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Indemnification Clauses in
Commercial Contracts (GA)
JENNIFER G. COOPER AND MATTHEW LEONARD, BAKER, DONELSON, BEARMAN, CALDWELL & BERKOWITZ, PC,
WITH PRACTICAL LAW COMMERCIAL TRANSACTIONS
A Practice Note discussing indemnification
and defense provisions in commercial
contracts under Georgia law. This Note defines
indemnification and explains how parties often
use indemnification to allocate risk. It discusses
key issues including statutory and common law
barriers to enforcement, defining the scope of
the indemnity, limiting liability, and alternatives
to indemnification. This resource includes
drafting and negotiating tips.
Nearly every commercial contract has an indemnification provision.
Parties include these provisions for a variety of reasons. For example,
the parties to an equipment lease might include an indemnification
provision to:
Allocate risk between the parties that:
z
defects in the equipment injure the lessee or third parties like
sublessees;
z
the lessee’s use of the equipment infringes third-party
intellectual property rights;
z
the lessor fails to timely deliver the equipment;
z
the equipment does not adhere to specifications; or
z
the lessor does not obtain all of the tax benefits associated with
being the tax owner of the equipment.
Allow an aggrieved party to pursue certain rights, like the right to
attorneys’ fees, which may otherwise not be available in a common
law cause of action.
Provide predictability and certainty of recourse.
Show a court the parties’ intent regarding risk allocation.
Increase the odds of settlement based on the parties’ intent.
If the contract does not contain a properly drafted indemnification
provision:
The non-breaching party may:
z
have to rely on uncertain common law causes of action; and
z
not be able to obtain certain types of reimbursement, for
example, attorneys’ fees.
The breaching party may not be able to adequately:
z
cap its liability;
z
reduce its liability by incorporating materiality qualifiers; or
z
reduce its liability by incorporating liability caps or deductibles
like thresholds or baskets.
Although commonly used, indemnity provisions can be complex. If
used improperly, an indemnification provision can subject a party
to continuing liability for circumstances outside of its control. If
used correctly, an indemnification provision can shield a party
from lawsuits and damages. This Note discusses the meaning
and benefits of indemnity under Georgia law, and helps parties
to correctly draft and negotiate an indemnification provision that
effectively manages risk.
DEFINITION OF INDEMNIFICATION
Generally, indemnification (or indemnity) is an undertaking by one
party to compensate the other party for certain costs and expenses.
Indemnity is imposed either by law or contract in Georgia (District
Owners Ass’n, Inc. v. AMEC Environmental & Infrastructure, Inc, 322 Ga.
App. 713, 715-16 (2013)).
INDEMNITY IMPLIED BY GEORGIA LAW
State law indemnity is a remedy implied under common law or
statute and arises out of obligations imposed through a preexisting
relationship (O.C.G.A. § 11-2-312(3), for example; see also, District
Owners Ass’n, 322 Ga. App. at 715-16 (recognizing common law
indemnity arising out of a vicarious liability relationship such as
between principals and agents and employers and employees)).
Theextent to which this obligation is imposed depends on:
Applicable state law.
The nature of the transaction.
The nature of the relationship.
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2
Indemnification Clauses in Commercial Contracts (GA)
Generally, courts impose an implied indemnity on a contractual
relationship only in the absence of an indemnification provision. For
example, in Georgia, a claim for common law indemnification exists
when a party is vicariously liable for the tort committed by another
and is compelled to pay damages because of negligence imputed to
him or her as a result (see District Owners Ass’n, 322 Ga. App. at 715-
16; see also U.S. Lawns, Inc. v. Cutting Edge Landscaping, LLC, 311 Ga.
App. 674, 676 (2011)). Parties relying on implied contractual indemnity
generally face unpredictable outcomes and may not be able to obtain
certain types of reimbursement, for example, attorneys’ fees. To avoid
any uncertainty, the parties to an express indemnity provision may
choose to include a disclaimer of the right to implied indemnity.
CONTRACTUAL INDEMNITY
Parties to a contract use a contractual indemnity provision to
customize risk allocation. Under Georgia law, the nature of an
indemnity relationship is determined by the intent of the parties as
expressed by the language of the contract (Service Merchandise Co. v.
Hunter Fan Co., 274 Ga. App. 290, 292 (2005)).
Georgia courts interpret indemnification agreements in the same
manner as other contracts. Specifically:
The indemnity agreement will be enforced according to its terms if
the language is clear and unambiguous.
If the language of the indemnity agreement is ambiguous, courts:
z
strictly construe the language against the indemnified party
with every presumption against an intention to indemnify; and
z
construe any ambiguities against the drafter.
(Viad Corp v. United States Steel Corp., 343 Ga. App. 609, 614 (2017).)
Indemnification clauses vary widely, but in a typical indemnification
provision, the indemnifying party promises to reimburse the
indemnified party from and against “losses, liabilities, claims, and
causes of action” (recoverable damages) incurred by the indemnified
party that “are caused by,” “arise from,” or are “related to” (nexus
phrase) the specified events giving rise to the indemnity obligation
(covered events).
For more information on recoverable damages, nexus phrases, and
covered events, see Defining the Recoverable Damages, Choosing
the Right Nexus Phrase, and Defining the Covered Events of the
Indemnity, respectively.
An insurance policy is a classic example of a contractual indemnity,
in which the insurer agrees to indemnify and defend the insured
against specified recoverable damages incurred as a result of
specified events. For an example of an indemnification provision for
use in a broader commercial contract, see Standard Clauses, General
Contract Clauses: Indemnification (GA) (W-000-1089).
In many cases, parties negotiating an indemnity clause also
negotiate a defense clause (see Obligation to Defend). In a defense
clause, the indemnifying party promises to defend the indemnified
party against third-party claims, for example, litigation or arbitration,
caused by or arising from:
The indemnifying party’s breach of contract.
The indemnifying party’s acts or omissions, even if the acts or
omissions are not breaches.
