Microsoft Word - OTSMAN 36-2604 Final Draft 02 May 22.pdf

BY THE ORDER OF THE COMMANDANT

OFFICER TRAINING SCHOOL (AETC)

OTS SPINS

11 March 2024

OFFICER TRAINING SCHOOL (OTS)

Personnel

OFFICER TRAINING SCHOOL

SPECIAL INSTRUCTIONS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the Officer Training School document

management system of record.

RELEASABILITY: This instruction is only releasable through Officer Training School selection

processes. Distribution of this publication will be approved by the OPR.

OPR: OTS/PET

Supersedes: OTSMAN 36-2604,

1 October 2023

Certified by: OTS/PET Chief

(Maj Paige Young)

Pages: 37

This instruction implements Air Force Policy Directive (AFPD) 36-26, Total Force Development and

Management, and Department of the Air Force Manual (DAFMAN) 36-2032, Military Recruiting and

Accessions, Air Force Handbook 36-2647, Competency Modeling and applies to all Officer Training School

(OTS) Officer Trainees and staff. It provides guidance and standardization for OT training. Refer

recommended changes and/or corrections to this publication to the Office of Primary Responsibility using

the AF Form 847, Recommendation for Change of Publication, through the chain of command. Subordinate

units may publish unit guidance to implement or supplement this manual. Route all implementing or

supplementing guidance through OTS Programs, Evaluations, and Training (PET) prior to approval.

Provide a copy of the approved guidance to OTS/PET. Submit waiver requests to OTS/PET through

appropriate chain of command. Ensure all records created as a result of processes prescribed in this

publication are maintained in accordance with Air Force Instruction 33-322, Records Management and

Information Governance Program, and disposed of in accordance with the Air Force Records Disposition

Schedule. The use of the name or mark of any specific manufacturer, commercial product, commodity, or

service in this publication does not imply endorsement by the Department of the Air Force.

SUMMARY OF CHANGES

Title change from OTSMAN to OTS SPINS. Updated leadership nomenclature. Reference to Airman’s

Foundational Competencies and OLAs added. IDMT sick call specified time block removed. Officer

Trainees will stay standing and reading THE TALON in auditorium while waiting for instructor to instruct

“take seats.” Seating in the auditorium and flight room is automatically “at ease.” Reporting instructions

clarified. SMU/Guide-on procedures during DP specified. Mandatory items updated to include THE

TALON instead of OTSMAN. Updated DFAC procedures for serving area processing. Updated Training

Wing Structure in Attachment 4. Added Field Leadership Formations as Attachment 7.

OTS SPINS 11 March 2024

Table of Contents

Chapter 1: OFFICER TRAINING SCHOOL .........................................................................................4

1.1. Officer Training School Ethos. ........................................................................................................4

1.2. Officer Training School Vision ........................................................................................................4

1.3. Officer Training School Mission. ....................................................................................................4

1.4. Officer Training School Honor Code. ..............................................................................................4

1.5. Officer Training School Chain of Command. ..................................................................................4

1.6. Airman’s Foundational Competencies .............................................................................................4

1.7. Guardian's Foundational Competencies………………… ……..............…………………………4

1.8. Officer Training School Leadership Attributes (OLAs) ..................................................................4

Chapter 2: GENERAL PROCEDURES .................................................................................................5

2.1. Officer Trainee Designation and Interaction....................................................................................5

2.2. Officer Trainee Conduct. .................................................................................................................5

2.3. Scheduled Military Training (SMT). ...............................................................................................5

2.4. Staff/Officer Trainee Interaction. .....................................................................................................5

2.5. Standardization .................................................................................................................................7

2.6. Customs and Courtesies ...................................................................................................................7

2.7. Academic Buildings Operating Requirements. ................................................................................8

2.8. Reporting Procedures. ....................................................................................................................10

2.9. Training Feedback Tools. ..............................................................................................................10

2.10. Security Violations .......................................................................................................................11

2.11. Religious Services ........................................................................................................................11

2.12. Network Access & Computer Usage ...........................................................................................11

2.13. Food Delivery ..............................................................................................................................11

2.14. Alcohol Use Policy ......................................................................................................................11

2.15. Tobacco/Nicotine Product Use Policy .........................................................................................11

2.16. Authorized Areas and Establishments. ........................................................................................12

2.17. Use of Privately Owned Vehicles (POV).....................................................................................12

2.18. Receiving and Entertaining Guests. .............................................................................................12

2.19. Authorized Travel Areas. .............................................................................................................12

2.20. Leave While Attending OTS ........................................................................................................12

2.21. Mobile Phones. .............................................................................................................................12

2.22. Commander’s Review (CR). ........................................................................................................12

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Chapter 3: OFFICER TRAINEE DRESS AND APPEARANCE ......................................................14

3.1. Personal Appearance. .....................................................................................................................14

3.2. Variations. ......................................................................................................................................14

3.3. Uniform of the Day (UOD). ...........................................................................................................14

3.4. Hydration Systems. ........................................................................................................................14

3.5. Reflective Belts ..............................................................................................................................14

3.6. Eyeglasses ......................................................................................................................................14

3.7. Cosmetics .......................................................................................................................................14

3.8. Items Not Mentioned......................................................................................................................14

Chapter 4: HEALTH AND PHYSICAL TRAINING ..........................................................................16

4.1. Officer Trainee Health. ..................................................................................................................16

4.2. Officer Trainee Sick Call. ..............................................................................................................16

4.3. Emergency Treatment ....................................................................................................................16

4.4. Medical Appointments ...................................................................................................................16

4.5. Quarters ..........................................................................................................................................16

4.6. Transportation ................................................................................................................................16

4.7. Medical Profile Documentation and Injury Reports. .....................................................................16

Attachment 1: GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION .................18

Attachment 2: DRILL AND CEREMONIES .......................................................................................19

Attachment 3: DINING FACILITY PROCEDURES ..........................................................................25

Attachment 4: OFFICER TRAINEE WING STRUCTURE ................................................................30

Attachment 5: SAFETY INFORMATION ...........................................................................................31

Attachment 6: EXAMPLE AETC FORM 341 .....................................................................................35

Attachment 7: FIELD LEADERSHIP FORMATION .........................................................................36

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Chapter 1:

OFFICER TRAINING SCHOOL

1.1. Officer Training School Ethos. As OTS professionals, we are dedicated to owning the mission. We

will purposefully develop as leaders within the Profession of Arms with pride, passion, and unity. We will

teach and be taught. We will lead and be led. We will identify and push beyond our perceived limits through

courage, resiliency, and hardiness of spirit. We will model the way with a relentless pursuit of excellence…

“Always with Honor!”

1.2. Officer Training School Vision. The premier leader-development institution within the Profession

of Arms.

1.3. Officer Training School Mission. Developing Warrior-Minded Leaders of Character committed to

our oath, values, and creed.

1.4. Officer Training School Honor Code. We will not lie, steal, or cheat, nor tolerate among us anyone

who does.

1.5. Of

ficer Training School Chain of Command. See Attachment 4, Officer Trainee Wing Structure.

Officer Trainees will enter the Wing upon successful completion of Module 1. Any references to

“Squadron” or “SQ” refer to OTS permanent party staff. Any references to “Commander” or “CC” refer

to the G-Series permanent party staff commander. Officer Trainee Wing Leadership within the OT Wing

will be designated or prefaced by “Officer Trainee” or “OT.”

1.6. Airman’s Foundational Competencies. Reference AFH 36-2647, Competency Modeling.

1.7. Guardian’s Foundational Competencies. Reference the USSF Competency Framework S1 Memo

dated 05 October 2022.

1.8. Officer Training School Leadership Attributes (OLAs). Professionalism, Communication,

Warfighting, Leadership, and Mission Execution.

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Chapter 2:

GENERAL PROCEDURES

2.1. Officer Trainee Designation and Interaction. References to “Officer Trainee” or “Trainee” in this

manual refer to any trainee assigned to OTS. Officer Trainees are addressed as “OT” (e.g., OT Smith or

Officer Trainee Smith). Officer Trainees arriving with a commission may be addressed as either “OT” or

according to their commissioned rank (e.g., Captain Smith).

2.2. Officer Trainee Conduct.

2.2.1. Reporting Violations. Officer Trainees will report all violations of the Honor Code and UCMJ

to include unprofessional relationships, maltreatment, maltraining, and violations of written or verbal

orders. Officer Trainees are required to report any misconduct to their chain of command immediately,

whether committed by Officer Trainees, faculty/staff, or others. Failure to report may be punishable

under Article 92 of the UCMJ.

