GLOSSARY
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ACH Trace Number—Unique number found on every EFTPS debit payment.
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Administrator’s User ID and Password—ID and Password you create when you install the software.
These are the keys for administering the software, not for sending or receiving information from
EFTPS.
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Archive—You can archive—or make inactive—enrollments within your database. This allows you to
refine enrollment and payment reports, because inactive enrollments will not be displayed on the
normal inquiry search results. Inactive enrollments can be made Active again (and used immediately).
The Active/Inactive status is only a designation of an enrollment within your batch provider software
and does not affect the enrollment’s status with EFTPS
Note: Enrollments with outstanding payments (either New or Submitted) cannot be archived. Archived
enrollments will not display; however, the PIN will remain active until the enrollment is terminated..
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Database Admin Password—Password associated with a local database admin account that is used by the
Batch Provider software to interact with the locally installed database.
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Database Encryption Password—Password that serves as the encryption key associated with the local
Batch Provider database and is used to encrypt its stored data.
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EFT Number—Unique Electronic Funds Transfer number assigned to payments and cancellations for
tracking purposes. This number is your receipt for the transaction.
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EIN—Employer Identification Number. Unique nine-digit number assigned by the IRS and used to
identify a business taxpayer.
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Email Notification—Receiving email messages is optional. After you send enrollments or payments to
EFTPS, the system will respond with a secure email with the status of your file (accepted or rejected).
You can enter up to three email addresses during Registration.
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Enrollment PIN—Every enrollment has a unique Personal Identification Number (PIN) for added
security. The PIN can be self-selected or you can choose to have EFTPS assign a PIN. A PIN must
be four numbers, cannot be 0000 or 9999, and cannot duplicate another TIN/PIN combination within
the system.
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Express Registration—Is available only if you have an existing batch provider Registration or an
EFTPS online enrollment. Express Registration allows you to generate a new Registration using the
name and TIN of an existing EFTPS online enrollment or batch provider Registration.
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Internet Password—If you want a client to be able to view his or her payment history at EFTPS.gov,
you will need to request that a Taxpayer Inquiry PIN be sent to the client. After receiving that PIN, the
client will go to EFTPS.gov and create an additional credential, an Internet password.
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Master Account—You can choose to make payments for clients from a single Master Bank Account
that you maintain.
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Master Password —The Master Password is used with your Registration ID and Master PIN so you
can send and receive EFTPS transactions securely. Master Passwords must be 12–30 characters
long, may contain uppercase letters, may contain lowercase letters, may contain numbers, may
contain special characters (!, @, #, $, *, +, -), cannot contain repeating characters, and cannot be
the same as any of the five previous passwords used.
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Master PIN—A four-digit Personal Identification Number assigned by EFTPS and used with the
Master Password to protect your batch provider account. You are responsible for protecting the