OBLIGATION TO INDEMNIFY DISTINGUISHED FROM OBLIGATION
TO DEFEND
Under Georgia law, the obligation to indemnify for damages and
the obligation to defend against third-party suits are separate and
distinct (see Nationwide Mut. Fire Ins. Co. v. Somers, 264 Ga. App. 421,
424 (2003); Ashton Park Trace Apartments, LLC v. City of Decatur, 2015
WL 11618243 at *5 (N.D. Ga. Oct. 21, 2015); George L. Smith II Georgia
World Cong. Ctr. Auth. v. Miller Brewing Co., 255 Ga. App. 643, 643-44
(2002) (stating that the duty to indemnify is a legally separate duty
from the duty to defend)).
While the duty to defend arises if the facts as alleged in the
complaint “even arguably” are within the coverage of the
indemnification provision, the duty to indemnify arises only if liability
actually exists under the indemnification language (see Nationwide
Mut. Fire Ins. Co., 264 Ga. App. at 425-427; see also Ashton Park
Trace Apartments LLC, 2015 WL 11618243 at *4-5).
Obligation to Indemnify
Under an indemnity provision, the indemnifying party agrees
to compensate the indemnified party for direct claims (by the
indemnified party against the indemnifying party), third-party claims,
or both. For a more detailed discussion of indemnity for direct versus
third-party claims, see Direct Versus Third-Party Claims.
Indemnification requires the indemnifying party to:
Reimburse for covered paid costs and expenses (losses). Georgia
courts require reimbursement for all paid losses pursuant to the
parties’ contract (see, for example, Deep Six, Inc. v. Abernathy, 246
Ga. App. 71, 73 (2000)).
Advance payment for covered unpaid costs and expenses (like
liabilities) as they are incurred but only if the recoverable damages
under the indemnity include liabilities, claims, or causes of action.
In Georgia, a judgment fixing legal liability is not a condition
precedent to recovery under an indemnity clause (O.C.G.A.
§51-12-32(c) (pertaining specifically to joint tortfeasors); see also
Doss & Associates v. First Am. Title Ins. Co., Inc., 325 Ga. App. 448,
465-66 (2013)). For more information on losses versus liabilities,
see Defining the Recoverable Damages.
Obligation to Defend
The obligation to defend is usually broader than the obligation to
indemnify because it may apply whether or not the third-party claim
has merit (see S. Guar. Ins. Co. v. Dowse, 278 Ga. 674, 676 (2004) and
Cantrell v. Allstate Ins. Co., 202 Ga. App. 859, 859 (1992); see also
Ashton Park Trace Apartments LLC, 2015 WL 11618243 at *4-6). The
obligation to defend is both:
An obligation. The indemnifying party must:
z
reimburse for covered paid costs and expenses (losses)
comprised of defense costs and expenses, which may include
the cost and expense of appeals and counterclaims and losses
on resolution of the dispute; and
z
advance payment for covered unpaid costs and expenses (like
liabilities) comprised of defense costs and expenses.
A right. The indemnifying party has the right to assume and control
the defense, subject to applicable agreements (such as control of
defense provisions (see Control of Defense Provisions)) and the law.
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Indemnification Clauses in Commercial Contracts (GA)
An indemnified party always wants the indemnification provision
to expressly include the duty to defend because it otherwise risks
having the indemnifying party only offering to pay for actual
damages or judgments resulting from the claims made.
The obligation to defend is generally held to exist:
In the context of third-party claims.
If the defense provision arguably covers allegations in the
complaint and there is no applicable exclusion (see Nationwide
Mut. Fire Ins. Co., 264 Ga. App. at 425; see also Ashton Park Trace
Apartments, LLC, 2015 WL 11618243 at *5 and JNJ Foundation
Specialists, Inc. v. D.R. Horton, Inc., 311 Ga. App. 269, 271 (2011)).
The allegations asserted in the suit, not the ultimate merits of
the action, give rise to the obligation to defend. For an example,
see Defense is Often Broader than Indemnification: An Example.
Therefore, a party may have to defend the other party even if the
court ultimately finds the underlying claim to be without merit.
For a detailed discussion of the triggers to and scope of the
obligation to defend, see Practice Note, Commercial General Liability
Insurance Policies: Property Damage and Bodily Injury Coverage
(Coverage A) (9-507-2539).
Defense is Often Broader than Indemnification: An Example
Consider an indemnification provision that requires the indemnifying
party to:
Indemnify against third-party claims for damages and losses
arising out of the indemnifying party’s negligence.
Defend against third-party suits raising claims covered by the
indemnity.
The indemnified party sues the indemnifying party under the
provision for losses and damages suffered. The court absolves the
indemnifying party of negligence. In this case, the court:
Also absolves the indemnifying party of any indemnity liability.
Because the indemnifying party is absolved of negligence, the
indemnifying party has no obligation to indemnify for its own
negligence.
May require the indemnifying party to defend the indemnified
party. The indemnifying party’s defense obligation is triggered
by suits raising claims covered by the indemnity, not whether the
conditions of indemnity were, or were not, later established. In this
case, some courts have upheld the defense obligation regardless
of the merits of the obligation to indemnify. (See, for example,
Great American Ins. Co. v. McKemie, 244 Ga. 84, 85 (1979).)
For information about the scope of defense obligations under
insurance contracts, see Practice Note, Commercial General Liability
Insurance Policies: Property Damage and Bodily Injury Coverage
(Coverage A): The Duty to Defend Is Broader than the Duty to
Indemnify (9-507-2539).
INDEMNIFICATION VERSUS HOLD HARMLESS PROVISIONS
Most indemnification provisions require the indemnifying party to
“indemnify and hold harmless” the indemnified party for specified
liabilities or losses. In practice, these terms are typically paired and
interpreted as a unit to mean “indemnity.” Black’s Law Dictionary
takes this approach, an authority that Georgia courts cite to in
discussing these terms (see, for example, Lanier At McEver, L.P. v.
Planners And Engineers Collaborative, Inc., 284 Ga. 204, 209-10
(2008) (dissent) and Parker v. Puckett, 129 Ga. App. 265, 267 (1973)).
However, some commentators have drawn a distinction between
the two terms. For example, they construe “hold harmless” to
protect another against the risk of loss as well as actual loss and
define “indemnify” to mean “reimburse for any damage,” a narrower
meaning than that of “hold harmless” (see Mellinkoff’s Dictionary of
American Legal Usage 286 (1992); see also discussion in Bryan A.
Garner, 15 Green Bag 2d 17, 22-24 (2011)).