2.2.2. AFI 36-2909, Air Force Professional Relationship and Conduct, para 3.1.4. Conduct unbecoming

an officer. Officers are accountable for conducting themselves at a higher standard of personal and

professional behavior. A failure by an officer to maintain this higher standard, by engaging in an

unprofessional relationship, may constitute a violation of Article 133, Uniform Code of Military Justice,

Conduct Unbecoming an Officer (10 United States Code Section 933). Article 133 is further defined in

the Manual for Courts-Martial.

2.3. Scheduled Military Training (SMT). SMT is the period beginning with Lights-On and ending with

the last scheduled training event each day (no earlier than dinner Dining Priority (DP) on weekdays).

Missing SMT hours may result in Commander’s Review. After SMT, OTs will need to coordinate any off-

campus activity for approval by owning TRS/DO.

2.3.1. Call to Quarters. Officer Trainees must be on base by 2100 and signed in with Charge of Quarters

(CQ) accountability by 2145. Trainees will not depart the dormitory until morning accountability is

reported and will not depart after evening accountability is reported.

2.3.2. Quiet Hours. Quiet hours are from 2145-0430 during the week and 2200-0500 on the weekend.

2.3.3. Dormitories. Officer Trainees will not return to the dormitories during SMT unless granted

specific permission from their instructor or a Military Training Instructor (MTI).

2.4. Staff/Officer Trainee Interaction. Officer Trainees will consider all members assigned to OTS as

staff regardless of rank or status (to include civilians and guests). Officer Trainees will use “Sir/Ma’am” or

rank and last name when addressing staff members or other Officer Trainees. As part of military decorum,

Officer Trainees may substitute any verbiage which states “Sir/Ma’am” with rank and last name. For the

duration of training, due to positional authority, OTS staff outranks all OTs regardless of commissioning,

however, traditional outdoors customs and courtesies will still be followed.

2.4.1. Professional academic environment. Trainees address each other by OT (Last Name) or (rank)

(last name). Trainees will address staff by Rank/Last Name or with Sir/Ma’am appropriately. All yes/no

responses will be accompanied by Sir/Ma’am.

2.4.2. Addressed by/Addressing Staff Member. Officer Trainees will assume the position of attention

prior to speaking or when addressed by staff. Once addressed, move to the position of parade rest for

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the remainder of the conversation. Upon completion of the conversation, assume the position of

attention, provide the greeting of the day, and salute as appropriate.

2.4.2.1. When any staff member addresses an Officer Trainee, the Officer Trainee will respond with

one of the following seven basic responses, unless otherwise directed. For situations not specified,

Officer Trainees will begin or end every sentence with Sir/Ma’am.

2.4.2.1.1. “Yes, Sir/Ma’am.”

2.4.2.1.2. “No, Sir/Ma’am.”

2.4.1.1.3. “Sir/Ma’am, I do not know.”

2.4.1.1.4. “Sir/Ma’am, I do not understand.”

2.4.2.1.5. “Sir/Ma’am, may I ask a question?”

2.4.2.1.6. “Sir/Ma’am, may I make a statement?”

2.4.1.1.7. “No excuse, Sir/Ma’am.”

2.4.2.2. Greeting of the Day. Officer Trainees passing OTS staff will give the proper greeting of

the day unless the staff member is engaged in a conversation. Select greeting based on time of day:

“Good morning, Sir/Ma’am” from 0000 until 1159, “Good afternoon, Sir/Ma’am” from 1200 until

1659 and “Good evening, Sir/Ma’am” from 1700 until 2359.

2.4.2.3. Greeting Order of Precedence. Render the greeting of the day to the highest-ranking

individual first when approaching a group (e.g., greet a male Major walking with a female Captain

with “Good morning, Sir, Good morning, Ma’am”).

2.4.2.3.1. If the individuals are of the same rank, greet the female(s) first (e.g., Greet a female

Captain walking with a male Captain with “Good morning, Ma’am, Good morning, Sir”).

2.4.2.3.2. If all individuals are of the same gender, greet them as a group with “Ladies” or

“Gentlemen” (e.g., a male Major and Captain will be greeted with “Good morning,

Gentlemen”).

2.4.2.3.3. If rank is indeterminable, greet the female(s) first (e.g., A group of four males and

two females in the Physical Training (PT) Uniform greeting is “Good morning, Ladies. Good

morning, Gentlemen”).

2.4.2.3.4. If the Officer Trainee knows the staff member (i.e., the staff member is their Flight

Commander or assigned MTI), it is acceptable to greet them by name in rank order. For

example, “Good morning, Major Smith; Good morning, Master Sergeant Scarib.”

2.4.2.4. Delivery of the greeting of the day should sound clear and confident from an appropriate

distance.

2.4.2.5. When entering or departing staff office areas (cube city), OTs will announce their presence

by clearly stating “OT(s) in the area” and “OT(s) departing the area.”

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2.5. Standardization. Officer Trainees will always present a standardized and professional image.

2.5.1. Academic Areas/Outdoor Events. Officer Trainees will standardize all equipment/gear to the

maximum extent possible to present a neat, orderly, and organized appearance.

2.5.2. Uniforms. Officer Trainees will standardize uniform wear to the maximum extent, while

exercising good judgement and appropriate decision making.

2.5.2.1. Mandatory Items. The following items will be carried on the trainee’s person at all times:

2.5.2.1.1. Identification Card. Government issued photo ID (e.g., Common Access Card,

Driver’s License, Passport, etc.)

2.5.2.1.2. Hydration System. See Chapter 3.4 for approved deviations.

2.5.2.1.3. Writing Implement/Material. Pencil or blue or black ink pen, paper to take notes.

Exceptions: Not required for PT sessions.

2.5.2.1.4. Two properly filled out copies of the AETC Form 341 IAW Attachment 6.

2.5.2.1.5. Reflective Belt. See Chapter 3 for approved deviations.

2.5.2.1.6. The Talon.

2.6. Customs and Courtesies.

2.6.1. Saluting. Saluting is taught as a formal lesson by training day (TD) three IAW AFI 1-1, Air Force

Standards.

2.6.1.1. Do not salute indoors unless formally reporting-in to a commissioned staff member’s

office/cubicle or upon receiving an award at an awards ceremony. Do not salute when reporting to

enlisted staff members, except during Open Ranks Inspections.

2.6.1.2. While outdoors, Officer Trainees passing an officer engaged in conversation will render a

salute, but not interrupt with the greeting of the day. If the officer does not return the salute, Officer

Trainees will continue and drop the salute once abreast the officer(s).

2.6.1.3. Saluting is not required when either staff or Officer Trainees are in Physical Training Gear

(PTG); however, Officer Trainees will render the proper greeting of the day.

2.6.2. No-Salute Areas. Saluting is not required at any field leadership event to include the following

locations: LRC, assault/confidence courses, Blue Thunder, Vigilant Warrior, running track, the covered

breezeway between Gilbert Hall/Gilbert Hall Annex, Ritchey Center, and Dojo.

2.6.3. “Reveille,” “Retreat” and “National Anthem” Courtesies.

2.6.3.1. “Reveille.” Customs and Courtesies will only be rendered if followed by “The National

Anthem,” or if a flag detail is present and can be seen.

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2.6.3.2. “Retreat.” Personnel outdoors in uniform, to include PTG, will face the flag if visible, or

turn towards the music and assume the position of parade rest upon hearing the first note of

“Retreat.” Upon hearing the first note of “The National Anthem,” assume the position of attention,

and salute. Hold the salute until the last note of the music is played.

2.6.3.3. “The National Anthem.” When “The National Anthem” is played indoors during a

ceremony, military members in uniform will assume the position of attention, face the flag, but not

salute. If in civilian clothes indoors or outdoors and “The National Anthem” is played, assume the

position of attention, and place the right hand over the heart. If wearing a hat, it should be removed.

If outdoors, uniformed members will face the flag or music (if flag is not visible) and render a salute

upon hearing the first note and hold the salute until the conclusion. Saluting outdoors while in

civilian clothes is permitted, but not required.

2.6.3.4. Exceptions. When participating in PT, Leadership Exercises, or Warrior Events, Officer

Trainees and staff should continue with these activities and are not required to render normal

customs and courtesies for “Reveille,” “Retreat” or “The National Anthem.”

