having any minor
child/children may be granted leave
up
to a period
of
two
years for taking care
of
the minor child/children. The child-care leave for a maximum period of
two years (730 days) may be granted to
the woman teachers during entire service period
in
lines with the Central Government woman employees.
In
the cases, where the child-care
leave
is
granted for more than 45 days, the University/College/Institution may appoint part
time/guest substitute teacher with intimation to the UGC.
1.2.10. Paternity Leave
Paternity leave of 15 days may be granted to male teachers during the confinement
of
their
wife, and such
leave shall be granted only
up
to two children.
1.2.11.
Adoption
Leave
Adoption
leave may be provided
as
per the rules of the Central Government.
1.2;12.
Surrogacy
Leave
Leave for Surrogacy
shall
be
applicable
as
per the Rules, Regulations and Norms
as
laid down by the Government
of
India.
~~!--
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E.C. 01-02.07.2019
87