Obligation to Hold Harmless
Similar to the obligation to indemnify (see Obligation to Indemnify),
in states or courts that recognize a distinction, under the obligation
to hold harmless the indemnifying party must:
Reimburse for covered paid costs and expenses (losses).
Advance payment for covered unpaid costs and expenses (like
liabilities) as they are incurred.
However, unlike the indemnity obligation, in states and courts that
recognize a distinction, the hold harmless obligation may require the
indemnifying party to advance payment for covered unpaid costs and
expenses even when the defined recoverable damages are limited to
losses and do not include liabilities, claims, and causes of action (see
Obligation to Indemnify and Defining the Recoverable Damages).
Additionally, although unlikely in Georgia, “hold harmless” may
release the indemnified party from any related claim or cause of
action by the indemnifying party.
To avoid “hold harmless” being given meaning above and beyond
indemnification or otherwise causing confusion, the indemnifying
party should consider:
Excluding “hold harmless” from the indemnification provision.
However, if the contract includes the obligation to defend, the
indemnifying party will likely in any event have to compensate the
indemnified party for both paid and unpaid costs and expenses
(see Obligation to Defend).
Clarifying that payments will be made only for actual losses and in
the form of reimbursement.
For more information, see Standard Clauses, General Contract
Clauses: Indemnification (GA): Drafting Note: Hold Harmless
(W-000-1089).
STATUTORY AND COMMON LAW BARRIERS
TOENFORCEMENT
Statutory or common law restrictions may limit the enforceability of
an indemnity. While there is no specific statute that generally governs
the enforceability of all indemnification provisions in Georgia,
parties should review any applicable Georgia law specific to their
circumstances that may restrict or establish rules regarding aspects
of the indemnity provision. For example, certain types of indemnities
are vulnerable to challenge under state law or public policy that:
Require a party to indemnify another for all claims, regardless of
who is at fault. In Georgia, when a party seeking to indemnify for
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4
Indemnification Clauses in Commercial Contracts (GA)
its own negligence does so in unequivocal terms, courts give effect
to those provisions. However, Georgia courts:
z
strictly construe these types of indemnification provisions
against the indemnified party (see Service Merchandise Co., 274
Ga. App. at 296; see also Firmani v. Dar–Court Builders, LLC, 339
Ga. App. 413, 425 (2016));
z
do not give effect to any terms by implication where the
language is not otherwise clear (see Seaboard Coast Line R.
Co.v. Dockery, 135 Ga. App. 540, 545 (1975)); and
z
have held that an agreement by one party to indemnify another
against “any and all claims” does not clearly and unequivocally
evidence the indemnifying party’s intent to indemnify for the
indemnitee’s own negligence (see Park Pride Atlanta, Inc. v. City
of Atlanta, 246 Ga. App. 689, 690-91 (2000)).
Georgia courts, however, have enforced less than explicit
language to require indemnification for damages resulting
from the combination of the indemnified and indemnifying
parties’ negligence (see, for example, Lawyers Title Ins. Corp.v.
New Freedom Mortgage Corp., 285 Ga. App. 22, 30 (2007)).
Nevertheless, best practice is to expressly mention negligence
Provide for tort-based damages like punitive damages (in Georgia,
public policy does not bar insurance coverage for punitive
damages (see Fed. Ins. Co. v. Nat’l Distrib. Co., Inc., 203 Ga. App.
763, 768 (1992)).
Are not conspicuously set out in the contract (see, for example,
Legal Update, Tenth Circuit: Inconspicuous Indemnification Clause
is Unenforceable (2-591-9145)). While Georgia does not require an
indemnification provision to be conspicuous, courts may disfavor
provisions buried in an agreement, especially where the provision
might be viewed as disfavored or otherwise meriting greater
conspicuousness (for example, protecting an indemnitee against
its own negligence).
Are given by protected classes like those involved in or relating to:
z
construction-related contracts (O.C.G.A. § 13-8-2(b))
(indemnification against party’s own negligence is void);
z
engineering, architectural, or land surveying services (O.C.G.A.
§ 13-8-2(c)) (indemnification agreements void except for the
indemnification for damages resulting from the negligence,
recklessness, or intentionally wrongful conduct of the
indemnifying party or its representatives);
z
motor carrier transportation contracts (O.C.G.A. § 40-1-113)
(indemnification in a transportation contract against party’s own
negligence or intentional acts is void); and
z
leases (O.C.G.A. § 11-2A-504) (indemnification for the loss of tax
benefits or damage to landlord’s interest must be reasonable).
IDENTIFYING THE INDEMNIFIED PARTIES
Either or both parties to the agreement may be indemnified parties,
depending on whether the indemnification clause is structured as a
unilateral indemnification or a mutual indemnification (for more on
mutual indemnification, see Mutual Indemnities). Some contracts
include officers, directors, managers, members, employees, agents,
subcontractors, and affiliates as indemnified parties.
If parties include certain terms, for example, affiliates, they may
need to add temporal modifiers to expressly indicate whether they
intend the term to include both existing and future affiliates. In the
absence of defining or modifying the term, Georgia courts look to
the language of the contract as a whole to determine the intention
of the parties (see Service Merch., 274 Ga. App. at 292 (the language
the parties have used will be looked to for the purpose of finding the
parties’ intent, and all ambiguities are construed against the drafter);
see also Ellington v. EMI Music, Inc., 997 N.Y.S.2d 339, 343-44 (2014)
(use of the term “affiliates” in a contract includes only those affiliates
in existence at the time the contract was executed, absent clear and
unambiguous language indicating that the parties intended to bind
other affiliated parties to the underlying contractual obligations)).
When identifying the indemnified parties, parties should consider the
impact of other provisions in the agreement:
Third-party beneficiaries provisions. The parties can use a third-
party beneficiaries provision to give a third-party indemnified party
the ability to enforce its rights under the agreement. For a sample
third-party beneficiaries provision, see Standard Clauses, General
Contract Clauses: Third-Party Beneficiaries (6-519-7630).
Assignment provisions. An assignment provision can change
or expand the list of future indemnified parties (see Assignment
Rights).
For more information, see Standard Clauses, General Contract
Clauses: Indemnification (GA): Drafting Note: Who is the
Indemnifying Party? (W-000-1089).