2.7. Academic Buildings Operating Requirements.

2.7.1. Talking. Talking is not permitted outside of academic building classrooms unless making on-

the-spot corrections to other Officer Trainees or giving the greeting of the day. Officer Trainees may

talk quietly inside the flight room until the Class/Flight Leader instructs them to prepare for instruction.

2.7.2. Hallways. Officer Trainees will march in a single file, at the position of attention, on the right

side of the hallway (to include the Annex breezeway). Officer Trainees will not perform facing

movements on carpeted areas.

2.7.3. The Personnel Action Center (PAC) and the Independent Duty Medical Technician (IDMT)

Waiting Area. Officer Trainees will remain seated and read The Talon until called for by staff member.

Staff break rooms are off limits to Officer Trainees.

2.7.4. Auditoriums. Officer Trainees will enter the auditorium and fill the seats starting in the front

according to the seating arrangement assigned by Officer Trainee leadership. Officer Trainees will

remain standing at ease, quiet, and studying The Talon until lecturer instructs to take seats; then sit at

ease and remain attentive.

2.7.4.1. Auditorium Opening. The class leader will come to the position of attention, centered in

front of the stage, they will then state “STANDBY” to allow for the putting away of all materials

to include their Talon. After this is complete, they will then call the room to attention once they see

the instructor approaching.

2.7.4.2. Auditorium Closing. Once the instructor/lecturer indicates they are ready to close class, the

class leader will come to the position of attention, march directly to the center in front of the stage

and command: “Class, prepare for dismissal.” OTs will then set aside class materials and stand at

Parade Rest; the class leader will then call the room to attention. When the instructor/lecturer

departs the auditorium, they will command “CARRY ON” and the class will respond with

“ALWAYS WITH HONOR.” If the instructor/lecturer does not give the command, the class leader

will command “CARRY ON” once the instructor/lecturer has left the auditorium, the class will

respond with “ALWAYS WITH HONOR.” After “ALWAYS WITH HONOR,” Officer Trainees

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will follow staff direction. If there is no direction from the staff, Officer Trainees will prepare for

the next lesson by transiting back to their flight room or the designated event location.

2.7.4.3. Asking/Answering Questions. When Officer Trainees wish to ask a question or provide an

answer during an auditorium lecture, they will remain seated and raise their hand. Unless directed

otherwise, when the lecturer recognizes the Officer Trainee, the Officer Trainee will, in order: stand

at attention, provide the greeting of the day, state OT (or Rank) and Last Name, ask or answer the

question, and stand at ease until the dialogue is complete or invited to sit.

2.7.4.4. Tardiness. Officer Trainees who arrive late to an auditorium lecture will sit or stand in the

back of the auditorium and will not disrupt the lecture.

2.7.4.5. Attendance. Officer Trainees will not leave the auditorium during a lecture except for

unforeseen health issues and staff-directed/approved appointments. If an Officer Trainee must

leave, they will reenter discreetly and return to their seat or sit/stand in the back of the auditorium.

Officer Trainees directed to leave for disrupting the lecture will immediately notify their Module

Flight Commander.

2.7.5. Flight Room.

2.7.5.1. Heads-Up Display. Before each flight room lecture, the Flight Leader will ensure the lesson

title (e.g., Followership), instructor’s rank and name, scheduled time (e.g.,1310-1400), and

cognitive samples of behavior for that lecture are written neatly and legibly on the left side (as

viewed from the back of the room) of the white board.

2.7.5.2. The Flight Leader will sit in the position closest to the white board to easily view the door.

2.7.5.3. All required training materials will be in place and ready for use, to include display of

Instructor requested or provided lesson slides.

2.7.5.4. Opening Procedures. Prior to the instructor entering the flight room, all trainees will be at

parade rest, standing behind their chairs, and facing the center of the room. As the instructor crosses

the doorway threshold, the Flight Leader will assume the position of attention and call the room to

attention. The instructor will command, “TAKE YOUR SEATS” or “SEATS.”

2.7.5.5. Closing Procedures. Once the instructor indicates they are ready to close class, the Flight

Leader will immediately stand, push in their chair, assume the position of attention behind their

chair, and command “Flight, prepare for dismissal.” Each flight member will then stand, push in

their chair, standardize training materials, and assume the position of Parade Rest behind their chair.

After the entire flight accomplishes these steps, the Flight Leader will confirm standardization,

assume the position of attention, and call the room to attention. As the instructor breaks the threshold

of the doorway, the instructor will command “CARRY ON” and the flight will respond with

“ALWAYS WITH HONOR.” If the instructor does not give the command, the Flight Leader will

command “CARRY ON” once the instructor has left the flight room, and the flight will respond

with “ALWAYS WITH HONOR.” The last Officer Trainee departing the room will ensure all

audiovisual equipment (except the computer) and lights are off.

2.7.5.6. Flight Room and Field Event Protocol.

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2.7.5.6.1. If a lecture is in session or the same lesson will resume upon conclusion of a break,

Officer Trainees will not call the room to attention when the instructor or a visitor (regardless

of rank) enters or exits. This is a single academic session and will continue uninterrupted.

2.7.5.6.2. When a lecture is not in session, Officer Trainees will call the room to attention when

a commissioned staff member enters or exits the room, provided there is not already a

commissioned staff member in the room of equal or higher rank. As the officer breaks the

threshold of the doorway, the first Officer Trainee to see the officer will call the room to

attention. If aware, OTs may prepare using the “STANDBY” command.

2.7.5.6.3. Officer Trainees will form up for pre- and de-brief IAW with Attachment 7 for field

leadership events (e.g., Leadership Reactionary Course (LRC)).

2.7.6. Use of any OTS conference rooms and non-classroom spaces must be pre-coordinated with

owning agency.

2.8. Reporting Procedures.

2.8.1. When directed to report to a staff member’s office/cubicle, Officer Trainees will center

themselves on the threshold of the door or cubicle entrance and knock once (loud enough to be heard).

Once acknowledged, Officer Trainees will enter, using the most direct route to the staff member, center

themselves two paces away (if possible) in front of the desk or staff member, salute (if the staff member

is a commissioned officer), and give the appropriate reporting statement.

2.8.2. In the office/cubicle area, if multiple Officer Trainees are reporting in, one Officer Trainee in

the group will salute (as appropriate) and state, “Sir/Ma’am, (Officer Trainee/Rank) (Name) plus

(number of Officer Trainees) reports [or reports as ordered].” If told to take a seat, Officer Trainees

will take their seat. When departing, the Officer Trainee who reported-in will salute as appropriate and

give the greeting of the day for the entire group. Officer Trainees will take the most direct route out of

the office.

2.9. Training Feedback Tools.

2.9.1. AETC Form 341, Excellence/Discrepancy Report. This document may be used to address

positive and/or negative Officer Trainee performance. Officer Trainees will always carry a minimum

of two copies. The form will have Name, OT, Organization, and Class/Flight blocks legibly filled in

blue or black ink, see Attachment 6 for example.

2.9.2. Motivational Training (MT). MT consists of physical exercises designed to motivate trainees to

follow OTS standards and expectations. Qualified staff may administer MT to correct lapses in

procedures as well as motivate trainees to work as a team.

2.9.3. Form 2, OTS Leadership Attribute Assessment. This form will be used at the discretion of the

staff to address performance with feedback aligned with the attributes.

2.9.4. Memorandums and Record of Individual Counseling (RIC). Memorandums and RICs are a

means of documenting Officer Trainee performance expectations. Excessive negative documents affect

an Officer Trainee’s ability to successfully complete OTS. Officer Trainees will acknowledge receipt

of all memorandums and RICs.

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2.9.5. Form 3, Module Report. This form will be used at the end of each week/module to capture

performance within the module.

2.9.6. Feedback Acknowledgment. If an Officer Trainee wishes to make a response to feedback

received during training, they will have up to three calendar days (excluding holidays with Module

Flight Commander approval) from the event to submit a comment written IAW AFH 33-337, Tongue

and Quill, to their Module Flight Commander.

2.10. Security Violations. Security violations occur when Officer Trainees intentionally or unintentionally

permit the release or loss of controlled information, materials, or funds. Examples include leaving dorm

room security drawers unlocked when rooms are unoccupied, leaving electronic devices unsecured, leaving

Personally Identifiable Information or ID cards unattended, or release of OTS Graded Measures and study

materials. Note: Laptops and items stored in backpacks are considered secured when left in an Officer

Trainee’s dorm room or flight room provided the system is password or biometrically protected.

