TABLE OF CONTENTS
1.0 OVERVIEW OF GENERAL TERMS AND CONDITIONS .................................................................................. 3
1.1 Common Terms and Acronyms ..................................................................................................................... 3
1.2 Order of Precedence .................................................................................................................................... 4
1.3 Definitions ................................................................................................................................................... 4
2.0 FINANCIAL MANAGEMENT .......................................................................................................................... 5
2.1 Audit Requirements ..................................................................................................................................... 6
2.2 Cost Sharing or Matching ............................................................................................................................ 6
3.0 SUBRECIPIENT MONITORING & MANAGEMENT ........................................................................................... 7
4.0 PAYMENTS .................................................................................................................................................. 7
4.1
Types of Payments ....................................................................................................................................... 7
4.2
How to Request Payments ........................................................................................................................... 8
4.3
Payment Source Documentation and Other Requirements ........................................................................ 8
4.4
Timely Drawdown and Use of Grant Funds .................................................................................................. 8
5.0 INTEREST EARNED AND ADVANCES OF GRANTS FUNDS ............................................................................... 8
6.0 PROGRAM INCOME ..................................................................................................................................... 9
7.0 PROCUREMENTS ......................................................................................................................................... 9
8.0 ALLOWABLE COST AND ACTIVITIES .............................................................................................................. 10
8.1 Indirect Costs ............................................................................................................................................... 10
8.2 Allowable and Unallowable Costs and Activities ......................................................................................... 10
9.0 CHANGES REQUIRING PRIOR WRITTEN APPROVAL ..................................................................................... 19
9.1 Change in Key Personnel/Time Devoted to the Project .............................................................................. 20
9.2 Change in Scope or Objectives .................................................................................................................. 20
9.3 One-Time Extension ................................................................................................................................... 20
9.4 Budget Change ............................................................................................................................................. 21
9.5 Pre-Award Costs .......................................................................................................................................... 21
9.6 Contracting or Subawarding for Activities Central to the Award’s Purpose(s) ............................................. 21
9.7 Specific Allowable Costs Prior Approvals ...................................................................................................... 22
9.8 Changes to Recipient Name or Address ..................................................................................................... 22
9.9 Cost Share or Match – Changes in the Amount.......................................................................................... 22
10.0 PERFORMANCE AND FINANCIAL REPORTS ................................................................................................ 23
10.1 Interim Performance and Financial Reports .............................................................................................. 23
10.2 Final Performance and Financial Reports ................................................................................................... 23
10.3 Review of Performance and Financial Reports ........................................................................................... 23
10.4 Public Access to Records ............................................................................................................................ 23
10.5 Disparaging Language and Protected PII .................................................................................................... 24
10.6 Overdue Reports ........................................................................................................................................ 24
11.0 ACKNOWLEDGEMENT OF SUPPORT .......................................................................................................... 24
12.0 PROPERTY MANAGEMENT ....................................................................................................................... 25
12.1 Disposition of Real Property, Equipment and Supplies ............................................................................. 25
13.0 ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS ........................................................................ 26
14.0 CLOSEOUT ................................................................................................................................................ 28
14.1 Closeout ..................................................................................................................................................... 28
14.2 Unused and Returned Funds ..................................................................................................................... 28
15.0 RECORD RETENTION ................................................................................................................................. 29
16.0 ACCESS TO RECORDS ............................................................................................................................. 29
17.0 REMEDIES FOR NONCOMPLIANCE ............................................................................................................ 29
17.1 Disallow Costs ............................................................................................................................................ 29
17.2 Withdrawal of Authorized Personnel Approval ......................................................................................... 29
17.3 Withholding of Payments .......................................................................................................................... 29