DEFINING THE SCOPE OF THE INDEMNITY
Parties can manage risk expectations and avoid interpretation,
enforceability, and other disputes if the covered events and related
damages under the indemnity are appropriate in nature and scope.
To do this, a party should:
Carefully consider its needs and negotiating position within the
given context.
Assess transaction-related risk in terms of events and
consequences, and the likelihood that those events or
consequences will occur.
In defining the scope of the indemnity, the parties should consider
how broadly or narrowly they will:
Define the recoverable damages (see Defining the Recoverable
Damages).
Define the nexus phrase (see Choosing the Right Nexus Phrase).
Define the covered events of the indemnity (see Defining the
Covered Events of the Indemnity).
Limit the scope of the indemnity (see Limitation of Liability
Approaches).
DEFINING THE RECOVERABLE DAMAGES
Although seemingly redundant, each word in the phrase “losses,
liabilities, claims, and causes of action” has an individual meaning
and serves a specific purpose. Since Georgia courts strictly construe
indemnification provisions against the indemnified party, the parties
5
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Indemnification Clauses in Commercial Contracts (GA)
should include language covering all types of damages intended to
be covered (see, for example, Service Merch., 274 Ga. App. at 292).The
terms are listed below in order of increasing breadth:
Losses. This includes any covered judgments, settlements, fees,
costs, and expenses. The indemnifying party becomes responsible
for a loss only after the indemnified party pays. (See, for example,
Auto-Owners Ins. Co. v. Anderson, 252 Ga. App. 361, 364 (2001).)
Liabilities. This includes debts and other legal obligations. The
indemnifying party becomes responsible for a liability when the
liability is legally imposed, but before the money is paid. (See, for
example, Doss & Associates, 325 Ga. App. at 466.)
Claims. This includes damages resulting from a third-party
lawsuit. The indemnifying party becomes responsible for a claim at
the moment when a party, including any third party, files a lawsuit.
Causes of action. This includes damages resulting from a right
to seek relief. The indemnifying party becomes responsible for
a cause of action when the indemnified party’s or a third party’s
right to seek relief, as the case may be, accrues.
The above list of standard covered items is not exhaustive.
Additionally, “losses, liabilities, claims, or causes of action” can be
narrowly tailored, for example, to cover one or more of the following:
Personal injury and death.
Real and personal property damage. Parties may specify “tangible
property damage” if they want to distinguish the term from
indemnification for claims relating to intangible property (such as
claims for intellectual property infringement).
Infringement of intellectual property. However, intellectual
property claims are often covered in a separate provision because
intellectual property indemnification generally has different:
z
remedies: and
z
limitations of liability.
For an example of an intellectual property indemnification
provision, see Standard Document, Professional Services
Agreement: Section 11.2 (9-500-2928).
Breach of confidentiality.
Violation of law.
Direct Versus Third-Party Claims
The obligation to compensate an indemnified party may apply to:
Direct claims. These are claims that the indemnified party
has against the indemnifying party. Commercial contract
indemnification provisions typically do not cover direct claims.
These provisions will only cover third-party claims unless the
language clearly reflects the intent to cover direct claims also.
Therefore, absent specific language, parties cannot rely on a
general indemnity clause to recover costs from legal action against
one other. (See SRG Consulting, Inc. v. Eagle Hosp. Physicians,
LLC, 282 Ga. App. 842, 844-45 (2006).) Parties, however, may be
subject to increased risk of liability or dispute if they overlook or
fail to address direct claims (see Practice Note, Indemnification:
Avoiding Common Pitfalls: Direct Claims (W-015-5317)). An
indemnification provision for direct claims typically covers
damages relating to the indemnifying party’s acts, omissions,
orbreach of the agreement.
Third-party claims. These are claims that a third party has
against the indemnified party, which parties most commonly use
indemnification to cover.
In many commercial transactions, parties limit indemnification
to cover only third-party claims and address liability for direct
damages elsewhere in the agreement, for example, in the limitation
of liability clause. If the indemnification clause covers direct claims
and breach of the agreement, the parties should consider whether
the indemnification obligation should be included in the limitation
of liability. For a sample limitation of liability clause, see Standard
Clauses, General Contract Clauses: Limitation of Liability (GA)
(W-000-1148).
Attorneys’ Fees
Under Georgia law, unless a statute provides otherwise or an
indemnification clause includes a duty to defend or express language
requiring the payment of attorneys’ fees, an indemnified party is not
entitled to recover attorneys’ fees and legal costs incurred as a result
of suits brought against it relating to matters for which the party is
entitled to be indemnified (see George L. Smith II, 255 Ga. App. at 644).
Similarly, attorneys’ fees incurred in establishing the right to
indemnification are not permitted unless there is a clear and
unambiguous contractual provision or a statutory right providing for
such fees and costs (see, for example, SRG Consulting, 282 Ga. App.
at 844-45; but see PIC Group, Inc. v. LandCoast Insulation, Inc., 795
F. Supp. 2d 459, 461-63 (S.D. Miss. 2011) (applying Georgia law to
hold that the broad language of an indemnity agreement covering
“costs” and “expenses” which are “in connection with” breach of the
agreement allowed recovery of attorneys’ fees incurred in enforcing
the agreement)).
Therefore, parties should expressly address attorneys’ fees in the
indemnity provision, and if relevant, identify whether they are
limited to reasonable or out-of-pocket expenses. Attorneys’ fees are
implicitly included in an obligation to defend.
CHOOSING THE RIGHT NEXUS PHRASE
This Note uses the term nexus phrase to describe the series of
words that link the list of recoverable damages (for example, losses
or liabilities) to the covered events (for example, breach of the
agreement or the indemnifying party’s negligence). Nexus phrases
dictate the degree to which the event giving rise to the indemnity and
the indemnified party’s damages need to be related for the event
to qualify for recovery. The nexus phrase therefore helps shape the
scope of indemnity and directly impacts the amount of recoverable
damages.
Usually, the indemnified party wants the indemnity to include a
broad nexus phrase, for example, “related to.” A broad nexus phrase
helps to expand the indemnity’s scope of coverage.
Usually, the indemnifying party wants the indemnity to include a
narrow nexus phrase. A narrow nexus phrase excludes damages
unrelated to the indemnifying party’s own acts or omissions. To
narrow indemnity coverage, parties can use:
”Caused by.
”Result from.