2.11. Religious Services.

2.11.1. Officer Trainees may be allotted up to 4 hours to attend worship services of their choice, on or

off Maxwell AFB. Squadron ADOs may grant extensions to the 4-hour time limit for religious

observances on a case-by-case basis. Officer Trainees will inform their Flight Commander, OT chain

of command, and CQ of any off-base worship to ensure accountability.

2.11.2. The Reflection and Accommodation Center (RAC) is located on the second floor of building

1487 (Room C211) and can be used for personal religious purposes. Officer Trainees will follow all

guidance posted inside the RAC concerning its use. Officer Trainees may discuss any issues of

religious accommodation in detail with the Holm Center/OTS Chaplain or chain of command.

2.12. Network Access & Computer Usage. All OTs accessing government information systems are

subject to AFI 17-130, Cybersecurity Program Management. Additionally, social media use is subject to

AFI 1-1. These provisions are encompassed with in UCMJ Article 92 and violations may be grounds for

Commanders Review.

2.12.1. Officer Trainees will complete Department of Defense Information Assurance (IA)

Cyber Awareness Challenge training prior to using any computer connected to a .mil network (e.g.,

requiring CAC access/Air Force network). This requirement does not apply to Officer Trainees using

the OTS-provided Wi-Fi network (AMNET).

2.12.2. Officer Trainees will secure personal, or government furnished, electronic devices. Systems are

secured when password protected and may be left in flight or dormitory rooms as training needs dictate.

External storage and communication devices must be secured in security drawers when not in use.

Devices will be displayed in accordance with dormitory procedures.

2.13. Food Delivery. Officer Trainees will not order food to be delivered to any location on the OTS

campus without TRS SQ/CC approval.

2.14. Alcohol Use Policy. Officer Trainees are not authorized possession or consumption of alcohol at

any time without TRS SQ/CC approval. Route requests through OT chain of command.

2.15. Tobacco/Nicotine Product Use Policy. Officer Trainees are not authorized possession or

consumption of tobacco or nicotine products IAW AFI 48-104 para 3.5.2.

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2.16. Authorized Areas and Establishments.

2.16.1. OTS Campus. Includes the Dining Facility (DFAC), academic areas, Physical Conditioning

Center (PCC), basketball court, quarter-mile track, drill pad, pull-up bars, and dormitories.

2.16.2. Off Campus. Paperclip running track, volleyball courts, athletic fields, Fairchild Library

(academic study purposes only), AU/OTS Shoppette (Express & Military Clothing Sales Store), and

any other off campus location to include on-base commercial food vendors requires TRS SQ/CC

approval, Module ADO may approve single event usage on a case-by-case basis. Route requests

through OT chain of command.

2.16.3. Unauthorized Areas. Officer Trainees will not use, or traverse unescorted, through Ritchey

Center (building 1425), including its playground, courtyard, and sidewalks. All other locations,

including on-base commercial food vendors, require TRS SQ/CC approval, delegated no lower than the

TRS SQ/DO.

2.17. Use of Privately Owned Vehicles (POV). Officer Trainees will only use or access POVs with

prior OTS staff coordination and authorization.

2.17.1. Officer Trainees will have until the end of training day two to retrieve all items needed for OTS

(insurance, registrations, credit cards, cash, uniform items, computer, printer, etc.). After training day

two, OTs requiring access will submit an official memorandum to the TRS SQ/DO requesting access.

2.17.2. Designated Parking Area. Officer Trainees may only use non-reserved parking spaces on

Sycamore St., directly north of the paperclip track and grass sports fields, unless otherwise directed. Do

not park next to the Ritchey Center.

2.18. Receiving and Entertaining Guests. Officer Trainees will not entertain guests at the OTS Complex.

This includes meeting members on or off Maxwell AFB. Exceptions require TRS SQ/CC approval, route

requests through the OTW Chain of Command.

2.19. Authorized Travel Areas. Except for emergency medical issues, travel outside of the local area will

not be authorized. Off-base areas and locations will be approved by TRS SQ/CC route requests through OT

chain of command. While on and off-campus, OTs will travel with a Wingman unless otherwise specified

in this manual.

2.20. Leave While Attending OTS. Officer Trainees may request leave during training for emergencies as

defined in AFI 36-3003, Military Leave Program. Emergencies must be submitted through the American

Red Cross for verification at (877) 272-7337. Officer Trainees will submit an AF Form 988, Leave

Request/Authorization, for TRS SQ/CC consideration. Reserve and National Guard Officer Trainees will

also coordinate/request leave with their home units.

2.21. Mobile Phones. Cell phone use is limited to official use only during SMT. Phones will be away and

silenced during scheduled events, unless required for emergency notification purposes.

2.22. Commander’s Review (CR). Initiated due to failure of an Officer Trainee’s ability to learn, comply,

and/or adapt to the military environment IAW AFMAN 36-2032, Military Recruiting and Accessions.

During CR, all relevant factors will be reviewed by applicable commanders to determine if the Officer

Trainee in question will be reinstated, recycled, disenrolled, or disenrolled with prejudice IAW UCMJ,

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DAFMAN 36-2032, AFI 36-3206, Administrative Discharge Procedures for Commissioned Officers,

and/or AFI 36-3208, Administrative Separation of Airmen.

2.22.1. Failure to meet Department of the Air Force standards will result in disenrollment. This

includes, but is not limited to, the Physical Fitness Assessment, and the Cumulative Academic

Assessment. Officer Trainees may provide a statement after disenrollment proceedings IAW DAFI

36-2907, Adverse Administrative Actions.

2.22.2. During CR, an Officer Trainee may only submit a rebuttal to an Airman’s Competency

Failure, Officer Training School Leadership Attribute Failure, or a Warrior-minded Leader of

Character Failure. The Officer Trainee will be informed of the CR and associated failure and will

have three days to submit a rebuttal package with Area Defense Counsel (ADC) assistance. Rebuttal

of failures only applies to CR, see “Feedback Acknowledgement” paragraph for making official

statements for received feedback.

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Chapter 3:

OFFICER TRAINEE DRESS AND APPEARANCE

3.1. Personal Appearance. Officer Trainees will maintain dress and personal appearance standards IAW

DAFI 36-2903, Dress and Personal Appearance of United States Air Force and United States Space Force

Personnel, and SPFGM 2022-36-02, Space Force Guidance Memorandum Establishing U.S. Space Force

(USSF) Dress and Appearance Standards, to include any Air Education and Training Command (AETC),

Maxwell AFB, and OTS Supplements.

3.2. Variations.

3.2.1. Officer Trainees are not authorized to wear the Flight Duty Uniform (FDU), Desert FDU, 2

Piece FDU, OCP baseball cap, or have facial hair, including mustaches, unless approved with waiver.

3.2.2. PTG shirt will be tucked into shorts or running pants while marching, in formation, or while

performing group physical training to include formation runs and double-time. Otherwise, PTG shirts

may only be untucked during active individual physical training in accordance with DAFI 36-2903.

3.3. Uniform of the Day (UOD). The training schedule will dictate the UOD and is mandatory for all

Officer Trainees. The TRS SQ/DO is the approval authority for all UOD changes and variations. After

SMT, with TRS SQ/DO coordination and approval, other authorized uniforms may be worn and shall be

worn IAW DAFI 36-2903. Note: Officer Trainees will wear the PTG to sleep unless deviations are

approved.

3.4. Hydration Systems. Hydration systems will be always worn, except in the flight room, auditorium,

or latrines. Wearing the hydration system is optional in the dormitories. In the flight room and auditorium,

hydration systems will be placed on the back of the Officer Trainee’s chair and standardized. Hydration

systems will be hand-carried while wearing service dress or dress blues (Class A / Class B). Note: Officer

Trainees may only leave the hydration system in the flight room or auditorium when transiting to/from the

latrines.

3.5. Reflective Belts.

3.5.1. Utility Uniform. May be worn or secured around the hydration system; may be removed or

stowed during the execution of scheduled and independent field events as determined by the TRS

SQ/DO. Officer Trainees will maintain standardization of their reflective belts.

3.5.2. Blues: Class A/Class B. Will be secured around the hydration system.

3.5.3. Officer Trainees will keep their module specific reflective belts in good working order and will

not hang items from, or attach items to, the reflective belt.