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6
Indemnification Clauses in Commercial Contracts (GA)
”Solely result from.
To the extent they arise out of.
While these examples are more narrow than “related to” language,
courts may construe some of these more broadly than others. For
example, Georgia subscribes to the general rule that indemnity
agreements containing language such as “arising out of” should be
read broadly (see Fayette County Nursing Home, LLC v. PRI X-Ray, LLC,
342 Ga. App. 143, 146-47 (2017) and Viad Corp., 343 Ga. App. at 615-16).
DEFINING THE COVERED EVENTS OF THE INDEMNITY
Covered events generally arise from or relate to:
The indemnifying party’s breach of the agreement (see Indemnities
for Breach of the Agreement (2-519-9438)).
The indemnifying party’s acts or omissions, even if the acts or
omissions are not breaches (see Occurrence-Based Indemnities
(W-000-1089)).
Covered events include two broad categories:
Direct claims.
Third-party claims.
Indemnities for Breach of the Agreement
An indemnity for breach of some or all of the agreement may appear
unnecessary because a breaching party can almost always be sued
for the direct loss under contract theory. However, parties commonly
include an indemnity for breach as a way to:
Change (usually extend) the indemnified party’s right to recover
damages, particularly regarding legal costs and expenses.
Recover loss suffered as a result of third-party claims that result
from the breach.
Indemnity based on breach of the agreement can be limited by:
Common law. Common law rules relating to breach of the
agreement, such as the foreseeability rule in Hadley v. Baxendale,
may similarly modify indemnity coverage of breach ((1854) 156
Eng. Rep. 145). Under Hadley, a plaintiff may not recover damages
that are improbable and unforeseeable unless the defendant had
special knowledge of the circumstance. Georgia courts have not
definitively determined whether Hadley’s foreseeability rule would
apply to an indemnity claim based on breach of the agreement.
Therefore, if appropriate, parties should include “reasonably
foreseeable” language in the indemnity provision to ensure that
the common law rule of reasonableness applies.
Limitations in the underlying contract language. The scope,
depth, and duration of the indemnifying party’s representations,
warranties, and covenants impact the indemnified party’s
indemnification rights for breach of the agreement. For example,
the seller of a business often makes a series of representations
about its business and the enforceability of the agreement to
induce the buyer to enter into the transaction. If a statement is
untrue when made, then the seller has breached the agreement,
and the buyer may have an indemnification claim on this basis.
If the statement is true when made, but becomes untrue some
time later, then the seller has not breached the agreement, and
the buyer does not have an indemnification claim (unless the
seller breaches a corresponding covenant). To the extent that a
representation is qualified, the indemnification for breach of that
representation will also be correspondingly limited. For sample
representations and warranties, see Standard Clauses, General
Contract Clauses: Representations and Warranties (2-519-9438).
For more information on indemnity for breach of the agreement, see
Standard Clauses, General Contract Clauses: Indemnification (GA)
(W-000-1089).
Occurrence-Based Indemnities
Indemnity clauses frequently cover liabilities based on specific
occurrences. A broad occurrence-based indemnity obligation
may, for example, cover all negligent acts or omissions of the
indemnifying party. In some instances, parties may agree to forgo
a non-infringement representation and warranty, but protect the
indemnified party with an indemnity obligation covering third-party
intellectual property infringement claims. In this case, the third-party
claim does not arise from a breach, but is indemnified regardless.
Occurrence-based indemnities can be narrowed, including by:
Limiting coverage to specific claims or liabilities. The claims may
be known or unknown, contingent or non-contingent, or cover a
specific subject matter, such as:
z
environmental harms;
z
claims arising in a specific jurisdiction; or
z
losses associated with specific pending litigation.
Limiting the scope of activities and qualifying the standard of
care, for example, by replacing “negligent acts or omissions” with
“negligent work” or limiting the indemnification obligation to apply
only when the indemnifying party is solely negligent.
LIMITATION OF LIABILITY APPROACHES
Parties should customize indemnity coverage to be reasonably
consistent with the transaction-related risk and the parties’ negotiating
posture. Parties can control the impact of the indemnity by:
Carefully tailoring the language, by negotiating, for example:
z
exceptions to the indemnifying party’s obligation to indemnify
(see Exceptions to Indemnification);
z
the degree to which either party has the right or the obligation
to control the defense of an indemnified claim (see Control of
Defense Provisions);
z
the degree to which the indemnified party has the obligation to
notify the indemnifying party of third-party claims (see Notice of
Third-Party Claims);
z
indemnification deductibles (see Liability Baskets);
z
an indemnification cap (see Maximum Liability (Limitation of
Liability)); and
z
materiality and other indemnification qualifiers (see Materiality
and Other Qualifiers).
Integrating the language with the agreement’s other risk allocation
provisions, for example:
z
waiver of consequential damages (see Waiver of Incidental and
Consequential Damages);
z
sole remedy provisions (see Sole Remedy Provisions); and
z
assignment rights (see Assignment Rights).
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Indemnification Clauses in Commercial Contracts (GA)
EXCEPTIONS TO INDEMNIFICATION
Indemnity coverage commonly excludes circumstances where the
indemnified party’s own actions cause or contribute to, in whole
or in part, the harm triggering indemnification. For example, an
indemnification provision may exclude the indemnified party’s:
Negligent or grossly negligent acts or omissions, or willful
misconduct.
Use or alteration of the products that does not conform with the
specifications.
Bad faith failure to comply with the agreement.
A party with significant negotiating leverage may request
indemnification for its own plain or ordinary negligence, including
only gross negligence as an exception to indemnification. With
certain exceptions, Georgia public policy generally does not prohibit
indemnifying a party for its own negligence if the parties’ agreement
explicitly and unequivocally states that intent (see Park Pride Atlanta,
246 Ga. App. at 690-91).
Requesting indemnification for one’s own negligence is unusual and
typically associated with specific industries and may be subject to
statutory restrictions. For example, under Georgia law:
Construction and motor carrier contracts are statutorily prohibited
from indemnifying a party for its own negligence (O.C.G.A.
§§13-8-2(b) and 40-1-113).
Indemnification clauses in engineering, architectural, or land
surveying services contracts are prohibited, except for damages
resulting from the negligence, recklessness, or intentionally
wrongful conduct of the indemnifying party or its representatives
(O.C.G.A. § 13-8-2(c)).