3.6. Eyeglasses. Eye-glass straps are required for all field leadership events and PT. Contact lenses are

not authorized during field events.

3.7. Cosmetics. Wear of cosmetics will be IAW DAFI 36-2903. Due to the nature of the training

environment, eyelash extensions are not authorized. Cosmetics will not be worn during field conditions.

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3.8. Items not mentioned.

Items not mentioned within this document does not mean that it is allowed.

The philosophy of “It doesn’t say I can’t; therefore, I can” does not apply to this document. If it does

not say it is authorized, then it is not authorized. (verbiage adapted from JTR).

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Chapter 4:

HEALTH AND PHYSICAL TRAINING

4.1. Officer Trainee Health. IDMTs in the OTS Medical Aid Station provide basic medical care for

Officer Trainees while at OTS. IDMTs provide Officer Trainee medical profiles and coordinate referrals

to the base Medical Treatment Facility (MTF) as needed. Officer Trainees will not seek medical treatment

or appointments at the base MTF without first coordinating with the IDMTs. Officer Trainees with a

medical specialty will not self-prescribe medication or provide medical treatment to other Officer Trainees

unless life, limb, or permanent sensory impairment is at risk.

NOTE: See Attachment 5 for safety information including A5.2 for fluid replacement in different flag

conditions and A5.3 for recognizing heat stress.

4.2. Officer Trainee Sick Call. Sick call hours will be briefed during medical in-processing. Officer

Trainees will notify their instructor of any missed event during SMT due to sick call attendance. Officer

Trainees should make every attempt to report to morning sick call. If an Officer Trainee requires any urgent

medical care outside of normal IDMT sick call, they should notify their instructor. Medical authorization

from the Nurse Advice Line at 1-800-874-2273 is required before any Officer Trainee receives urgent or

routine medical care from an off-base provider. Officer Trainees failing to receive authorization prior to

receiving off-base urgent or routine care may incur medical expenses. Note: Officer Trainees will not bring

a wingman to IDMT sick call.

4.3. Emergency Treatment. If an Officer Trainee requires emergency medical care for a threat to life,

limb, or eyesight, call 911 (if using a landline) or (334) 953-9911 (if using a cell phone). Officer Trainees

will notify the instructor immediately. All Officer Trainees seen off-base for emergency treatment will

report to the IDMT the next duty day during morning sick call hours with the off-base medical

documentation from their appointment. Upon returning to campus, Officer Trainees will immediately

notify their instructor.

4.4. Medical Appointments. IDMTs will coordinate all MTF appointments. Officer Trainees will notify

their instructor of all scheduled appointments and potential impacts to SMT. All Officer Trainees seen off-

campus for medical appointments will report to the IDMT the next duty day during sick call hours with the

medical documentation from their appointment.

4.5. Quarters. Officer Trainees placed on quarters by the MTF will notify the IDMTs and their Flight

Commander prior to proceeding to their dorm rooms. Officer Trainees placed on quarters by the IDMT

will notify their instructor prior to proceeding to their dorm room. While on medical quarters, Officer

Trainees will leave their door closed. Flights will coordinate food requirements with the instructor to ensure

meal coverage for the Officer Trainee on quarters.

4.6. Transportation. Transportation to the MTF or to an off-base medical appointment will be by taxi

service or (trainee) POV if approved by ADO. Travel with a wingman when feasible.

4.7. Medical Profile Documentation and Injury Reports.

4.7.1. Medical Profiles. If treated at the base MTF, Officer Trainees will present a copy of the AF

Form 469, Duty Limiting Condition Report or AF Form 422, Notification of Air Force Member’s

Qualification Status, to the IDMTs and their instructor as soon as possible. Officer Trainees seen at an

off-base medical facility will present the medical documents from their appointment to the IDMT to

establish an AF Form 422. Officer Trainees will present a copy of the AF Form 422 to their instructor

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as soon as possible. Officer Trainees will always carry the original AF Form 422 with them. Officer

Trainees will follow the instructions stated on the AF Form 422 until expired. The “release date” on

the AF Form 422 is the date that the Officer Trainee is returned to full duty with no restrictions; release

time is Lights-On unless otherwise noted. Officer Trainees requiring a medical profile extension will

report to the IDMT during sick call. Disregarding the instructions on the AF Form 422 is considered

disobeying a direct order and may result in the Officer Trainee being liable for the costs of treating

further injuries.

4.7.2. Injury Reports. If injured (either on or off-duty/base), Officer Trainees will notify their instructor

immediately, but no later than 24 hours after the injury occurred. Officer Trainees will fill out an AF

Form 978, Supervisor’s Mishap Report, and submit the form to their instructor within 48 hours. The

AF Form 978 is also required anytime an Officer Trainee is involved in a vehicle accident on or off-

base, whether there were injuries or not. The AF Form 978 is not required for Officer Trainees who

become ill.

DERRICK J. IWANENKO, Colonel, USAF, Ed.D

Commandant

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Attachment 1:

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

DODI 1304.33, Protecting Against Inappropriate Relations During Recruiting and Entry Level Training

DAFI 36-2903, Dress and Appearance of United States Air Force and United States Space Force

Personnel

DAFMAN 36-2905, Air Force Physical Fitness Program

DAFMAN 36-2032, Military Recruiting and Accessions

AFPD 36-26, Total Force Development and Management

AFH 36-2647, Competency Modeling

AFI 1-1, Air Force Standards

AFI 17-130, Cybersecurity Program Management

DAFI 36-3003, Military Leave Program

DAFPAM 34-1203, Drill and Ceremonies

AFI 36-2909, Air Force Professional Relationships and Conduct

AFI 91-202_AETCSUP, The US Air Force Mishap Prevention Program

AFI 91-207_MAXWELLAFBSUP, The US Air Force Traffic Safety Program

AFI 36-2909_AETCSUP, Air Force Professional Relationships and Conduct

AFI 36-2903_MAXWELLAFBSUP, Dress and Appearance of Air Force Personnel

Adopted Forms

AF Form 422, Notification of Air Force Member’s Qualification Status

AF Form 847, Recommendation for Change of Publication

AF Form 978, Supervisor’s Mishap Report

AF Form 988, Leave Request/Authorization

AETC Form 341, Excellence/Discrepancy Report

Abbreviations and Acronyms

AEF—Air & Space Expeditionary Force

AFMAN—Air Force Manual

AFB—Air Force Base

AFI—Air Force Instruction

AU—Air University

CAC—Common Access Card

CC—Commander

CQ—Charge of Quarters

CR—Commander’s Review

DFAC—Dining Facility

DO—Director of Operations

DP—Dining Priority

DV—Distinguished Visitor

GOB—Guidon Bearer

IAW—In Accordance With

IDMT—Independent Duty Medical

Technician

LAN—Local Area Network

LRC—Leadership Reaction Course

MTF—Medical Treatment Facility

MTI—Military Training Instructor

OCP—Operational Camouflage Pattern

PCC—Physical Conditioning Center

PT—Physical Training

PTG—Physical Training Gear

SMT—Scheduled Military Training

SOB—Samples of Behaviors

SOP—Standard Operating Procedures

TRS—Training Squadron

TRSS— Training Support Squadron

UCMJ—Uniform Code of Military Justice

UOD—Uniform of the Day

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Attachment 2:

DRILL AND CEREMONIES

A2.1. Definitions.

A2.1.1. Small Marching Unit (SMU). Formation of two to four Officer Trainees (Exception:

Guidon Bearer may march on their own). In formations with three or four Officer Trainees, the

formation is properly sized with the tallest Officer Trainees in the front and on the right regardless

of rank and position. In SMUs of two, the senior ranking Officer Trainee marches on the right. If

two Officer Trainees are the same rank, the tallest will be to the right. When in an SMU with a

guidon, the person on the right will carry it. In SMU formations, all will salute and extend military

courtesies as appropriate. SMU’s will use the preparatory command “Flight, ….” OT calling

commands will respond to their own commands when in a SMU. Note: Any OT’s performing a

specific task (e.g., trash detail, flag detail) will use the preparatory command “Detail, ...” If there

are 5-7 Officer Trainees, Officer Trainees will make multiple SMU’s. Never make a single SMU

greater than 4 Officer Trainees.

A2.1.2. Flight. Formation of eight or more Officer Trainees. This includes a designated Flight

Leader and a guidon bearer. There will be at least two but no more than four elements at normal

interval. While on the OTS Complex, flights will normally march with two elements. In flight

formations, the Flight Leader renders the military courtesies for the formation. Officer Trainees on

marching waivers will walk six paces behind the flight and extend all military courtesies

themselves.