Such requests are uncommon in the broad commercial context.
Aparty seeking indemnification for its own negligence should consider:
Whether such requests are accepted practice in the relevant
industry.
Whether applicable state laws or industry-specific regulations
allow or prohibit such indemnification.
Whether the nature and scope of the risk sufficiently outweighs the
bargained-for consideration in the transaction.
The potential negative effect of the request on negotiations of the
overall transaction.
In Georgia, provisions indemnifying a party for its own negligence
are strictly construed against the indemnified party (see Service
Merch., 274 Ga. App. at 296.) In doing so, courts do not give effect to
any terms by implication where the language is not otherwise clear
(Seaboard Coast Line R. Co., 135 Ga. App. at 545).
Further, since Georgia public policy never implies an agreement to
indemnify a party for its own negligence in the absence of express
language, courts are unlikely to extend indemnity provisions covering
a party’s own negligence to cover a party’s own gross negligence or
intentional conduct absent express terms (see, for example, Ryder
Integrated Logistics Inc. v. BellSouth Telecommunications, Inc., 281
Ga. 736, 737-38 (2007); see also Holmes v. Clear Channel Outdoor,
Inc., 284 Ga. App. 474, 477 (2007) (holding that exculpatory clauses
relieving liability for acts of gross negligence or willful or wanton
conduct are void as against public policy)).
For an example of an exceptions clause in an indemnity provision,
see Standard Clauses, General Contract Clauses: Indemnification
(GA): Section 2.1 (W-000-1089). For common indemnity exclusions
found in the loan agreement context, see Practice Note, Loan
Agreement: Expenses and Indemnification: Exceptions to Expense
Reimbursement Obligation (4-502-0802).
WAIVER OF INCIDENTAL AND CONSEQUENTIAL DAMAGES
This waiver, which often disclaims a host of non-direct damages
including indirect, consequential, incidental, punitive, and special,
limits the indemnifying party’s liability to certain actual and direct
damages and reduces the amount the party may otherwise be liable
to pay. For definitions of certain of these damages, see Practice
Note, Damages for Breach of Commercial Contracts (W-012-6210).
For a sample waiver of incidental and consequential damages, see
Standard Clauses, General Contract Clauses: Limitation of Liability
(GA) (W-000-1148).
When drafting and negotiating an indemnification provision,
parties should understand whether and how this type of waiver
impacts the indemnification provision. For example, if the
indemnity for third-party claims is not excluded from the waiver,
the indemnifying party generally is not required to pay for indirect
and consequential damages stemming from third-party claims
even though these damages are caused by its own bad acts. If
parties intend for the indemnity to cover all liabilities (including
indirect and consequential damages) arising from third-party
claims, then the parties should exclude indemnification for third-
party claims from the waiver.
CONTROL OF DEFENSE PROVISIONS
With an obligation to defend, the indemnifying party has the right to
control the defense, unless the agreement states otherwise. Georgia
courts uphold the parties’ right to allocate the control of defense to
the indemnifying party (see, for example, Tuzman v. Leventhal, 174
Ga. App. 297, 299-300 (1985)). As the paying party, the indemnifying
party wants to control the defense to better regulate its expenses
and liabilities. However, the indemnified party, as defendant,
may want to control the defense to protect its own legal status,
reputation, and liability.
If representation by the same counsel presents a genuine conflict of
interest between the parties, Georgia law may grant the indemnified
party the right to select counsel, subject to certain conditions (see,
for example, Am. Family Life Assur. Co. of Columbus, Ga. v. U.S. Fire
Co., 885 F.2d 826, 831-32 (11th Cir. 1989)). However, for more certain
protection and control over its liabilities, an indemnified party can
seek contractual rights, such as the right to:
Assume the defense, either outright or based on certain
contingencies (for example, conflict of interest or inaction of the
indemnifying party).
Consent to settling the claim or entry of a judgment, either
outright or based on certain contingencies (for example, if the
judgment will have an adverse impact on the indemnified party’s
financial interest or reputation).
Consent to counsel selection.
Participate in the defense (possibly at its own expense).
© 2019 Thomson Reuters. All rights reserved.
8
Indemnification Clauses in Commercial Contracts (GA)
For an example of a Control of Defense Provision, see Standard
Clauses, General Contract Clauses: Indemnification (GA): Section 3
(W-000-1089).
NOTICE OF THIRD-PARTY CLAIMS
The indemnifying party is usually better able to limit its liability if:
It has prompt notice of a covered third-party claim. Georgia courts
generally agree that prompt, written notice provisions are conditions
precedent to indemnification rights (see Progressive Mountain Ins.
Co. v. Bishop, 338 Ga. App. 115, 117-18 (2016); see also Artrac Corp. v.
Austin Kelley Advertising, Inc., 197 Ga. App. 772, 776 (1990)).
The indemnified party agrees to cooperate throughout the
disposition of the claim.
However, under common law, the indemnified party’s failure to give
the indemnifying party notice of covered claims does not relieve
the indemnifying party from its indemnity obligations. Therefore,
an indemnifying party may want to insist in the contract on prompt
notice of a third-party claim.
The main point of contention regarding notice typically relates to
whether the indemnified party’s late or defective notice excuses or
limits the indemnifying party’s obligation to indemnify. To avoid this
potential conflict, the parties should specify whether indemnification:
Is conditioned on notice.
Covers litigation expenses that were incurred before notice.
The parties may agree that an indemnified party’s failure to provide
proper notice will excuse the indemnity obligation only to the extent
the indemnifying party’s ability to defend is adversely affected, such
as if the lack of notice causes the indemnifying party to miss a filing
deadline.
LIABILITY BASKETS
Liability baskets are common in corporate transactions like asset
and stock purchase transactions, but uncommon in commercial
transactions like the sale of goods and services. However, sellers
that engage in multiple transactions with individual buyers should
consider including this provision, as the cost of indemnifying a
relatively small third-party claim could greatly exceed the value of
the commercial agreement.
Generally, a basket shields the indemnifying party from having to
indemnify an otherwise covered claim unless and until the amount of
losses resulting from covered claims exceeds a defined amount. The
parties can structure the basket as either a:
Threshold, so that once the agreed amount is reached, the
indemnifying party is liable for the total amount of losses
(sometimes referred to as a “tipping,” “dollar one,” or “first
dollar” basket).