A2.1.3. Flight Leader. Officer Trainee designated to lead the flight and ensure safety. The Flight

Leader ensures all flight members are accounted for. The Flight Leader assumes all responsibility

for their flight to include precise flight control through proper command execution and rendering

courtesies when appropriate for the flight. After the command of execution has been given and the

movement has begun, give other appropriate commands to bring the element to the desired

position. If a command is improperly given, the individuals execute the movement to the best of

their ability. Flight members will only respond to valid commands.

A2.1.4. Road Guard. Officer Trainee designated to stop traffic while Officer Trainees cross a

road or parking lot.

A2.1.5. Element Leader. The leader of the smallest drill unit comprised of at least three, but

usually eight to 12 individuals, one of whom is designated the element leader.

A2.1.6. Drill Command. An oral order to direct a formation. Most drill commands consist of two

commands. The Preparatory Command, which explains what the movement will be and the

Command of Execution, given after the Preparatory Command. This explains when the movement

will be carried out. In certain commands, the preparatory command and the command of execution

are combined, for example: “FALL IN” or “AT EASE.” Informational commands have no

Preparatory Command or Command of Execution, and they are not supplementary. Two examples

are “PREPARE FOR INSPECTION” or “COLUMN OF FILES.”

A2.1.7. Cadence. Cadence is the measure or beat of movement. Cadence is given in sets of two

as follows: “HUT, TOOP, THREEP, FOURP; HUT, TOOP, THREEP, FOURP.” Do not initiate

cadence if a complete set of two cannot be achieved.

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A2.1.8. Sizing. OT Flights and OT Squadrons must be sized prior to moving. If not sized, the

proper verbiage is as follows: “With the exception of the guidon bearer and element leaders (or

with no exception), if you are taller than the Officer Trainee/OT in front of you, tap them on the

shoulder and move forward.”

A2.2. General Guidance for Formations (refer to DAFPAM 34-1203, Drill and Ceremonies).

A2.2.1. The formation leader’s first responsibility is the safety of the formation. Therefore,

situational awareness of the surroundings is critical and must be maintained, even when stationary.

When giving commands, the formation leader is at the position of attention and in the best position

to observe their flight performing the movement. Generally, this will be the action side or direction

the flight is moving toward. Good military bearing is necessary for good leadership.

A2.2.2. All Officer Trainees will march at the position of attention while on sidewalks, parking

lots, troop walks, across active roadways, and other improved surfaces.

A2.2.3. Double Time. Officer Trainees may double time after 1 hour has elapsed from the last

meal. Officer Trainees may double time on paved surfaces to and from physical conditioning

activities except when crossing the street. Officer Trainees will not double time during hours of

darkness for safety reasons. Exception: Approved formation runs may take place during dawn and

dusk, and if the formation is carrying flashlights or reflective gear.

A2.2.4. At Ease March. If using unimproved surfaces (e.g., grass, dirt, etc.) use caution while

marching at ease (does not include Welch Field). Extreme weather and flag conditions may warrant

marching at ease for long distances. Flights must be placed back at attention while marching prior

to giving “Flight, HALT.”

A2.2.5. All members of a formation must carry operable flashlights during hours of darkness and

periods of reduced visibility. Exception: Reflective gear is a suitable substitute during formation

runs.

A2.2.6. Building entrance procedures. Entrance procedures are necessary to promote good order

and discipline among Officer Trainees while entering any permanent structure. These procedures

apply to squadron, flight, and SMU formations. If a door becomes propped in the open position,

the last Officer Trainee entering will close it.

A2.2.6.1. Column of Files. To form a single file when in a column of two or more elements,

the command is: “COLUMN OF FILES from the right (left), forward, MARCH.” If the

movement is from the left, on the informational command, the guide will execute a face in

marching, then right face in front of the file that will move first and remain at carry guidon.

On the preparatory command, the element leader of the right (left) element turns their head

45 degrees to the right (left) and command, “Forward.” The same time, the remaining

element leaders turn their heads 45 degrees to the right (left) and command “STAND FAST.”

Their heads are kept to the right (left) until they step off. On the command “March,” the

extreme right (left) element steps off. The element leader of each remaining element

commands “Forward, MARCH” as the last Officer Trainee in each element passes, ensuring

the leaders element is in step with the preceding element. All subsequent elements then

incline to the right (left), following the leading elements in successive order.

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A2.2.6.2. If carrying a guidon, the guidon bearer will place the guidon in the guidon stand (if

available). The initial element leader holds the door for the flight. The Flight Leader will hold

the door for the initial element leader. The Flight Leader will be the last person from their flight

to enter the building.

A2.2.6.3. While marching as an SMU, the Officer Trainee in charge will command, “Flight,

HALT, COVER,” followed by the command of “DISMISSED” if entering a building or

leaving the general area. “FALL OUT” will be given if remaining in the general area, such as

after meals when leaving the DFAC to join the larger flight formation.

A2.2.7. Building departure procedures. The Flight Leader will be the first member of the flight

to depart the building and will designate the position for forming the flight. The last Officer Trainee

in a formation will ensure building doors close behind them. After open ranks instruction, flights

may use the command of “FALL IN.” Flight Leaders will take care to not block traffic into or out

of the building.

A2.2.7.1. When departing as an SMU, Officer Trainees will exit the academic building in an

orderly manner and form up on the sidewalk. There will be no talking in formation.

A2.2.7.2. Once the flight has been formed, any flight member needing to join the flight will

adhere to the following procedures: Salute and state, “Sir/ma’am, (officer trainee/rank) (name),

requests permission to join the flight.” The Flight Leader will then return a salute and instruct

the Officer Trainee to “FALL IN” or “Size yourself in,” if the formation has been previously

sized.

A2.2.7.3. Any individual placed in charge of the flight that is not the designated Flight Leader

will return to their position in the flight once control is regained by the designated Flight

Leader. To accomplish, the Flight Leader and acting Flight Leader will exchange salutes and

the Flight Leader will instruct the acting Flight Leader to “FALL IN” or “Size yourself in,” if

the formation has been previously sized. Before a command is given by the regaining Flight

Leader, that individual will ensure the flight is aware that they are now in command of the

formation.

A2.3. Marching Requirements.

A2.3.1. Pennant. Once awarded at OTS, the flight pennant signifies a flight’s ability to march

without OTS staff direct supervision. Until awarded, OTS staff will escort flights to all activities

that require transit outdoors. Exception: After awarded, initial off campus transit must be

monitored by staff. Officer Trainees will maintain flight integrity and march as a complete flight

as much as possible except when directed by OTS staff, for safety reasons (ref, paragraph A2.6),

or in the following cases:

A2.3.1.1. The Officer Trainee senior leadership and designated key staff may march alone and

separate from their flights to monitor formation activity.

A2.3.1.2. Officer Trainees may march in pairs to work details.

A2.3.1.3. To meet individual appointments or perform individual PT. (For safety reasons, two

or more Officer Trainees must participate in the aerobics/exercise programs together.)

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A2.3.2. Officer Trainees are not required to march while escorting guests during authorized times;

however, they will maintain a professional military image and render proper military courtesies.

A2.3.3. Formations will be properly sized IAW DAFPAM 34-1203. The Flight Leader will ensure

only authorized routes of march are utilized.

A2.3.4. Right of Way for Formations. Under normal conditions, a formation will not pass another

formation that is on the march. Formations/SMUs may pass other stationary formations without

requesting permission. The leader of a stationary formation must yield the right of way to a

formation underway. If formations are on the march and converging on each other, leaders will

yield the right of way to formations on their right.

A2.3.5. Utilization of Improved Surfaces Only. Officer Trainees will only plan to march/walk on

improved surfaces. Do not walk/march across areas covered in grass surface (unless directed by OTS

staff or for safety reasons).

A2.4. Road Guards.

A2.4.1. General Information.

A2.4.1.1. Road guards ensure the safety of Officer Trainees during transit around the OTS

campus and Maxwell AFB. Road guards are required for all student formations greater than

eight students. For flights seven or smaller, the Flight Leader will function as road guard for

their flight. SMUs, formations of two to four students do not require road guards.