Deductible, so that once the agreed amount is reached, the
indemnifying party is only liable for the amount of losses in excess
of the agreed amount (sometimes referred to as an “excess
liability” basket).
For an example of a liability basket provision, see Standard Clauses,
General Contract Clauses: Indemnification (GA): Section 2.2
(W-000-1089) and the accompanying Drafting Note, which also
discusses the possibility of structuring the liability basket as hybrid
threshold/deductible basket or a mini-basket. A party could even
establish a “mini-basket,” where an individual loss must exceed a
certain dollar threshold to be applied to the basket itself.
The Implications of a Liability Basket on the Obligation to Defend
Parties may choose to limit an obligation to defend using a liability
basket. In this case, the obligation to defend may arise before the
liability basket threshold has been reached. Parties should consider
clarifying the parties’ rights and responsibilities by obligating the
indemnified party to reimburse the indemnifying party for all non-
covered amounts in this event.
MAXIMUM LIABILITY (LIMITATION OF LIABILITY)
An indemnifying party with negotiating leverage may insist on a
monetary cap on indemnity. As with other types of liability caps, the
indemnifying party should ensure that this provision:
Caps its potential liability to a fixed amount.
Limits the maximum aggregate liability for all potential claims that
may arise under the agreement, not just for individual claims.
The indemnification cap may appear in a general limitation of liability
clause covering all contract liabilities (including indemnity) or as
part of the indemnification provision (see, for example, WESI, LLCv.
Compass Environmental, Inc., 509 F. Supp. 2d 1353, 1356 (2007)).
A limitation of liability covering all contract liabilities will affect the
indemnity provision, unless indemnification is explicitly excluded
from the cap.
For an example of a maximum liability clause, see Standard Clauses,
General Contract Clauses: Indemnification (GA): Section 2.3
(W-000-1089).
If the agreement includes a cap on the maximum liability for
indemnification, the parties should ensure that the agreement does not
contain any other provisions that potentially conflict with the stated limit.
Implications of Maximum Liability on the Obligation to Defend
Parties may choose to limit an obligation to defend using a liability
cap. In this case, the obligation to defend may continue after the
liability cap has been reached. Parties should consider clarifying the
parties’ rights and responsibilities by obligating:
The indemnifying party to continue the defense.
The indemnified party to reimburse the indemnifying party for all
non-covered amounts in this event.
SOLE REMEDY PROVISIONS
A sole remedy provision prohibits the indemnified party from
recovering damages for covered claims beyond the terms set out
in the indemnification provision. With a sole remedy provision, the
indemnified party can look only to the indemnification provision
for recourse on covered claims (see, for example, WESI, LLC, 509
F. Supp. 2d at 1356 (referring to an “exclusive remedy” provision)).
Without a sole remedy provision, the indemnified party may be able
to use a non-indemnity related contractual remedy or remedy at
law to recover more than what the indemnifying party thought the
parties had originally bargained for.
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Indemnification Clauses in Commercial Contracts (GA)
In addition, the indemnifying party should ensure that the agreement
does not contain a cumulative remedies clause that could conflict
with this provision and, as a result, provide the aggrieved party
an opportunity to seek damages or remedies beyond the scope of
what is provided in the indemnification clause. Parties should, if
appropriate, exclude the indemnification clause from the cumulative
remedies provision.
For an example of a sole remedy provision, see Standard Clauses,
General Contract Clauses: Indemnification (GA): Section 2.6
(W-000-1089).
MUTUAL INDEMNITIES
Commercial contracts often include mutual indemnification
provisions. Under a mutual indemnification provision, each party
indemnifies the other. While mutual, each indemnity obligation is
not necessarily identical or proportional to the other. The extent to
which the provision is balanced depends on the allocation of risk
and negotiating power between the parties. Each indemnifying
party should strive to tailor the indemnity to cover only the risk it has
agreed to shoulder.
The mutuality of an indemnity can serve to mitigate risk for either or
both parties by:
Reducing the likelihood of litigation between the parties.
Strengthening the contractual relationship.
Establishing certainty regarding future potential liability.
MATERIALITY AND OTHER QUALIFIERS
Often, the representations and warranties in the agreement are
subject to materiality or other qualifiers. For example, a warranty
may state: “Seller represents and warrants that products are free
from material defects in material and workmanship.
These qualifiers prohibit the non-breaching party from recovering
damages for the breach unless it can prove that the nature or the
subject matter of the breach, as the case may be, was material. In
Georgia, a breach is material if it both:
Goes to the matter or essence of the contract and renders
substantial performance of its terms impossible.
Is so substantial and fundamental so as to defeat the object of the
contract.
(Forsyth Cty. v. Waterscape Servs., LLC, 303 Ga. App. 623, 633 (2010)
and Lanier Home Center v. Underwood, 252 Ga. App. 745, 746 (2001).)
Indemnity for breach of a contract provision does not negate the
qualification placed on that provision, and so to this extent the
unqualified indemnification is similarly diluted, unless the contract
has an express statement to the contrary.
Sometimes, the parties agree to qualify the indemnification provision
with materiality. The parties should consider the consequences of
qualifying the indemnification provision with materiality because:
It introduces a second layer of materiality if the underlying
representation is already qualified by materiality. In this case
the indemnifying party indemnifies only if it materially breaches
a provision that may already be qualified by materiality. This is
sometimes called double materiality.
It introduces a new layer of materiality to representations that the
indemnifying party may have negotiated without qualification. This
is sometimes called back-door materiality.
The indemnifying party may already have negotiated protective
qualifiers like indemnification baskets, which act as a kind of
materiality qualifier (see Liability Baskets).
INSURANCE AND ESCROW
Like most other contractual obligations, indemnification is only
valuable if the indemnifying party stands behind its promise. If an
indemnifying party is a significant credit risk, then the indemnified
party should consider requiring the indemnifying party to obtain
a minimum level of insurance coverage. Parties commonly use
insurance contracts to:
Supplement, or even substitute, indemnity obligations.
Induce counterparties to enter into the transaction.
The insurance policy can usually be tailored to correspond to the
transaction at hand. Different kinds of coverage may apply to
different aspects of the agreement, such as representation and
warranty insurance; but the parties should carefully consider whether
the types and amounts of insurance required are adequate to cover
all indemnification obligations.
Similarly, a party may seek a portion of the purchase price or service
fees to be held in escrow to satisfy the other party’s indemnification
obligations. These funds are often held in escrow for the duration of
the indemnity survival period.
Both insurance and escrows for indemnification obligations are more
commonly used in M&A transactions but less frequently relied on
in commercial contracts. For more information on insurance, see
Insurance Policies and Coverage Toolkit (4-506-1171).
ASSIGNMENT RIGHTS
Assignment of the agreement could unexpectedly alter the risk
allocation in the transaction. For example, the indemnifying party
may assign the contract to a third party that cannot honor the
indemnity obligations. Absent language to the contrary, Georgia
common law applies and permits assignment in most cases (see
In re Terry, 245 B.R. 422, 426 (Bankr. N.D. Ga. 2000); see also
Dennard v. Freeport Minerals Co., 250 Ga. 330 (1982)). Parties should
therefore consider seeking assignment limitations, such as consent
requirements, if appropriate.
However, under Georgia law, anti-assignment provisions are
interpreted narrowly. Absent express terms, where an anti-
assignment provision prohibits the assignment of rights under
a contract, violation of the anti-assignment provision gives the
non-breaching party a right to damages for breach of contract but
does not render the assignment ineffective unless the assignment
would materially reduce the value of the contract. (Spears Mattress
Company, Inc. v. Innovative Mattress Solutions, LLC, 2015 WL
13307074 at *4 (N.D. Ga. July 7, 2015); Singer Asset Finance Co. v. CGU
Life Ins. of America, 275 Ga. 328, 329-30 (2002).)
For more information on assignment limitations in Georgia, see
Standard Clauses, General Contract Clauses: Assignment and
Delegation (GA) (W-000-0989). For information on assignability of
10
Indemnification Clauses in Commercial Contracts (GA)
Indemnification Clauses in Commercial Contracts (GA)
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commercial contracts, see Practice Note, Assignability of Commercial
Contracts (GA) (W-013-8962).
DURATION OF INDEMNITY
Indemnifying parties often impose time limitations on indemnity and
related provisions to control liability. Absent an agreement to the
contrary, Georgia law statutes of limitations dictate the length of time
that a party has to raise a claim, including an indemnity claim (State
Q&A, Statutes of Limitations: Georgia (1-559-8625)).
Under Georgia law, a claim for contractual indemnification arising
out of a simple contract must be brought within six years after
the claim accrues (O.C.G.A. § 9-3-24; see also Saiia Const., LLCv.
Terracon Consultants, Inc., 310 Ga. App. 713, 716 (2011); but see
Suntrust Bank v. Venable, 299 Ga. 655, 657 (2016) (holding that the
Uniform Commercial Code’s four year limitations period applies to
breaches of contracts involving the sale of goods)). However, time
limitations on indemnity claims may vary depending on whether the
claim is a:
Direct claim. The statute of limitations clock starts once the
underlying indemnity accrues, which is when the indemnified party
pays the settlement or judgement (see Auto-Owners Ins. Co., 252
Ga. App. at 364). The length of time the indemnified party has to
file the claim depends on the type of claim. Parties often limit the
duration and survivability of contract terms, for example, to have
the representations survive the deal closing but expire 30 days
after the contract effective date (see, for example, Encompass Ins.
Co. of America v. Friedman, 299 Ga. App. 429, 431 (2009) (limiting
the period of time that a party has to bring a claim under the
contract)). For an example of a survival provision, see Standard
Clause, General Contract Clauses: Survival (GA) (W-003-9726).
For a direct claim such as this, the contractual time limitations
supersede the statute of limitations.
Third-party claim. Absent an agreement to the contrary, the
statute of limitations limits:
z
the amount of time the third party has to bring a claim against
the indemnified party (the statute of limitations clock starts from
the time the claim accrues); and
z
the amount of time the indemnified party has to bring an
indemnity claim against the indemnifying party. A typical
statute of limitations clock for an indemnity claim starts when
the indemnified party has been served with process in the
underlying lawsuit, or when the party knew or should have
known of any act or omission giving rise to the cause of action
for indemnity, whichever period expires later.
Ideally, the duration of the indemnity gives the indemnified party a
reasonable amount of time to discover any covered breach or third-
party claim. Parties should consider customizing indemnity duration
in the agreement after:
Analyzing each potential claim and its related statute of
limitations.
Coordinating the time limitations of each of the covered claims and
the term and survival period of the contractual indemnity.
For a sample contractual statute of limitations clause, see
Standard Clauses, General Contract Clauses: Contractual Statute
of Limitations (GA) (W-000-1090). For a discussion of indemnity
duration in the context of acquisition agreements, see Practice Note,
What’s Market: Indemnification Provisions in Acquisition Agreements
(3-504-8533).
ALTERNATIVES TO INDEMNIFICATION
Indemnification is often a highly negotiated provision, and sometimes
the benefits are not worth the battle. With this in mind, parties
should consider alternatives to indemnity, including:
Relying on Georgia common law or statute for recourse (for
example, bringing a lawsuit for breach of warranty, breach of
contract, or fraud).
Conditioning the purchase price on fulfillment of certain
conditions.
Using a right of offset by escrowing a part of the consideration with
a third party.
Deferring payment so that the indemnified party can deduct
potential indemnity payments from future payments.
If you are the buyer, using your own subsidiary to purchase the
seller or the seller’s assets to confine the transaction-related risk to
that subsidiary.
Providing contractual work-arounds for anticipated problems (for
example, requiring the infringing party to provide a non-infringing
replacement in the event of intellectual property infringement).
Using other risk allocation provisions to limit overall risk (see
Practice Notes, Risk Allocation in Commercial Contracts
(4-519-5496) and Remedies: Adequate Liability Coverage
(0-553-7425)).
Excluding an indemnification provision may increase the likelihood of
dispute. Therefore, parties should make sure the agreement contains
a strong dispute resolution provision if they choose not to include
an indemnity clause. For a sample dispute resolution clause, see
Standard Clauses, General Contract Clauses, Alternative Dispute
Resolution (Multi-Tiered) (GA) (W-008-2627).