A2.4.1.2. The last individual(s) in the rear of each element will serve as a road guard. Required

safety equipment for road guards: fluorescent/reflective vest (if transiting off campus),

reflective belt, and flashlight (during hours of darkness). Occasionally, situations may warrant

more or less than two road guards (e.g., intersections with greater than two possible vehicular

traffic routes). Squadron formations require four road guards; they will be positioned in groups

of two approximately six paces ahead and behind the formation.

A2.4.1.3. Officer Trainees will not “piggyback” units (march more than one unit across the

street without allowing traffic to proceed between them) when crossing streets. OTS staff may

do so only when deemed necessary but will make every effort not to obstruct the flow of traffic.

A2.4.1.4. The Flight Leader will render all courtesies for the flight. If an officer (on foot) or

staff vehicle passes (from the front) the person in charge will render courtesies. If a staff vehicle

approaches the flight while crossing an intersection the road guard will not salute (due to

safety). The person in charge will march the flight across the street, halt the flight, call in the

road guards, and then render courtesies to the staff vehicle.

A2.4.2. Procedures.

A2.4.2.1. For safety reasons, flights will always be halted prior to entering a hazard area so

the Flight Leader can ensure the safety of the posting road guards. Hazard areas include all

intersections where vehicular transit occurs including parking lots.

A2.4.2.2. The Flight Leader will move forward, post in front of the flight at the sidewalk or

hazard edge.

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A2.4.2.3. The Flight Leader will wave traffic past OR motion for the traffic to stop by

extending either arm and displaying the palm of the hand with the fingers pointed upward.

A2.4.2.4. The Flight Leader will then march into the intersection and post in the middle of

the road, perform an about face (so they are facing the flight), ensure traffic is stopped and

command, “Road guards, OUT.”

A2.4.2.5. On the command, “Road guards, OUT,” each road guard will go to the lane as

directed by the Flight Leader. They will face oncoming traffic at modified parade rest with

the right arm up and palm flat with the fingers pointed upward. If carrying a flashlight, road

guards will hold the flashlight in the extended arm with the beam pointed down.

A2.4.2.6. The Flight Leader will command the flight to march across the intersection and

perform the necessary facing movements so they can always observe the flight.

A2.4.2.7. Once the flight is through the intersection, the Flight Leader will halt the flight and

command, “Road guards, IN.”

A2.4.2.8. The Flight Leader will remain in the intersection and continue to halt existing traffic

while the road guards return to the rear of the flight.

A2.4.2.9. The Flight Leader does not give further commands (e.g., “Forward, MARCH”) until

rejoining the flight.

A2.4.2.10. Road guards or formation leaders will report vehicles that fail to observe safety

precautions or follow road guard directions. Officer Trainees will report the time, place, type

of vehicle, license number (if known), and description of the violation to their instructor.

A2.4.2.11. When two or more formations approach opposite ends of a hazard, the formation

proceeding to an appointment has priority and the returning formation must yield. The

returning formation must move to the side opposite of the hazard and out of the proceeding

formation’s path. Once the formation with priority has passed, the returning formation will

resume transit on the designated route and execute all road guard procedures as needed.

A2.5. Flight Guidons.

A2.5.1. While in lower class status each flight will carry their flight guidon from start to end

of academic day while marching from one location to another on Maxwell AFB, except

when specifically instructed by this manual or staff to do otherwise, or due to weather

restrictions. Squadron guidons are for official functions only.

A2.5.2. The guidon will be carried to all events except for Blue Thunder and Leadership

Reaction Course (LRC), field events held off complex, and PT. If there is no guidon holder

at the event, the guidon bearer will make every effort to ensure the guidon is stored/displayed

properly and will not become a safety hazard. Guidons will not be posted by jamming them

into the ground.

A2.5.3. Storage of the Guidon. Flight Guides are responsible for storing the guidon in the

appropriate rack when not in use. Guidons shall not be placed with the tip of the ornament on

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the ground or with the pennant wrapped tightly around the staff. During any drill class or

parade practice, the guidon is placed by the first set of bleachers. If entering a building that

does not have a storage rack, Officer Trainees will take the guidon inside with them and place

it out of the way, leaning into a corner so that it will not fall. Note: When entering a building

with a guidon, Officer Trainees will announce “Guidon” to alert others in the area to the

hazard.

A2.5.4. Officer Trainees will take care of the guidon. If any part of the guidon breaks, Officer

Trainees will not attempt to repair it, they will take the guidon to the MDC for repair. Officer

Trainees will not mark guidons on the staff; marking guidons without pennants will be on the

ferrule so to not damage the staff. Once the guidon has a pennant, all additional markings will

be removed.

A2.6. Marching Under Weather Conditions. Officer Trainees and OTS staff are expected to exercise

sound judgement and risk management practices while training under adverse weather conditions,

regardless of whether an official base notification has been published. During “lightning within five,”

Officer Trainees will transit quickly using the most direct route as individuals or in single file. If off

campus, seek shelter in a lightning approved location. Lightning approved locations include the Dojo,

LRC, and latrines, and the Sim City warehouse. Shelter-in-Place (SIP) only in the event of airborne

hazards (e.g., chemical spill) and follow SIP procedures. Additional guidance can be found in

Attachment 6.

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Attachment 3:

DINING FACILITY PROCEDURES

A3.1. General Information. Officer Trainees are typically scheduled to eat three meals daily at the

Dining Facility (DFAC). Officer Trainees who choose not to eat are still required to process through

the DFAC. The menu is available for review prior to entering the serving line and should be used to

expedite processing. Use courtesy and etiquette when requesting items from personnel at the serving

line. Officer Trainees will make a reasonable attempt to consume all food purchased to minimize food

waste. Food will not be taken from the DFAC without prior coordination and staff approval. Extraneous

conversation is not authorized in the DFAC.

A3.2. Dining Priorities (DP). DPs are scheduled times when flights are required to arrive at the DFAC

bays. Typically, each flight will be assigned three DPs (breakfast, lunch, dinner) unless the weekly

training schedule directs otherwise. Officer Trainees will meet all flight DPs, even those on a

weekend/holiday. Note: Officer Trainees performing assigned details during their scheduled DPs are

not required to meet their flight’s DP.

Figure A3.1. Outside Layout of the DFAC.

A3.3. Mess Checker/Chow Shark. Mess Checkers and Chow Sharks will arrive at the DFAC five (5)

minutes prior to the student squadron’s first scheduled DP and will work as a team until the last flight

has met their DP. After the last scheduled meal of the day, Mess Checkers will place their DP rosters

in their respective CQ binders. Note: Mess Checkers and Chow Sharks will not leave an academic or

training session early to perform these assigned duties.

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A3.3.1. Mess Checker. The Mess Checker has the authority to clear flights into the DFAC

early/late if entry will not inhibit any other flight’s on-time entry. Note: When a Flight Leader is

reporting-in to the Mess Checker, neither the Mess Checker nor the Flight Leader will interrupt

reporting procedures to greet and salute commissioned staff.

A3.3.2. Chow Shark. The Chow Shark is responsible for ensuring all Officer Trainees follow

proper procedures inside the DFAC.

A3.4. Arriving at the DFAC. Flights will execute ‘Mark Time’ upon arrival at the hold line during DP

hours. For extended delays or at the Flight Leader’s discretion, halt the flight. Flights and individual

Officer Trainees will arrive no more than plus or minus three (3) minutes of their scheduled DP time.

Flight Leaders and individual Officer Trainees will use the time arrived at their initial hold line as their

official arrival time.

A3.4.1. Academic Material/Backpacks. Officer Trainees will not bring academic material or

backpacks to the DFAC unless directed by OTS staff or during hazardous weather conditions.

A3.4.2. After the hold line, Flight Leaders will march their flight into either unoccupied

exterior/overhang.

A3.4.3. Once a flight is in either the right or left exterior bay, the flight will remain at attention,

the Flight Leader will take the most direct and unobstructed route to within two paces in front of

the Mess Checker, initiate a salute and state the following: “Sir/Ma’am, flight__ reports with a

dining priority of__. We arrived at __.” The Mess Checker will return the salute and, if the flight

is within their window, allow access once the interior bay is clear. If the flight arrives outside of

their window, the Mess Checker will determine if the flight may proceed into the DFAC, wait until

their scheduled time, or wait until after the last flight enters. The Flight Leader will give the

greeting of the day, return to their flight, and then wait to enter the DFAC. Flights may be “AT

EASE” until the inside bay is clear, and they are prepared to enter AFTER they have reported in.

Mess Checker will report early/late arrivals, and their resolution, to the OT Wing Commander.

Note: Due to the positional authority of the Mess Checker, the Mess Checker will always drop

their salute first, no matter the rank of the Flight Leader.

A3.4.4. Once the assigned interior bay is clear, the Flight Leader will direct their flight to enter

using the “COLUMN OF FILES” command. The file closest to the center of the building, enters

the DFAC first. After the command, the guidon bearer will place the guidon in the guidon stand

and fall-in at the rear of their flight; the Flight Leader will hold open the door and enter last.

A3.4.5. DFAC Arrival During Inclement Weather. Officer Trainees will approach the DFAC entry

overhang by the most direct means available. If the interior entry bays are full, flights will march

under the overhang, utilizing as much overhang as possible. Up to six flights may seek shelter

under the overhang. The PCC is the tertiary hold position during lightning storms if the center of

the overhang is full. Once inside, procedures resume as normal starting with the hold line.

A3.5. Serving Area Guidance. Officer Trainees will perform facing movements and pivots in the

DFAC when not carrying food or utensils or on carpeted areas. All movements in the serving line will

be accomplished in a modified position of attention.

A3.5.1. Officer Trainees are not required to greet in the DFAC but must still adhere to customs

and courtesies. No talking is allowed in the DFAC unless making on-the-spot corrections, issuing

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required commands, or when directly addressed by OTS and/or DFAC Staff. While moving

through the DFAC, Officer Trainees will alert other individuals of their presence and intent to pass

by clearly saying, “Sir/Ma’am, excuse me,” “Excuse me, Sir/Ma’am,” or “Pardon me please,

Sir/Ma’am.”

A3.5.2. Upon entering the DFAC, Officer Trainees will form two columns beginning abreast the

corner edge of the wall and will stand at the position of attention at close interval from each other

and from the wall.

A3.5.3. Before moving forward, the Officer Trainee closest to the wall will look both ways to

ensure the area is clear to proceed. Once clear, the Officer Trainee closest to the wall will turn

their head away from the wall and announce to their wingman, “POST.” The first two Officer

Trainees in line will then proceed into the open serving area. Officer Trainees will enter the serving

area using either open tray / silverware serving area.

A3.5.4. While transiting to the serving area, the Officer Trainees will fall in file and in-step behind

one another, with the Officer Trainee who called “POST” walking in front. Once aligned with the

tray and silverware serving area, the Officer Trainees will halt, the Officer Trainee in the back will

call “POST” and both Officer Trainees will do a facing movement towards the tray and silverware

serving area. The Officer Trainees will take a tray and appropriate silverware ensuring the narrow

side of the tray is facing away from them as they continue down the serving line.

A3.5.5. Officer Trainees will ensure efficient flow of traffic throughout the serving area and may

cross to opposing side after the salad bar before the main serving area. Once at the cashier, Direct

Commissioned Officer Trainees must pay for their meal; have form of payment ready for use prior

to arrival at the cashier to expedite processing. Line Officer Trainees shall stop and wait for cashier

to account for meal items.

A3.5.6. Officer Trainees will not square corners while carrying trays and will only consume food

and drink after seated at their table.

A3.6. Dining Area Guidance.

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A3.6.1. Seating and table guidance. After leaving the service line cashier, Officer Trainees will

proceed to the same side seating area. Officer Trainees will quickly fill the farthest row of tables

from the serving line first, filling in the furthest open table in the row. Officer Trainees will use the

aisle way preceding the table at which they will sit. When filling seats, Officer Trainees will start

with farthest open chair., reference Figure A3.2.

A3.6.1.1. Officer Trainees will remain standing at the position of attention behind their chair

to be seen by their wingman; once a wingman joins them at the table, they will take their seat.

Tables may accommodate up to four Officer Trainees, however, do not join a table which has

already sat. Officer Trainees may sit alone at a table provided they wait a reasonable time for

a wingman, or as advised by the Chow Shark.

A3.6.1.2. Officer Trainees addressed by a staff member while seated will finish chewing,

swallow their food, then respond appropriately.

A3.6.1.3. Officer Trainees will have up to 10 minutes to finish their meals after sitting unless

otherwise directed by the TRS SQ/CC.

A3.6.1.4. Officer Trainees may leave their table for additional food or drink. Officer Trainees

will push in their chair, come to the position of attention, and proceed to the serving line using

the row in which they entered and transit using the outer most rows as depicted in Figure A3.2.

Upon returning to the table, Officer Trainees will place food/drink on their tray, come to the

position of attention, and then sit down.

A3.6.1.5. When wearing OCPs or PTGs, Officer Trainees may place coats/jackets (if worn) on

the back of their chair but will not remove their hydration system. When wearing blues/service

uniform, Officer Trainees will place the hydration source on the back of the chair. Officer

Trainees will place all other gear neatly under the table, resting on top of their feet, leaning

against their shins, with all straps/material stowed away. Once seated, Officer Trainees will

bring their chair in as far as possible to avoid congesting the aisle way.

A3.6.2. Clearing the Table. Officer Trainees are responsible for cleanliness and sanitation of the

dining table areas and efficient use of the tray return.

A3.6.2.1. Once finished eating or the time limit has elapsed, whichever occurs first, Officer

Trainees will stand, don their gear, standardize, and ground their chairs to the table, assume

the position of attention behind their chair, and prepare to depart.

A3.6.2.2. Officer Trainees will stack their trays in pairs of two and wipe down the table,

catching crumbs in the trays. Do not place glassware inside of other glassware. Officer Trainees

will exit towards the windows, maintaining directional flow of traffic, and transit using the

outer most rows as depicted in Figure A3.2.

A3.6.2.3. Place trays in the tray cabinet beginning at the bottom to prevent a top-heavy cabinet.

After stowing trays, and ensuring a clean dining area, Officer Trainees will proceed in an

orderly manner to the exit.

A3.6.2.4. If receiving a “to-go” meal, Officer Trainees will depart the DFAC, via dining area

exit, after cashier transaction.

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A3.7. Departing the DFAC.

A3.7.1. Officer Trainees will exit the DFAC utilizing the doors closest to the parade field, unless

directed otherwise. Officer Trainees will march alone or in single file to their respective staging

area.

A3.7.2. After departing the DFAC, the Guidon Bearer will march to the front of the DFAC to

retrieve the guidon and return to their flight, abiding the hold line procedures. Guidon Bearers will

not use front/main entrance to retrieve the guidon. Guidon Bearer will not hand carry any items

while retrieving guidon.

A3.7.3. Officer Trainees will form up in column formation in the designated area and quietly wait

for remaining flight members before forming up as a flight. Once all members are present, the

Flight Leader will form and size the flight to march to the next training event.

A3.7.4. Departing During Inclement Weather. When departing the DFAC during lightning

storms, OTs will exit the DFAC on the side closest to Welch Field and proceed directly to Gilbert

Hall, in a single file, and in an expeditious manner, to gain accountability of flight or as otherwise

dictated by OTS Staff / Officer Trainee Chain of Command. Do not collect guidon staffs during

lightning within five.

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Attachment 4:

OFFICER TRAINEE WING STRUCTURE

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Attachment 5:

SAFETY INFORMATION

A.5.1. Cold Weather Limitations. Reference DAFMAN 36-2905, Department of the Air Force

Physical Fitness Program, for Physical Fitness Assessment limitations. Reference DAFI 48-151,

Thermal Stress Program, for physical training, conditioning, and work/rest cycles.

A.5.2. Flag Conditions and Thermal Stress Considerations. Officer Trainees will observe flag

conditions and thermal stress considerations throughout the training program, taking appropriate

precautions to ensure workloads and hydration schedules are properly being assessed. Flag locations

are Dining Facility and Practice Review Stand.

A.5.3. Post Meal Activities. Following a full meal, as defined by Dining Priority, allow for 15 minutes

prior to moderate work, 30 minutes prior to heavy work, and 60 minutes prior to very heavy work (ref

Table A5.2).

A5.4. Lightning Conditions.

A.5.4.1. Lightning Watch. Potential within in 10 miles. Officer Trainees will march with Guidons.

A.5.4.2. Lightning Warning. Observed within 10 miles. Officer Trainees will march without

Guidons.

A.5.4.3. Lightning Warning. Observed within 5 miles. Officer Trainees will seek shelter and

remain indoors.

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Table A5.2. Work/Rest Times and Fluid Replacement Guide (adapted from DAFI 48-151, Table

3.1.).

Heat